Part Time Administrator

5 days ago


Edinburgh, United Kingdom Page Personnel Finance Full time

Our client is looking for a **Part Time Administrator**:

- Creative industry and 4 days a week - approx 4 hours a day

**Client Details**

A client in the creative industry

**Description**
- Oversee general Office Management activities that facilitate the smooth running of our business; supporting our office processes both in the office and site office.
- Ensure supplier and customer information is always up to date and manage general correspondence regarding payments and invoices
- Purchase of items required for office & project sites as advised.
- Managing the GDPR process for the company, ensuring that GDPR processes are adhered to and accurate documentation for audit purposes is recorded
- Maintain compliance with applicable Health and Safety regulations within the office environment
- Ensure company, legal and finance documents, finance statements etc. are electronically filed correctly in Dropbox and paper files are organised and kept up to date
- Manage Dropbox access and controls
- Control the passwords for accounts using a secure password vault
- Managing the internal Action Tracker (excel) to ensure that all tasks are recorded and updated regularly
- Preparing, proof reading and formatting weekly & monthly site reports
- Attending monthly site progress meetings alongside the Asset Manager
- Maintain the condition of the physical office space, including general housekeeping and uplift of rubbish, furniture provision, stationary, subsistence, arranging for necessary repairs with the landlords and management of utilities

**Profile**

**Job Offer**

A competitive salary and excellent environment



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