HR and Recruitment Administrator

4 days ago

Ellesmere Port, United Kingdom AMP Clean Energy Full time

As AMP Clean Energy’s low carbon heat and power business continues to grow, we are on the lookout for an experienced **HR and Recruitment Administrator **to join our Team. If you want to join one of the most exciting companies in the low carbon and renewable heat energy industry, then please get in touch with us.

The purpose of the role is to work within the Shared Services HR team and will be responsible for HR and recruitment administrative duties to support the wider HR team in providing an effective and efficient HR service across the AMP Clean Energy Group. As a key member of our team, you will assist us in managing HR and Recruitment processes and procedures. This includes providing comprehensive administrative support on recruitment and onboarding requirements, maintenance of employee records, proactive absence management, alongside supporting other key HR activities.

**Main responsibilities of the role**:
**_Recruitment and onboarding_**
- Create recruitment adverts using correct job description templates
- Advertise vacancies as required and maintain job postings ensuring only live vacancies are displayed
- Support the Recruitment and Onboarding Coordinator to arrange interviews, and to attend as notetaker where required ensuring all interview notes are saved on file
- Assist and support with drafting offer letters, employment contracts, new starter forms
- Facilitate pre-employment checks and documentation as required including employment references, forms of identification, qualifications, and criminal record checks for new starters
- To update the recruitment and onboarding tracker with progress or updates as required
- To support with all new starter information to the HR team for payroll processing as required

**_Employee records_**
- Maintain current and archived employee files - ensuring consistent filing structure
- To conduct an annual data audit for electronic employee files, obtaining any missing records and ensuring HR compliance
- To maintain and update all HR systems, ensuring new starters have been added, leavers have been removed, and any changes are updated ensuring all data is accurate and up to date (HR portal, benefits platform, performance review platform, eLearning platform, and occupational health portal)
- To update and send company organisational chart to the Recruitment and Onboarding Coordinator each month

**_Absence management_**
- Daily checking of the employee portal for sickness absence records
- To proactively report sickness absence from employee portal on a weekly basis, share with HR Business Partner to agree next steps
- To issue reminders to line managers to encourage them to conduct return to work meetings for all sickness absences providing support information as required i.e., year to date absence summary
- To review return to work documentation and to escalate any absence triggers, medical conditions, concerns to the HR Business Partner
- To schedule absence review meetings upon request

**_HR administration_**
- To support the HR Business Partner in scheduling probation review meetings, and update the probation tracker
- To complete criminal record checks for existing employees as and when required
- To draft and issue letters as required (e.g., role changes, secondments, changes to working hours, salary etc)
- To provide the HR team with progress reports upon request
- To provide the HR team with other HR administration support as required
- Minimum of 1-2 years’ experience in a recruitment or HR administrative role in a fast-paced commercial business
- Proven experience of preparing contracts of employment, offer letters, or HR documentation as required
- Desirable but not essential NVQ, diploma or alternative qualification

**Person specification**:

- Excellent communication skills, written and verbal, ensuring the HR team or stakeholders are updated as required
- Strong administrative skills and attention to detail
- Strong IT skills with the ability to run reports and present data
- Ability to work both independently and as part of the HR Shared Services team
- Strong organisational skills to effectively complete a variety of administrative tasks
- Ability to prioritise own workload to ensure deadlines are met
- Proactive and strives for continuous improvement
- Maintain confidentiality in all matters and comply with data protection legislation

**Remuneration**:
We are offering a competitive salary which will be discussed at interview.

Access to a range of health and wellbeing benefits.

**Details**:

- Location: A4 Elm House, Oaklands Office Park, Hooton, Cheshire, CH66 7NZ
- Hours of work: 16-20 hours per week
- Annual holiday entitlement is 25 days pro rata. In addition, you will have an annual entitlement of 8 days for public holidays, pro rata

**Job Types**: Part-time, Permanent

**Job Types**: Part-time, Permanent
Part-time hours: 16 per week

Schedule:

- Monday to Friday

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