Senior Administrative Officer

2 weeks ago

Watford, United Kingdom HM Prison & Probation Service Full time

**Details**:
**Reference number**:

- 286330**Salary**:

- £23,637 - £29,046- The vacancy in Watford will attract London weighting In addition this post attracts a London allowance payment which will be discussed at interview**Job grade**:

- Other- NPS Pay Band 3 National**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 2Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- This position is based at NPS 16-22 KING STREET WATFORD, WD1 8BP, NPS ARGYLE HOUSE STEVENAGE, SG1 2AD, NPS MID HERTS CENTRE ST ALBANS, AL1 3XHAbout the job

**Job summary**:

- Please refer to Job Description**Job description**:
**Overview of the job**

This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.

The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.

The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff

**Summary**

The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.

The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:
**Management Support**
- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
- Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenance of related records.
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time

**Health, Safety & Fire**
- Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.
- Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.

**Effectively Manage and Develop staff**
- To provide effective management and leadership to the team
- To proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations and diversity matters. Adopt a consistent, fair and objective standpoint when making decisions in relation to individual staff issues
- Contribute to relevant training and development events as a trainer
- Support recruitment activity for relevant posts within the cluster/division

**Use communication effectively**
- Write reports to support the effective operation of the Division/Cluster/Function
- Participate in meetings where appropriate, using appropriate skills, styles and approaches
- Contribute to the management of the Division/Cluster/Function

**Enhance your ow

  • Senior Salesforce Administrator

    1 week ago

    Watford, United Kingdom Spectrum IT Recruitment Full time

    **Senior Salesforce Administrator** **£55,000 - £60,000 + bonus + benefits** **Watford, Hertfordshire - 1 day per week in the office** Senior Salesforce Administrator is required to join growing financial services organisation based in Watford, Hertfordshire offering remote working options with 1 day per week in the office. Due to substantial growth the...

  • Office Administrative Assistant

    6 days ago

    Watford, United Kingdom Anker Innovations LTD Full time

    Job Description:1. Plan, coordinate and direct a broad range of services that allow the organization to operate efficiently.2. Provide support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.3. Oversee the administrative operations related to budgeting, contracting, and project...

  • Office Administrative Assistant

    6 days ago

    Watford, United Kingdom Anker Innovations LTD Full time

    Job Description:1. Plan, coordinate and direct a broad range of services that allow the organization to operate efficiently.2. Provide support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.3. Oversee the administrative operations related to budgeting, contracting, and project...

  • Office Administrative Assistant

    6 days ago

    Watford, United Kingdom Anker Innovations LTD Full time

    Job Description:1. Plan, coordinate and direct a broad range of services that allow the organization to operate efficiently.2. Provide support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.3. Oversee the administrative operations related to budgeting, contracting, and project...

  • Office Administrative Assistant

    6 days ago

    Watford, United Kingdom Anker Innovations LTD Full time

    Job Description:1. Plan, coordinate and direct a broad range of services that allow the organization to operate efficiently.2. Provide support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.3. Oversee the administrative operations related to budgeting, contracting, and project...

  • Office Administrative Assistant

    6 days ago

    Watford, United Kingdom Anker Innovations LTD Full time

    Job Description: 1. Plan, coordinate and direct a broad range of services that allow the organization to operate efficiently. 2. Provide support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. 3. Oversee the administrative operations related to budgeting, contracting, and project...

  • Office Administrative Assistant

    5 days ago

    Watford, United Kingdom Anker Innovations LTD Full time

    Job DescriptionJob Description:1. Plan, coordinate and direct a broad range of services that allow the organization to operate efficiently.2. Provide support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.3. Oversee the administrative operations related to budgeting, contracting,...

  • Administrative Assistant

    1 week ago

    Watford, United Kingdom Ad Warrior Full time

    **Administrative Assistant** **Location: Watford** **Salary**:H5 £24,145 PA including fringe allowance (actual pro - rata £8,290) **Job Type**:Part Time, Permanent, Monday-Thursday - 12:30-16:30 (Term Time + Two Weeks) Our client is seeking an enthusiastic, committed individual to appoint as Administrative Assistant joining their dynamic and busy...

  • Administrator

    4 weeks ago

    Watford, United Kingdom Omni RMS Full time

    We are a leading Facilities Management company dedicated to providing top-quality services to our clients. Our commitment to excellence and customer satisfaction sets us apart in the industry. As part of our growing team, we are seeking a highly organized and proactive Administrator with a focus on personal administration duties to join our dynamic...

  • Office Administrative Assistant

    6 days ago

    Watford, Hertfordshire, United Kingdom Anker Innovations LTD Full time

    Job Description: 1. Plan, coordinate and direct a broad range of services that allow the organization to operate efficiently. 2. Provide support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. 3. Oversee the administrative operations related to budgeting, contracting, and project...

  • Attendance Officer

    2 weeks ago

    Watford, United Kingdom Watford Grammar School for Girls Full time

    Job Reference # EDV/2024/WGSG/25401Location Watford, Hertfordshire, WD18 0AEContract Type PermanentContract Term Full-TimeSalary £26,315.00 Annually (Actual)Closing Date Midnight, 5th May 2024Start Date March 2024Positions Available 1Interview Date(s) Week Commencing 6th May 2024, date to be confirmedAbout this RoleAttendance Officer/Pastoral...

  • Attendance Officer

    2 weeks ago

    Watford, Hertfordshire, United Kingdom Watford Grammar School for Girls Full time

    Job Reference # EDV/2024/WGSG/25401Location Watford, Hertfordshire, WD18 0AEContract Type PermanentContract Term Full-TimeSalary £26,315.00 Annually (Actual)Closing Date Midnight, 5th May 2024Start Date March 2024Positions Available 1Interview Date(s) Week Commencing 6th May 2024, date to be confirmedAbout this RoleAttendance Officer/Pastoral Administrator...

  • Office Administrative Assistant

    2 hours ago

    Watford, Hertfordshire, United Kingdom Anker Innovations LTD Full time

    Job Description Job Description: 1. Plan, coordinate and direct a broad range of services that allow the organization to operate efficiently. 2. Provide support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. 3. Oversee the administrative operations related to budgeting,...

  • Administrator

    4 weeks ago

    Watford, United Kingdom Office Angels Full time

    Administrator £25,000 - £26,000 Watford JOB TITLE: Administrator LOCATION: Watford - must be a driver as no public transport link CO. TYPE: Construction HOURS: Monday - Friday 8am - 5pm BENEFITS: 25 days annual leave + Bank Holidays + Birthday, Pension Scheme, Parking on-site, xmas/summer dos The day to day duties in your new job would be: -...

  • Administrator

    4 weeks ago

    Watford, United Kingdom Office Angels Full time

    As a Administrator you will be managing the insurance claims for property related repairs for the companies customers. The Company we're recruiting for has a small family feel culture, good benefits package including 25 days annual leave + Bank Holidays+ Birthday off, Pension Scheme, Parking on-site, multiple annual staff events. **Job...

  • Administrator

    1 week ago

    Watford, United Kingdom Wholesalers of Hair and beauty products Full time

    We are looking for an Administrator to join our growing family business. Experience, Duties and Responsibilities: - Experience in an administrative role - Experience in data processing - Experience working with IT systems - Managing your own workload - Meeting regulatory standards - Help with office administration - processing customer orders and dealing...

  • Administrator

    4 weeks ago

    Watford, United Kingdom Burton Bolton & Rose Recruitment Services Limited Full time

    **Administrator** **Watford, Hertfordshire** **£23,400 + Pension + Parking** If you have good all-round office experience then this role as an Administrator in a school will really suit you. **Some of your duties will include**: - Providing all-round administrative support in the SEN Department - Managing incoming telephone calls and dealing with...

  • Administrator

    4 weeks ago

    Watford, United Kingdom Sheridan Ward Recruitment Full time

    Watford Administration £28k per year Full time / Permanent Job description Administrator £28,000 Watford We are excited to be recruiting for an Administrator to join one of our fabulous clients who are based in Watford. They are an amazing and well-established company! who have a supportive and bubbly team. They are looking for someone who is super...

  • Attendance Officer

    4 weeks ago

    Watford, United Kingdom Watford Grammar School for Girls Full time

    **Job Reference #** EDV/2024/WGSG/19156 **Location** Watford, Hertfordshire, WD18 0AE **Contract Type** Permanent **Contract Term** Full-Time **Salary** £26,315.00 Annually (Actual) **Closing Date** Midnight, 11th Feb 2024 **Start Date** March 2024 **Positions Available** 1 **Interview Date(s)** Week commencing 12th February 2024 **About...

  • Temporary Administrator

    4 weeks ago

    Watford, United Kingdom Office Angels Full time

    Temporary Administrator within a Purchasing Team £11ph paid weekly on a time sheet basis Watford JOB TITLE: TEMPORARY Administrator LOCATION: PARKING AVAILABLE HOURS: Monday - Friday 9am - 5.30pm The day to day duties in your new job would be: - Monitoring a busy inbox of enquiries - Ordering stock - Raising PO numbers - You will need to be confident...