Office Administrator

6 months ago

London, United Kingdom TEAM Marketing AG Full time

**The team**:
Our blend of dynamic personalities, stories and skills is one of our biggest sources of energy and pride. It defines our culture and makes our success attainable.
Ensuring an efficient and productive organisation, the Business Operations department includes the IT, Finance and Office management teams. Together we contribute to an office environment where all staff can do their best work.

**The role**:
As part of the Business Operations team you will be an integral part of the operation of the TEAM Marketing UK office whilst working closely with the HQ in Lucerne, Switzerland. Your role will be essential to the smooth day-to-day running of the office, while allowing you to utilise your organisational and technical skills through various cross-functional projects. You will report into the Senior Office Manager who is based in Lucerne, Switzerland.
Your responsibilities will focus on three key areas:
**Office management**
- Maintaining a good relationship and regular communication with the landlord/property manager; finding and negotiating with providers and contractors; ordering and replacing equipment and supplies; scheduling routine maintenance and complying with health and safety laws;
- Scouting potential office locations and playing a key role in discussing, agreeing and executing the leasing agreement with the current/any future landlord;
- Overseeing all operational aspects of the London office and liaising closely with the relevant corporate teams (e.g. Finance, HR, IT) in Switzerland to ensure the smooth operation of the London office on all general matters; and
- Providing general support for the London office and assisting with ad-hoc projects and duties.

**IT Support**
- Onboarding new UK staff with the IT and phone equipment and providing on-the-ground IT support to all staff in/visiting the London office;
- Ensuring the smooth running of meeting-room equipment prior to key meetings; and
- Assisting all TEAM staff with general IT queries via the IT help-desk (in relation to Microsoft Office or non-technical queries for example)

**Personal Assistant**
- Undertaking administrative activities for the Managing Director of the London office, including international travel bookings, visas, diary management and expense management;
- Organising internal and external meetings, room bookings, hospitality on behalf of the Leadership team and setting up virtual meetings;
- Providing general support for the Managing Director and assisting with ad-hoc projects and duties;
- Coordinating ticketing and hospitality requests and assisting with the organisation of events;
- Creating presentations using PowerPoint and assisting with formatting of documents in MS Word and Excel;
- Administering TEAM’s CRM database; and
- Providing cover for other Personal Assistants.

Ideally, you have experience in a similar office management, IT or administrative role. Your ability to take initiative, think innovatively and maintain a solution-orientated approach allows you to raise the bar and devise new ways to increase efficiency and effectiveness. It is important that you can efficiently manage projects and your time, balancing multiple tasks and prioritising them accordingly. Likewise, you have a team-player attitude and understand the importance of putting people first and delivering work at the highest standards.

- ** Collaboration**: you use your interpersonal skills and collaborative mindset to create meaningful relationships across all stakeholders
- ** Diligence**: you have an excellent attention to detail; you are dedicated to creating value
- ** Integrity**: you are committed to doing things the right way; you value honesty, transparency and fairness
- ** Fluency in English**: you speak and write fluently in English; other languages are an advantage

**We offer**:
At TEAM, our vision is to be the best place to develop a career in the sports marketing industry. We do this by cultivating a TEAM community that allows all staff to thrive, promoting clear and transparent communication and focusing on individual development.
- ** Make a difference**: Contribute to the success of UEFA’s men’s club competitions
- ** Be inspired**: Work with and learn from industry-leading professionals in an open, international and vibrant culture
- ** Continue growing**: Benefit from regular and customised training and coaching programs
- ** Stay balanced**: Our holiday policy includes at least 5 weeks holiday, plus public holidays and an end-of-year office closure
- ** Get involved**:Join TEAM’s Sustainability, DEI or Social committees; participate in weekly staff-organised sports; contribute to regular volunteering/charity opportunities; enjoy all-company events and celebrations
- ** Enjoy extras**: Take advantage of a discounted annual gym membership, onboarding support, commuter benefits and consultation services

The position will be based at TEAM’s office in London, UK and will involve some international trav

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