Practice Assistant

2 weeks ago


Belfast, United Kingdom Allen & Overy Full time

A&O Shearman is a new global industry-leading law firm, with 48 offices in 29 countries worldwide. Our fluency in English law, US law, and the laws of the world’s most dynamic markets, enables us to provide unmatched insight and seamless delivery to clients. We work on challenging and important deals and disputes that have the potential to shape the future.

We offer exceptional opportunities for our people; opportunities to work for the world’s leading businesses; to transform the status quo, and to deliver your best work, helping you and your career to thrive, while delivering unparalleled outcomes for our clients.

Whether you're helping clients solve complex challenges, transforming the ways we manage our business, or ensuring the smooth-running of our operations, this is an environment where you can belong and excel. We provide first-rate training and development, we are committed to diversity, equity and inclusion and we provide support and ways of working that help you optimise your wellbeing.

What truly defines a career with us? We recruit the best and ask for the best of you. And together, we will redefine success.

Department purpose

A&O Shearman is one of the few major global law firms with a full-service, cross-border intellectual property capability and the only magic circle firm to offer a trade mark and design prosecution practice. As a firm A&O Shearman considers that trade marks and designs are crucial to protect the innovation and investment that goes into developing brands - which are significant company assets for today’s leading businesses. Our trade mark practice supports brand owners in developing, protecting and exploiting their brands on every level: from initial trade mark clearance and selection, to filing, managing complex international portfolios, enforcement and disputes and any transfer of IP rights.

Role purpose

To provide effective high-quality administrative support to the UK Brands Practice. Working closely with the Brands team, Billing Clerk and the Working Capital Controller (“WCC”) to ensure efficient monthly billing and successful client matter management from the client inception process through to matter closure.

Role and responsibilities

Matter Support and Administrative Tasks
- Maintaining records for billing purposes and communicating with the team client entity changes and updates from BAU.
- Filing of disbursements invoices and all related correspondence to the appropriate client matter on systems (iManage).
- Support with diary management.
- Support and filing of correspondence and tracking of Trade Mark Certificates.

Billing Support
- Working alongside the Billing Clerk, WCC, and Credit Control team to provide support in all aspects in relation to billing, this may include:

- Checking and amending narratives on pro forma billing guides to ensure compliance with client requirements, working extensively in 3E.
- Maintaining accurate Excel spreadsheets demonstrating status of monthly invoices for clients.
- Working within Intapp Time to amend timesheets where appropriate.
- Processing and tracking all disbursement invoices.

Who we are looking for
- Exceptional attention to detail.
- Advanced organisation skills.
- Strong technical skills with experience in Excel.
- A positive attitude in all aspects of the role.
- Strong professional communication skills, both oral and written.
- Flexibility around contracted working hours, taking full responsibility for meeting the requirements of the role.
- Responsibility for ensuring personal development and IT skills are maintained and improved.
- Billing or secretarial experience is advantageous but not essential.

**Additional information - External**
- This role is based in the A&O Shearman Belfast office.



  • Belfast, United Kingdom Hayward Hawk Professional Services Full time

    Hayward Hawk are delighted to be working in partnership with a reputable law firm in Belfast to source a Team Administrator to join for their busy practice team. This is a Fixed Term Contract role of 11 months. **Responsibilities**: To provide support to the relevant Practice Area by assisting in the following areas: - Deliver high quality, accurate work...

  • Medical Receptionist

    4 weeks ago


    Belfast, United Kingdom Hillhead Family Practice Full time

    The post holder will be responsible for providing an efficient reception service within the Practice Work time: Mon-Fri 08:00-18:00 as part of surgery rota. **MAIN DUTIES** 1. Responsible for opening the premises punctually and locking and securing the premises at night. 2. Ensuring that upon opening/closing the surgery that the telephone system has been...

  • Accounts Senior

    4 weeks ago


    Belfast, United Kingdom Hunter Savage Full time

    Senior Accountant Our client, a well-established small Accountancy Practice in Belfast, is actively seeking a dedicated and detail-oriented individual to join their team as a Senior Accountant. This will be an all-round role looking at accountants preparation, Tax (personal and corporate) and audit. This role requires a forward-thinking Senior Accountant...

  • Finance Assistant

    7 days ago


    Belfast, United Kingdom Black Fox Solutions Full time

    **Financial Assistant** - BT4 - Full-Time/Permanent - £25,000 - £27,000 (DOE) **I have a vacancy for an experienced Financial Assistant to join a fantastic practice in East Belfast.** You will be joining the wider finance team to oversee the accurate and timely processing of the firm’s clients’ financial needs. **The Role**: - VAT reconciliation -...

  • Finance Assistant

    4 weeks ago


    Belfast, United Kingdom Black Fox Solutions Full time

    **Financial Assistant** BT4 Full-Time/Permanent £25,000 - £27,000 (DOE) I have a vacancy for an experienced Financial Assistant to join a fantastic practice in East Belfast. You will be joining the wider finance team to oversee the accurate and timely processing of the firm’s clients’ financial needs. **The Role**: - VAT reconciliation -...


  • Belfast, United Kingdom Black Fox Solutions Full time

    **Financial Assistant** BT4 Full-Time/Permanent £25,000 - £27,000 (DOE) **I have a vacancy for an experienced Financial Assistant to join a fantastic practice in East Belfast.** You will be joining the wider finance team to oversee the accurate and timely processing of the firm’s clients’ financial needs. **The Role**: - VAT reconciliation -...

  • Accounts Assistant

    4 weeks ago


    Belfast, United Kingdom Black Fox Solutions Full time

    **Accounts Assistant needed in East Belfast.** **Offering up £27,000** Fantastic opportunity for an experienced accounts technician to join a well-respected practice operating in BT4. You will work across all aspects of accounts for the practice’s clients while gaining invaluable experience and opportunities for professional growth and training. In...

  • Accounts Assistant

    2 weeks ago


    Belfast, United Kingdom Fortress Diagnostics Full time

    Position Overview: At Fortress Diagnostics, we seek a detail-oriented and organised Accounts Assistant proficient in SAP accounting software to join our team. The Accounts Assistant will be responsible for various accounting tasks, including processing transactions, reconciling accounts, preparing financial reports, and supporting the organisation's overall...

  • Tax Assistant

    7 days ago


    Belfast, United Kingdom Artemis Human Capital Full time

    The hiring firm are wanting to add a new TaxAssistant due to company expansion and sustained growth. As the Tax Assistant you will play an integral part within the overall finance function in assisting the team through year-end tax projects along with helping to automate tax systems. This is a great opportunity for any Tax Assistant from practice who is...

  • Facilities Assistant

    10 hours ago


    Belfast, United Kingdom communityni.org - Jobboard Full time

    Working within a bustling atmosphere as part of passionate team this role as a facilities assistant plays a core part in providing fantastic customer service. Salary: £12,420 per annum, based on 22.5 hours per week. Duration: Permanent contract As the Facilities Assistant, you'll assist with the day to day cleanliness and presentation the National...


  • Belfast, United Kingdom communityni.org - Jobboard Full time

    Working within a bustling atmosphere as part of passionate team this role as a facilities assistant plays a core part in providing fantastic customer service. Permanent contract As the Facilities Assistant, you'll assist with the day to day cleanliness and presentation the National Trust’s buildings and outdoor spaces. You’ll turn your practical hand...

  • Assistant Cook

    3 weeks ago


    Belfast, United Kingdom Nazareth Care Full time

    This is a Bank / Zero Hour Contract reporting to the Catering Manager NHCV is an 88-bed care home committed to providing high-quality care and support to our residents. We prioritize their health and well-being, including dietary requirements, to ensure they lead fulfilling lives. We are currently seeking a dedicated Cook/Cook Assistant to join our team on...

  • Care Assistant

    4 weeks ago


    Belfast, United Kingdom Healthcare Ireland Group Full time

    Supports and assists qualified staff in the planning and implementation of resident care. Delivering care to the resident as prescribed by the individual care plans. **Key Accountabilities** **Quality** 1. Assists qualified staff with the implementation of individual resident care plans, undertaking routine tasks and activities as directed to facilitate...


  • Belfast, United Kingdom Healthcare Ireland Group Full time

    **About the role** The Senior Care Assistant role in our Nursing Homes is part of dedicated team who are essential to the daily operations of the Home. Senior Care Assistants provide high quality care and support to our residents in a warm and safe environment. Senior Care Assistants play a crucial role in the delivery of care, working with the Registered...

  • Assistant Manager

    3 weeks ago


    Belfast, United Kingdom The Body Shop Full time

    Your role in a nutshellWith your high levels of enthusiasm for our brand and belief in the way we do business you will share responsibility with the Store Manager to drive the store and team to deliver retail excellence and strong sales results.More about the roleCustomer Experience - As an Assistant Store Manager, you will coach the team to achieve...

  • Library Assistant

    4 weeks ago


    Belfast, United Kingdom CPL Recruitment Full time

    **CPL are currently recruiting a Library Assistant as part of a nation-wide public body contract.** **Hours Mon-Sat Part-time hours available** **Salary £11.49 p/h** **Location - Belfast** **This a temporary role** Under the direction of the line manager the post holder will assist in the delivery of all library services. They will be a member of a team...

  • Care Assistant

    2 weeks ago


    Belfast, United Kingdom Quality Care Services Full time

    **Reference**: REF685R **Location**: Belfast **Salary**: £10.90 per hour + Enhanced pay for bank holidays + 25p Mileage **Quality Care Services Limited**: **Belfast**: **Company Description**:** Care Assistant** **Location**:Belfast (Areas available - BT5, BT6, BT11, BT13, BT14, BT15, BT36) **Pay Rate**:£10.90 per hour + Enhanced pay for bank holidays...


  • Belfast, United Kingdom Healthcare Ireland Group Full time

    About the roleThe Senior Care Assistant role in our Nursing Homes is part of dedicated team who are essential to the daily operations of the Home. Senior Care Assistants provide high quality care and support to our residents in a warm and safe environment. Senior Care Assistants play a crucial role in the delivery of care, working with the Registered Nurses...


  • Belfast, United Kingdom Specsavers Full time

    **Welcome bonus: £2,000 for new employees** **Role: Domiciliary Optical Assistant** **Area: Belfast / Lisburn regions** **Status: Permanent role, Mon to Fri 8.30am to 5.30pm - no weekends!** **Salary and benefits: £22,500 per annum and will include company pool car.** Are you an experienced Optical Assistant keen to develop your experience out-with...


  • Belfast, United Kingdom Connected Health Full time

    **Connected Health is seeking an Executive Personal Assistant for our Chief Operating Officer **Connected Health operates across the five NI Health Trusts providing high quality care supporting adults to live independently in their own homes with confidence. This role is based in our Belfast Office** **Duties and Responsibiliies** - Diary management for the...