Facilities Administrator

6 days ago


Slough, United Kingdom Arvato Ltd Full time

About us
We are a trusted partner to both the private and public sectors, with expertise in delivering award-winning customer services, business process outsourcing (BPO) and public sector and citizen services.

With more than 50 years of experience, we design and deliver innovative, individual solutions for some of the world’s most respected consumer brands and UK public sector organizations, through long-term partnerships.

We are driven by technology, differentiated by experience, and powered by people. We are an equal opportunities employer, embracing diversity in the workplace.

The Role
- To assist the Facilities, Health and Safety Manager with the day to day running of the Phoenix One building
- Performance-manage and support the Reception and Cleaning Teams. Provide relief cover for the Corporate Receptionist role at Phoenix One
- Administration of the Facilities Management function for Arvato UK
- Administration of Facilities Management purchase orders at Phoenix One
- Administration of statutory compliance and records at Phoenix One - g. fire systems servicing, electrical testing etc
- Administration support for the Arvato UK Health and Safety requirements-e.g. training administration
- Administration of statutory compliance and records - g. fire systems servicing, electrical testing etc
- Manage the Slough Purchase Order System
- Compile the monthly H&S statistics for the Slough office
- Ensure all PPMs are carried out as per agreed Organise regular review meetings with all key contractors
- Answer all staff queries relating to Facilities Management or refer to relevant person
- Fire Marshals and First Aiders recruitment, training and Organise regular meetings
- Proactive management of on-site cleaning team with log book highlighting any IssuesProvide Ad-hoc cover on Reception
- Make appointments for building contractors to visit the Slough office
- Obtain RAMS from building contractors for PPM and reactive maintenance visits
- To carry out any reasonable tasks as requested
- Manage all incoming Invoices ensuring all costs are tracked against the budget

Skills & Experience Required
- Excellent communication, both spoken and written
- Excellent and professional manner at all times. The FA must be approachable to staff and client at all times
- Excellent customer care skills, communication skills and interpersonal skills
- Attention to detail and excellent organisational skills
- Ability to work under pressure and meet tight deadlines

Salary & Benefits
£27-30k Depending on experience

5% Bonus

Suite of other benefits

Diversity & Inclusion Statement
**It’s our differences that make our organisation stronger, and we work to ensure that all our colleagues’ voices are heard and that their aspirations are nurtured in a culture where people can grow and be 100% themselves every day, no matter their age, sex, gender, disability, ethnicity, sexuality, neurodiversity, or religion. Not only are we a Disability Confident Committed Employer, but we also believe in continuously strengthening our female talent, standing with the LGBTQI+ community and celebrating our multicultural workforce.



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