HR Administrative Assistant
4 weeks ago
An international transport and freight forwarder seeks an Administration Assistant to support their HR Team and stakeholders.
TYPE: Permanent, full-time
WORKING HOURS: Monday to Friday
START: ASAP
LOCATION: London
**Main Responsibilities**:
- General Admin_
- Prepare purchase orders - set up new suppliers as and when required, create PO’s in the system. Monitor incoming invoices and ensure they match agreed fees, receive invoices against PO’s and liaise with MOLEA Finance for payment
- Administer monthly childcare vouchers
- Monitor HR ticketing through Natural HR
- Prepare all offer letters and contracts from existing templates based on detail provided by HR colleagues. Arrange for HR Assistant Manager/Senior Business Partner approval/signature and send to prospective new hire
- Process LSAs - via Flexcel and order/issue plaques at end of year
- Prepare all change to T&C letters
- Prepare all salary/bonus letters for year-end process
- Undertake the leaver process - letters, removing from all HR systems, coordinating retrieval of equipment with business area etc., also informing PMI of leaver
- Provide administrative support for staff training and administer roll out of online training as required
- Prepare Monthly HR report with input from HR team and issue to Director of HR
- Scanning of paper files/manage archive process
- Provide cover for reception over lunch/holidays
- Onboarding process_
- Conduct Verifile process for new hires
- Correspondence with new hire in respect of on-boarding requirements
- Inform all relevant parties of new hire arrival and coordinate pass and meeting room ready for new starter
- Set up new hire in HR systems (such as Natural HR & Flexcel etc., as applicable)
- Send over new starter forms to PMI provider if required
- New hire inductions with support of HR Assistant Manager
- Issue and follow up on probation forms with line managers at 3- & 6-month stages.
- 2+ years previous experience required as an administrator or some previous experience in or as a HR administrator
- A levels or College Diploma
- Excellent attention to detail
- Can do attitude and positive outlook
- Accountable and reliable
- Work well within a team
- Time management
- Organisational skills
- Excellent English verbal and written communication skills
- Excellent interpersonal skills
- Strive for quality
- Understanding of compliance and confidentiality
- Proficiency in MS Office Suite
- ** All applicants must have the right to work in the UK as the Company is not able to offer visa support._
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