Administrative Assistant

4 weeks ago


Watford, United Kingdom Ad Warrior Full time

**Administrative Assistant**

**Location: Watford**

**Salary**:H5 £24,145 PA including fringe allowance (actual pro
- rata £8,290)

**Job Type**:Part Time, Permanent, Monday-Thursday - 12:30-16:30 (Term Time + Two Weeks)

Our client is seeking an enthusiastic, committed individual to appoint as Administrative Assistant joining their dynamic and busy administrative team.

**Job Purpose**

To assist the Governors, Head teacher, Office Manager and Head’s Personal Assistant in the efficient running of the school offices function.

**Key Accountabilities**
- To support the school’s ethos and aims as expressed in the School’s Mission Statement and Aims
- Keeping children safe

It is the duty and responsibility of every member of staff (teaching and nonteaching) to monitor the welfare of every child and act swiftly in their interests when a need is recognised. The actions of every staff member and responsible adult matter too,for every child. All members of school staff (teaching and non-teaching) employed to work on school premises and in contact with children must read, understand and comply with the School’s policy on child protection and procedures for safeguarding children.
- Efficiently assist the Office Manager with the day to running of the School Office ensuring service levels are maintained.
- To support school administrative function with general admin duties including but not limited to answering the telephone, preparing school correspondence (sending Group calls), filing, and photocopying to facilitate the day to day running of the schooloffice.

**Key Tasks**
- Reprographics support - provide photocopy requests (e.g. reports, question papers, booklets etc. are processed promptly.
- The completion of clerical, typing and general support services to the senior management, middle management and other staff as appropriate.
- The effective handling of enquiries and communications from parents, students, visitors and callers to the school.
- The maintenance and development of systems and procedures which will ensure quality communication within the offices and between the offices and other relevant individuals/groups
- Support the Receptionist in dealing with incoming telephone calls and visitors in a sensitive and timely manner.
- To assist Head’s PA with CLOTS meeting papers and typing minutes.
- To attend, taking and typing of minutes for Subject Leaders and Pastoral and Academic Learning Coordinator meetings.
- To ensure you are aware of students with persistent or concerning absence and that this is reported to the Attendance Officer and the Designated Senior Person as appropriate.
- To undertake any other reasonable tasks as directed by the line manager or the Head teacher.

**Qualifications, Skills and Knowledge**
- Excellent Literacy and communication skills including GCSE English (minimum Grade 5) or an equivalent qualification.
- Experience of working in an Administrative office environment.
- Microsoft Office Skills (including Word and Excel) with fast accurate typing skills.
- Working within a busy office environment
- Strong administrative and organisational skills with the ability to prioritise and organise own work
- Ability to work to deadlines
- Excellent Communication and Interpersonal skills
- Understanding of promoting positive relationships within the wider school community

**Personal Qualities**
- Willingness to work proactively as part of a team and also use own initiative.
- Ability to work under pressure and meet deadlines
- Self-motivated
- To organise one’s time, to prioritise and meet deadlines
- Remain calm and professional at all times ensuring that any issues raised by students, staff and parents are dealt with sensitively and professionally.
- To be discreet and understand importance of school confidentiality.

**To Apply



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