Bid Centre Assistant

3 weeks ago

City of London, United Kingdom Inchcape Shipping Services Full time

**Who is Inchcape?**

At Inchcape, our vision is to have a connected world, in which our customers trade successfully and make better decisions in every port, everywhere. We use technology and our global network to help our partners connect to a smoother, smarter ocean.

Inchcape combines its worldwide infrastructure with local expertise through our global network of over 240 proprietary offices, across 60 countries and a team of more than 3,000 committed professionals. Our diverse global customer base includes owners andcharterers in the oil, cruise, container, and bulk commodity sectors as well as naval, government and intergovernmental organisations.

We have an ambitious growth model and a career here is certainly going to be a rewarding one that will allow you to bring your skills & experience. We embrace change and are open to new thinking and pushing for positive change in our industry.

Hours: 37.5 hours
Contract type: Full Time
Location: Hybrid - between our London office and home

We have an exciting opportunity working in a matrix structure as a member of the Commercial team, the **Bid Centre Assistant** will support the Bid/Tender process. They will administer the Bid/Tender document library, project manage bid activity as supervised by the Bid Center Manager, and where required co-ordinate Bid creation and publication.

**What you'll do**

**Bid Centre Administration**
- Support the Bid Centre Manager in delivering a high quality, compliant, bid service to Inchcape.
- Support the process of Bid creation, coordinating responses and ensuring timely submission.
- Ensure effective document retention and storage.
- Create and administer document libraries to support the creation of RFIs, questionnaires and bid responses.
- Deliver Bid Process readiness and create supporting documentation as required.

**Reporting**
- Contribute to Commercial Team calls and communication to build collaboration.
- Contribute to a sales platform to drive a self-service culture.
- Regular reporting as required by the business.

**Collaboration**
- Regular and comprehensive two-way communications across Commercial, Finance, Legal, Operations, and other Inchcape business groups, ensuring clear messaging and facilitation across communication channels.
- Partner with Commercial colleagues to enhance and strengthen a world class sales culture.
- Work with the Inchcape Contracts team to improve the quality of customer contracts.

**Who you are**
- Administration best practice
- Project management best practice - desirable
- Port Agency and Marine Services global - desirable
- Commercial activities and customer requirements.
- Customer relationship management.
- Organisational
- Analytical.
- Prioritisation.
- Delegation.
- Administration of complex activities
- Contract formation and negotiation.
- Customer engagement
- Working in complex international organisations.
- Team collaboration.
- Inchcape’s Clarified Personality

**Why Inchcape Shipping Services?**

We believe in building a diverse and high performing workforce, that works together to provide our customers with the exceptional service they deserve. To reach the highest standards we depend on our people, their welfare, training and expertise. We realisethe value of our staff and know that your unique experiences, skills and passions will help you to build a rich and rewarding career in our dynamic industry.

**_Global Perspective_-** we connect the world and see the bigger picture.

**_The Power of People -_** we rely on the strength of local agent knowledge and relationships.

**_Progress _ -** we adopt new thinking and push for positive change in our industry.

**In return, we will offer you**:
A diverse range of benefits, depending on your geographical location. Globally as a minimum you will receive:
Salary £25-30K (DOE)
Career development and progression opportunities
Values Award celebration events
Team building days

Plus, much more

ISSthebiggerpicture

Inchcape is an Equal Employment Opportunity Employer and equality; diversity and inclusion are at the centre of everything we do. We recognise that our customers, colleagues, contractors, and other partners are central to our success and that we work ina diverse society. We acknowledge not only our legal, but also our moral responsibility to ensure all groups have equality of opportunity.

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