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Business Support Assistant

4 months ago

Bellshill, United Kingdom William Grant & Sons Full time

**Main Responsibility**:

- Provide efficient and effective administrative support to Senior Leaders including, but not limited to, preparation of correspondence and production of reports, maintaining a range of knowledge and understanding of procedures, and manage confidential data professionally and in line with policy.
- As required, manage the calendar of senior leaders to arrange meetings, prioritise and manage conflict to ensure diary time is utilised effectively.
- Organise all domestic and international travel arrangements for Senior Leaders, including flights, transportation, accommodation, and visa assistance (where relevant), taking into consideration the account budgets and T&E policy and individual preferences.
- Proactively take ownership to lead and deliver, in partnership with Global Communications, the execution and logístical delivery of all WOW Handbook and Corporate calendar events to deliver outstanding meeting and events experiences.
- Plan, schedule and organise meetings including supporting with the preparation of agenda items, taking minutes, and following up on action items where required.
- Dealing with all queries and requests for information, both internal and external, in a confidential and discrete manner, ensure a timely execution and respond professionally to actionable requests.
- Collate and maintain any filing, database, or document management system as appropriate and look for opportunities for improvement to improve efficiency and overall effectiveness.
- Undertake a range of general administrative support such as copying, printing, and ordering stationery, or any other ad-hoc duties as required.
- Demonstrate behaviours in line with our diversity and inclusion aim, which is to create and promote a diverse and inclusive culture at WG&S where ideas, differences and views are respected and where all employees are encouraged to create their own personal legacy.
- Strong administrative and organisational skills
- Must be able to prioritise own workload and adapt to changing priorities
- Proficient in MS Suite
- Good communication skills
- Attention to detail
- Good Team Player
- Ability to work collaboratively across the organisation
- Working with confidential information in an appropriate manner
- Highly effective planning, coordination and time management

**What we can offer you**:

- We offer a competitive salary and benefits which are designed to promote our employees financial wellbeing. Employees are also eligible to participate in a bonus plan.
- Our employees enjoy a generous holiday entitlement and an opportunity to ‘buy’ or ‘sell’ some holiday entitlement.
- Our employees can join a defined contribution pension plan. Employees contribute either 4% or 5% of salary, the company contributes 8% or 10% depending on the employee contribution. Employee contributions can be made through salary sacrifice.
- Our Employee Assistance Programme offers practical, impartial support on everyday matters ranging from medical, financial and legal to home and family issues.
- Our Life Assurance cover is a multiple of eight times your annual basic salary.
- Product allocation so that you can enjoy our fantastic portfolio of brands.
- Our Cycle to Work scheme allows you to hire a bike for an agreed length of time, and then snap it up for a fraction of its original value. All while making savings (at least 25%) and spreading the cost.
- Every employee has the opportunity to claim up to £1,000 per year for a charity or charities for which they have raised money, volunteered their time or personally donated.
- Learning resources to help you be your best self.

**About William Grant & Sons**:
A HOME FOR RARE CHARACTERS

William Grant & Sons: a home where Rare Characters thrive.

We value every employee for their rare character, distinctive skills, experience and perspectives. Every one of our colleagues has a role to play in helping us to achieve our growth ambitions.

At William Grant & Sons, our vision is to be A home where rare characters thrive. We value all colleagues for their rare character, distinctive skills, experience and perspectives. Diversity & Inclusion is at the heart of how we do things at William Grant & Sons, fully aligned to our purpose and our company values. We strive to create an environment where we can all be our best and bring our whole selves to work.

OUR AGILE WORKING PHILOSOPHY

Our agile working philosophy is to “Have your best work day everyday”.
Built on trust, we empower our rare characters to have their best work day every day. Where flexibility and positive working experiences help employees to feel connected and release potential across our teams.
We are open to discussing possible agile/flexible working options as part of the recruitment process.

INCLUSIVE RECRUITMENT PROCESS

Diversity & Inclusion is at the heart of how we do things at William Grant & Sons, fully aligned to our purpose and our company values. We want to ensure that ou