Pcos Project Administrator

1 week ago


Leeds, United Kingdom Addleshaw Goddard Full time

Department - Premises, Client & Office Services

Reporting Line - Premises Project & Travel Manager

PURPOSE OF THE ROLE
PROVIDES DAY TO DAY ADMINISTRATIVE AND SECRETARIAL SUPPORT IN RELATION TO PROJECT DELIVERY BY THE PREMISES, CLIENT & OFFICE SERVICES (PCOS) FUNCTION. THE ROLE HAS SPECIFIC RESPONSIBILITY FOR ALL ADMINISTRATIVE ASPECTS OF PCOS PROJECTS BUT WILL ALSO PROVIDE AD HOC SUPPORT FOR ALL OTHER ASPECTS OF THE FUNCTION. THE ROLE IS BASED IN LEEDS, DELIVERED VIA A HYBRID WORKING PATTERN, WITH TRAVEL TO OTHER OFFICES AS REQUIRED.
DUTIES

The following list is not exhaustive but gives a flavour of the duties the PCOS Project Administrator will undertake:
Ensures the function's project administration runs smoothly, providing day to day support for all aspects of the function's projects remit.
Organises, collates and manages required project information reporting, distributing to key stakeholders as required on a monthly basis
Manage all project administrative processes for the function including organisation of meetings (internal and external), liaising with key contacts, booking rooms, travel and hospitality as required.
Attends, minute and circulate actions from project and team meetings.
Maintains project files and records with effective filing systems utilising the relevant workspaces
Provides administration support on the firm's trainee seat rotation, and will become familiar with floor plans and making relevant updates.
Provides administration support on the firm's Travel portfolio (reporting).
Administration of the procurement of PCOS project related items and services in line with the firm's procedures
Validation of supplier payments in accordance and where required maintaining accurate records of expenditure
Maintains project budget models / invoice recording and raising PO requests for the relevant areas of the function
Provides cover for the PCOS Administrator during absences.
Adheres to the firm's risk and compliance policies and procedures and raises any issues or queries promptly with the immediate line manager
Prioritises own workload and multi-tasks as appropriate
Successfully completes, on time, all compulsory firm training
KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED (BESPOKE TO ROLE)
Excellent verbal and written communication skills
Excellent organisational skills and the ability to effectively manage workload.
Microsoft Office skills, Word, Excel, Powerpoint.
Experience (or equivalent) gained within a comparable environment and at an appropriate level

MEET THE RECRUITER

Liam Ogden

**Speak with Liam Ogden**: +44 161 934 6818

**Salary**: Competitive

**Location**: Leeds, Manchester

**Vacancy Type**: Business Services Professionals

**Business Area**: Procurement & Facilities

**Contract Type**: Permanent

**Full time/Part time**: Full Time

**BENEFITS**:
WEALTH & PROTECTION
LIFESTYLE
HEALTH & WELLBEING
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