Contracts Support Administrator

2 weeks ago

Surrey, United Kingdom RF Recruitment Consultancy LTD Full time

We are recruiting a new role for a Contracts Support Administrator for a growing FM service provider. This is an interesting and varied role for a Facilities / Contracts professional with experience of contract administration and working within an FM serviceprovider. This role offers hybrid working and is an important position for the expanding organisation.

Within this Contracts Support role you will be responsible for:

- Understanding the scope of the contract and working with the Contracts Manager to ensure the work carried out is within the contractual obligations
- Reporting of the financial and commercial aspects of the contract
- Management of any Contract variations, WIP, POs, and Billings
- To be responsible for the raising of POs for any works as completed by the engineering team
- Maintaining records and responding to e mails
- To produce data from the CAFM system
- To manage and report on staff training, tool box talks, allocation of tools and uniform for the engineers
- To maintain records of starters, leavers, holiday and sickness for the engineers
- General office duties such as minute taking, writing up of notes, ordering materials and sub contractor administration
- Daily usage of the CAFM system, Excel, Word, Outlook and the financial system

For this Contracts Support Facilities position we are looking for:

- Experience within a similar role for an FM service provider on in house team
- Experience of raising POs, liaising with engineers and working from a CAFM system
- Strong administration skills including good Excel skills and good general systems knowledge
- Good attention to detail and strong communication skills
- An understanding of contracts and M&E service providers

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