Building Facilities Administrator

3 weeks ago

Dumfries, United Kingdom Balfour Wilson Recruitment Full time

Our client is recruiting for a Facilities Administrator to provide Front of House and Building Facility support. Key responsibilities are focused on the delivery of day-to-day building and facilities management services and the provision of administrative and facilities support services.

**RESPONSIBILITES**:
**Reception / Front of House**:

- Management of site visitors, contractor admin, access control protocols, car park and meeting rooms
- Conducting H&S building inductions with new members of staff
- Manage tenant queries relating to the building and facilities
- Management of all mail and deliveries
- Facilitate hospitality requests from tenants
- Inventory of onsite catering stock - tea/coffee etc

**Facilities and Maintenance**:

- Ensure the property is always clean and in good order
- Conduct daily building inspections to identify any maintenance issues
- Report building maintenance issues to the necessary service provider and oversee resolution
- Completion, management and filing of maintenance permits, RAMS, and onsite logbooks
- Ensure all AV equipment is fully operational within meeting rooms
- General liaison with the building landlord and its contractors relating to survey access, visits, maintenance jobs, etc

**Health & Safety Support**:

- Ensure the property remains fully compliant and in alignment with Health & Safety policies
- Undertake Fire Warden role in support of the onsite fire evacuation procedures
- Conduct a weekly fire test and record this on site
- Ensure all site Health and Safety files and logbooks are maintained
- Prepare the building for Health & Safety, Accessibility and Fire audits
- Ensure all building fire equipment and first aid provisions are in good working order and compliant with regulations
- Manage completion of statutory compliance tasks in conjunction with planned preventative maintenance schedules - water flushing etc

**Wider Responsibilities**:

- Management and completion of administrative tasks
- Assist the client/s with the provision of selective central administrative services
- Provide facilities support across other managed properties in the D&G area

**Job Types**: Full-time, Permanent

**Salary**: £22,000.00-£25,000.00 per year

Schedule:

- Monday to Friday

Work Location: One location

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