Office/health & Safety Administrator

4 months ago

Andover, United Kingdom cloudpay Full time

CloudPay is looking for a reliable Office/Health & Safety Administrator to be responsible for overseeing and coordinating daily administrative operations to ensure organisational effectiveness and efficiency. Your role involves managing office resources, supervising, and implementing policies and procedures within the UK Office and globally support the Global Property Manager with the management of CloudPay’s Health & Safety.

This role will require full time office presence Monday to Friday, 8:30am to 5pm.

**Daily Duties and Main Responsibilities will include**:
**Administrative Oversight**
- Manage office supplies inventory and place orders as needed
- Ensure efficient operation of office equipment and systems - Management and distribution of door access cards
- Manage incoming and outgoing mail and packages. Processing all incoming and outgoing post, deliveries, and couriers
- Serve as the primary point of contact for internal and external communication
- Build and maintain a relationship with the Facility/Building Management company, becoming the key contact for reporting any issues and ensuring they are resolved in a timely manner
- Build and maintain a relationship with other suppliers including cleaning company, handyman and ensuring standards are maintained

**Facility Management**:

- Coordinate office maintenance and repairs
- Oversee office cleanliness and organisation. Daily checking of meeting rooms to ensure high standards of cleanliness
- Manage relationships with vendors and service providers

**Event Planning and Coordination**:

- Organize company events, meetings, and conferences, including providing lunches & refreshments if required
- Coordinate travel arrangements and accommodations for employees when necessary

**Compliance and Legal Responsibilities**:

- Ensure compliance with relevant regulations and laws. Assist with audit checks
- Maintain confidentiality of sensitive information. Filing and archiving of confidential information
- Assist in the preparation of legal documents and contracts for suppliers

**Health & Safety Responsibilities**:

- Act as the Lead Fire Marshall and Health & Safety Officer in the UK Office

Perform routine H&S checks, risk assessments & DSE workstation checks; ensure H&S policies and procedures are up to date and adhered to; ensure working practices are safe & comply with legislation
- Opportunity to look after the UK and Global Health & Safety with the support from the Global Property Manager, The Regional Office Manager’s and Health & Safety Consultants (OMS)
- Support the Global Property Manager ensuring all offices globally meet the required legislation
- Plus ad-hoc requirements and projects when required

**Attributes and Experience Required**:

- Strong experience in Office Management/Office Administration or a similar role
- Strong planning, organisational and multitasking skills
- Excellent communication and interpersonal abilities
- Ability to work effectively under pressure and meet deadlines
- Attention to detail and problem-solving skills
- Ability to priorities and work with little supervision
- Dynamic and proactive, approach and ownership in resolving office issues in a timely manner
- Certification or qualification in business administration, office management, or related field preferred
- NEBOSH qualification or IOSH memberships would be an advantage, but training can be provided
- Strong experience in Health & Safety, use of a OHSMS (Occupational Health and Safety Management system), working as part of a Health & Safety Team, as a First aider, Fire Marshall, possibly a Safety Officer.

**Package and Benefits UK**:

- Competitive annual salary
- 25 days annual leave, plus bank holidays
- Earned Wage Access (via CloudPay Now app)
- Flexible remote working
- Birthday leave
- Flexible pension contribution
- Life assurance x4
- Private medical insurance
- Personal and professional development opportunities
- Friendly working environment

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