Temporary Despatch Administrator

3 months ago

Pontypool, United Kingdom Forged Solutions Group Ltd Full time

Job Overview:
Key Objectives:

- Organising Transport for Export and arranging special transport & paperwork for various customers.
- Create shipping and invoicing documentation for all Export shipments in line with corporate and legal compliance, ensuring swift customs clearance.
- Produce ASN paperwork for the customer and upload onto the customer portals within documented timescale.
- Liaising with Planning and Production regularly to make sure orders meet the specified despatch dates, progress chasing when necessary.
- Accurate logging of shipments, approving invoices required for payment, dealing with any queries and logging proof of delivery/export data.
- Responsible for ensuring that licensable products are shipped against the correct license and permission to ship is obtained; where required and accurate records are maintained.
- Liaise with the appointed customs broker to ensure all Exports are declared correctly.
- Chase and obtain proof of deliveries, exports and customs entries, and ensuring that documents are retained and scanned in line with the document retention policy
- Any other ad hoc duties required to meet the needs of the role.

**The Applicant**:

- Previous experience with invoicing (not essential)
- Experience with shipping and transport requirements (not essential)
- Export trade compliance and licensing trained (not essential)
- Must be flexible to work for training of other roles within the department to cover holiday, sickness etc.
- Minimum of Maths’ and English GCSE

**Personal Qualities**:

- Displays the Forged Solutions Group values of Integrity, Quality, Commitment and Collaboration
- Team working skills
- Able to work under pressure and deliver results to a defined deadline
- Logical and analytical
- Can-do attitude, self-motivated
- Flexible
- Attention to detail
- Innovative
- Confident
- Promote and embrace change
- Continuous Improvement

**Job Types**: Full-time, Temporary contract
Contract length: 6-12 months

**Benefits**:

- Additional leave
- Company pension
- Cycle to work scheme
- Employee discount
- Enhanced maternity leave
- Enhanced paternity leave
- Free parking
- Health & wellbeing programme
- On-site parking
- Referral programme
- Sick pay

Schedule:

- Monday to Friday

Work Location: In person

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