Document Controller

3 weeks ago

Derby, United Kingdom ALSTOM Full time

Req ID:414111

**Document Controller**

**Site: Derby**

**Appointment Basis**:Permanent

**Excellent Salary + Benefits**

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide
Employing 6,000 people within the UK & Ireland, we are the prominent supplier of new trains and train services, and a leading signalling and rail infrastructure provider. Alstom have built, or are building, just under 40% of the UK mainline train fleet, as well as the entire fleets in service with London Underground and Dublin Luas.

**Responsibilities**
- Administration of documentation between Alstom, clients, partners and suppliers in a timely manner.
- To ensure the registration, distribution, notification and filing of incoming & outgoing documentation and other media for project and site offices.
- Use and development of Alstom’s electronic documentation management system.
- Ensure all project documentation is managed and archived according to contractual and policy requirements.
- Scanning, copying and distributing documents to project team members and stakeholders.
- Set up and maintain correspondence logs both incoming and outgoing.
- Ensure appropriate and accurate records are kept.
- Provide regular and accurate updates on document status to the project team.
- Assist in the production and distribution of briefing notes for new and altered documentation.
- Input into project documentation management process and plans.
- Provide support to the project team on company documentation procedures and policies.
- Provide assistance and training to project staff using the document management system.
- Ensuring formal transmittal of Daily Worksheets by testers & installation staff.

**Mandatory**:
GCSE’s pass or equivalent

Experience in document control and/or configuration management tools and process

Highly computer literate in Windows & Microsoft Office

**Desirable**:
Advanced Level qualification in Documentation management

Detailed working knowledge of Cabinet, AEC EDMS, Acomis, Eb and HDMS

Experience of giving training on document management software

**Competencies & Skills**
- Good communication skills
- Good written skills.
- Highly organised and methodical.
- Proactive with good interpersonal skills
- Good attention to detail.
- Ability to multitask, prioritise workload and work to strict deadlines

**What we offer**
We offer a highly competitive starting salary, 25 days annual leave with the opportunity to increase this to 30 days, healthcare, life assurance, an excellent company-contributed pension scheme, and a wide range of flexible benefits that you can tailor to suit your lifestyle.

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive, and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?.

We aim to have a welcoming and inclusive environment for individuals, of different ages, genders, ethnicities, disability, LGBT, religion and/or belief. As a 'Disability Confident' employer, we will interview all disabled job applicants who match the essential criteria of the job description or specification. We will consider flexible working requests for all roles unless operational requirements prevent otherwise.

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