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Office Administrator

7 months ago

Stroud, United Kingdom Crown Aluminium Full time

This role is responsible for providing administrative support across the Company.

Main Activities/Responsibilities:

- Answering incoming calls and taking messages where appropriate.
- Handling incoming and outgoing mail functions, including arranging couriers when required.
- Typing correspondence including quotations, order acknowledgments and delivery notes.
- Raising orders to suppliers (including stationery and office consumables), sourcing lowest cost and best quality products.
- Greeting visitors, including making refreshments.
- Managing general enquiries.
- Processing holiday requests.
- Providing QA administrative support as necessary
- Maintaining appropriate levels of stationery and office consumables.
- General administrative duties to include (but not limited to) photocopying, scanning documents and filing.
- Maintaining records, filing systems and computer files.
- Responsible for Petty Cash.
- TimeLog system - check daily clockings, weekly timesheets, creating job numbers and adding new employees.
- Checking delivery notes/invoices and processing as necessary, using NAVision.

Other Responsibilities:

- Liaising with the parent company and its service departments, including Finance, HR and IT.
- Liaising with customers and suppliers.
- Ensuring the Reception area is kept clean and tidy.
- Seeking and developing ongoing continuous improvement of the administrative function.
- To comply with all Company policies including Crown’s Health & Safety and Environmental/ Sustainability Policies.
- Acting as an ambassador/exemplar of Crown Aluminium (UK) Ltd and embracing/supporting/ promoting the Company culture and values.
- Seeking and developing ongoing continuous improvement.
- To comply with any objectives/targets/KPIs given.
- Any other duties relevant to the role or as determined by the Manager.

**Training & Development**:

- Attending any internal/external training courses relevant to the role or as required by the Company.
- Identify training needs and development where appropriate.

Knowledge/Experience/Attributes:

- Proven experience of office administration.
- Ability to communicate with employees at all levels.
- Excellent telephone manner.
- Good IT skills (MS-Office), knowledge of NAVision would be an advantage.
- Team player.
- Highly organised, flexible and pro-active.
- Ability to multi task and to prioritise workloads.
- Ability to work alone as well as with others.
- ‘Can do’ attitude.
- Must be able to work autonomously.

**Job Type**: Part-time

Expected hours: 20 per week

**Benefits**:

- Company pension
- On-site parking

Schedule:

- Monday to Friday

Application question(s):

- What hourly rate are you looking for?

Work authorisation:

- United Kingdom (required)

Work Location: In person

Reference ID: OFFICE ADMIN