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Office Assistant

3 months ago

Leicester, United Kingdom Age UK Leicester Shire & Rutland Full time

Office Assistant/Receptionist - Maternity Cover 23/06/2024 - 23/06/2025

We are seeking a highly organized and detail-oriented Office Assistant to join our team. As the Office Assistant, you will play a crucial role in ensuring the smooth operation of the office, greeting visitors, and providing administrative support to the Executive Assistant along with other team colleagues.

Based on reception at our Head Office, your duties will involve:
Greeting visitors and announcing them where appropriate

Performing general clerical duties, including photocopying, scanning, etc

Type and prepare correspondence, reports, and other documents

Assist with data entry tasks

Assist with organizing meetings and events

Assist the Marketing & Fundraising department with administrative tasks

Manage the internal training process

Ensure all incoming & outgoing mail is managed effectively and within a timely manner

Perform other administrative tasks as may be required

**Requirements**:

- Proven experience in an office or administrative role
- Proficient in computerized systems, including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Slides)
- Excellent copy typing skills and attention to detail
- Audio typing skills (desirable)
- Strong organizational skills with the ability to prioritize tasks effectively
- Knowledge of basic clerical procedures and office equipment operation
- Familiarity with data entry processes
- Exceptional phone etiquette
- Good written and verbal communication skills
- Approachable, and friendly
- Work well within a team or alone
- Flexible, working to changing priorities

Join our organisation and contribute towards enabling older people to live independently in their local communities.

**Hours: 37 hours per week Monday-Thursday 9am-5pm**

**Friday 9am-4.30pm**

**Salary: £24,750 per annum**

**Base: Lansdowne House, 113 Princes Road East, Leicester, LE1 7NL**

**Closing date: 11/04/2024**

**Interview date: W/C 15/04/2024**

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

**Salary**: £24,750.00 per year

**Benefits**:

- Health & wellbeing programme
- Life insurance
- Private dental insurance
- Private medical insurance

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

Work Location: In person

Application deadline: 11/04/2024
Reference ID: REF LPTG 28324
Expected start date: 15/06/2024