Administrator

3 weeks ago


Aberdeen, United Kingdom TechnipFMC Full time

TechnipFMC is a global leader in the energy industry, specialized in subsea and surface technologies integrated projects, products, and services. Our mission and vision: to enhance the performance and drive real change in the traditional and new energy industry. How we do it: by constantly challenging conventions, tackling some of the most complex technical and engineering challenges and investing in our 20,000+ employees worldwide.

If contributing to breakthrough projects in a truly global playground inspires you, this might be the opportunity for you.

**Job title: Administrator**

**Length of Contract: 6 months**

**Job description**:
**Main accountabilities**:

- Allocate document reference numbers from project specific registers;
- Manage the document control for all streams and department;
- Assist with the running and update of the Subsea CoE SharePoint site;
- File and issue documentation in line with company format and procedures;
- Arrange business travel, maintain associated files;
- Maintain RP&IT personnel planner with annual leave, business travel, offshore trips and training days;
- Onboarding of new personnel, including internal promotions, transfers and leavers;
- Created requisitions for Purchase Orders and receipt when closed;
- Assist the Cost Administrator with any ad-hoc requests e.g. approvals, project creation/archiving;
- Provide support to the reast of the team when required, including back-to-back support for the Cost Administrator;
- Allocate pool equipment/tools on request - maintain registers and equipment on return (laptops, cameras, mobile phones, callipers etc.);
- Process business card, PPE, courier and stationery requests and maintain central registers;
- Assist in update of department processes and procedures and help in the role out of training;
- Record daily work activities and submit weekly timecards to ensure associated costs are recovered from projects;
- Raise helpdesk cases as required - Facilities, IT, Accounts Payable, Purchasing and Logistics;
- Assist the Administration team in raising requisitions;
- Compliance with site safety rules and hazard observation reporting;
- Compliance with Global and local business management systems and associated work instructions.
- Assist with any other business requirements as stated by the department Lead.

**You are meant for this job if**:
**Qualifications (professional, technical, academic)**:
Essential:

- Previous experience in a similar role.

Peferred:

- Business administration qualification.

**Typical background and experience required**:
Essential:

- Competent in the use of Office 365 (Outlook, Word, Excel, PowerPoint, OneDrive), Adobe Acrobat and SharePoint.
- Good oral and written communication skills with respect for confidentiality.
- Proactive and flexible team player.
- High attention to detail and accuracy.
- Ability to use initiative and work with minimum supervision.
- Ability to prioritise workload and work well in stressful situations.

Nice to have:

- OpenText, ProArc, Lotus Notes experience.
- Experience in cost control or finance
- Methodical and flexible approach to new challenges.

**Additional information**:

- This position sits within a busy division providing specialist engineering support in two key areas:

- Internal Research & Development/Consolidation projects
- Global Project Management Teams (PMTs) within the TechnipFMC Group
- Training will be given on in-house software packages.

**Your Future at TechnipFMC**
- Opportunities to work on exciting projects
- A chance to work within a diverse and international team
- Opportunities to develop your skills, knowledge and experience
- An attractive benefits package, including life insurance and private healthcare
- Access to our on-site gym and staff restaurant
- Flexible ways of working
- Challenging work
- Strong team spirit
- A positive working environment
- Opportunities to join Employee Network Resource Groups (ENRGs) in support of Inclusion & Diversity, Wellbeing and the Environment.
- Opportunities to contribute to our Environmental, Social Governance (ESG) efforts. More here

Learn more about TechnipFMC and find other open positions by visiting our Career Page.

Follow us on LinkedIn for company updates.
- TechnipFMC promotes inclusion and diversity, guaranteeing equal opportunities to everyone, regardless of age, race, ethnicity, religion, sexual orientation, gender expression, disability or any other plurality._


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