Health and Safety Administrator
4 weeks ago
OCU Nettworx (part of the wider OCU Group) are currently looking for a Health and Safety Administrator to join our team in Newbury.
As a Health and Safety Administrator, you will provide essential administrative support to the SHEQ department, contributing to the effective management of safety, health, environmental, and quality-related activities within the organization. You will play a key role in maintaining accurate records, facilitating communication, and supporting compliance with relevant legislation, standards, and best practices.
**Duties and Responsibilities**:
**Documentation Management**:
- Assist in maintaining and updating SHEQ-related documents, including policies, procedures, risk assessments, incident reports, and compliance records, ensuring accuracy, completeness, and accessibility.
**Record Keeping**:
- Maintain organized filing systems for SHEQ documentation, both electronic and physical, ensuring records are easily retrievable and comply with data protection requirements.
**Data Entry and Reporting**:
- Assist in data entry and compilation of SHEQ-related data, such as incident statistics, inspection findings, training records, and compliance metrics, to support reporting and analysis activities.
**Communication Support**:
- Assist in preparing correspondence, reports, presentations, and other communications related to SHEQ matters, ensuring clarity, accuracy, and adherence to corporate standards.
**Meeting Coordination**:
- Coordinate SHEQ-related meetings, including scheduling, agenda preparation, minute-taking, and distribution of meeting materials, ensuring effective communication and follow-up on action items.
**Training Coordination**:
- Assist in coordinating SHEQ training sessions, including scheduling, participant registration, venue arrangements, and logistics support, to ensure smooth delivery of training programs.
**Supplier and Contractor Documentation**:
- Assist in collecting, reviewing, and maintaining SHEQ documentation from suppliers and contractors, such as insurance certificates, risk assessments, method statements, and permits to work.
**Compliance Support**:
- Support compliance monitoring activities, such as document reviews, audits, inspections, and permit tracking, providing administrative assistance to ensure timely completion and follow-up on corrective actions.
**Skills and Experience**:
- Previous experience in an administrative role, preferably within a safety, health, environment, or quality-related function.
- Strong organizational skills with a keen attention to detail, ensuring accuracy and completeness in documentation and record-keeping.
- Excellent communication skills, both verbal and written, with the ability to communicate clearly and professionally with internal and external stakeholders.
- Ability to work independently and collaboratively within a team, managing multiple tasks and priorities efficiently to meet deadlines and deliverables.
- Knowledge of SHEQ management systems, legislation, standards, or procedures is advantageous but not essential.
- Diploma or certification in administration, business management, or a related field is desirable.
- Flexibility and adaptability to work in a dynamic environment, responding to changing priorities and requirements as needed.
**Company Information**:
Established in 1994, OCU Group is one of the fastest growing utility engineering contractors in the UK, with a long successful track record in delivering customer-focused civil engineering solutions.
Working directly with many of the country’s leading blue-chip power, water, telecoms, and rail clients, we are looking for the very best talent to join our growing team.
We pride ourselves on empowering our employees and offering opportunities for them to take control of their own personal development and career progression in a supportive environment.
We believe that being successful is a choice.
We choose to be successful.
We are OCU, ‘One Company United’.
**We celebrate difference and appreciate diverse backgrounds. We encourage everyone who join us to be themselves at work and create inclusive teams in our workplace.
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