Estates and Facilities Administrator X2

3 weeks ago

Salisbury, United Kingdom UK Health Security Agency Full time

**Details**:
**Reference number**:

- 254921**Salary**:

- £24,091 - £28,195- per annum**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- Administration, Estates, Engineering and Facilities**Type of role**:

- Administration / Corporate Support
- Estates**Working pattern**:

- Flexible working, Full-time**Number of jobs available**:

- 2Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Idmiston, South West England, SP4 0JGAbout the job

**Job summary**:
Due to an exciting development within the Engineering, Estates and Facilities department (EEF), UKHSA has a new opportunity for x2 Estates and Facilities Administrator to join our busy team based at the Porton site in Wiltshire. The post holder will report directly to the Business Support Officer, and the Administrator will work collaboratively with the EEF team to provide an accurate and effective administrative service to its functions. The post holder will be required to work on-site, with mínimal supervision, providing a wide range of administrative duties.

**Job description**:
The Estates, Engineering and Facilities Department is a busy and robust unit, responsible for the engineering function comprising maintenance, validation and calibration of assets, as well as repairs and capital work. Adopting the guiding principles of engineering excellence, EEF strive to contain and control risks associated with assets, infrastructure and critical equipment.

Here at UKHSA we take your career and development seriously and want to enable you to build a successful career. It is crucial that our employees have the skills to develop their careers and meet the challenges ahead. As a UKHSA employee, you’ll be entitled to a range of benefits including:

- Equality, inclusion and diversity support
- A completive contributory pension scheme
- Flexible working schemes to encourage work life balance
- A competitive maternity and paternity payment scheme

**Person specification**:
**UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.**

Main duties include but are not limited to:

- Lead and act as a central coordinating point of contact for a range of business administration activities. This will include delegated lead responsibility for certain corporate function processes. For example, compiling and updating health and safety risk assessments or reporting of sickness absence and preparing and submitting returns on behalf of the team as required.
- Responsible for the organisation of meetings and events and production of reports, papers, minutes and updating action logs as required. This will include providing secretariat support to teams and other internal meetings as required
- Produce and receipt all departmental purchase orders in line with the correct Standing Financial Instructions.
- Organise and maintain a comprehensive filing system.
- Provide an additional resources to support the Dispatch Service when required to ensure a resilient service is achieved.

Please review the Job Description for full details of the roles and responsibilities.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Changing and Improving
- Making Effective Decisions
- Delivering at Pace
- Working Together

**Benefits**:

- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles, and will assess your Behaviours and Strengths.**This vacancy is using **Success Profiles**, and will assess your Behaviours/ Experience/Technical skills.**

**This should outline how you consider your skills, experience and achievements, and provide evidence of your suitability for the role, with particular reference to the essential criteria outlined.**

**STAGE 1 - APPLICATION & SIFT**:
**If you are successful at this stage, you will progress to **interview**

**STAGE 2 - INTERVIEW**

**All applicants that progress to interview will be assessed on their technical experience and a blended interview against a mixture of Behaviours elements of Success Profiles and Technical Skills.**

**The Behaviours tested during the interview stage will be**:

- Changing and Improving
- Making Effective Decisions
- Working Together
- Delivering at Pace

**The Strengths tested during the interview stage will be**:
Adaptable, Improver, Analytical, Precise, Organiser, Team player, Relationship builder, Responsible, Disciplined

**Eligibility Crit

  • Facilities and Estate Manager

    2 days ago

    Salisbury, United Kingdom Wessex Archaeology Full time

    Why join us? Bringing together leading minds and practitioners in the sector, Wessex Archaeology a trusted archaeology and heritage service provider and educational charity. From our network of international offices, we work in partnership with our clients to deliver sustainable solutions to manage the historic environment - above ground, below ground and...

  • Facilities and Estate Manager

    14 hours ago

    Salisbury, United Kingdom Wessex Archaeology Full time

    Why join us?Bringing together leading minds and practitioners in the sector, Wessex Archaeology a trusted archaeology and heritage service provider and educational charity. From our network of international offices, we work in partnership with our clients to deliver sustainable solutions to manage the historic environment - above ground, below ground and...

  • Technical Administrator

    16 hours ago

    Salisbury, United Kingdom Defence Science and Technology Laboratory Full time

    **Details**: **Reference number**: - 264107**Salary**: - £20,639 - £23,491- Salary is dependant on experience and skill. Dstl level 3: £20,639 - £23,491**Job grade**: - Executive Officer- DSTL Level 3**Contract type**: - Permanent**Business area**: - DSTL - Operations Division - Estates**Type of role**: - Administration / Corporate Support**Working...

  • Health & Safety and Facilities Administrator

    17 hours ago

    Salisbury, United Kingdom Callen Lenz Full time

    No Agencies Health & Safety and Facilities Administrator Vacancy Reference: 2023/CLA-213 Position: Full-time Location: Salisbury, Wiltshire, UK Salary Range: £20,000-£25-000 per annum depending on relevant experience At Callen-Lenz, we are expanding the limits of what is possible. We specialise in crewed and uncrewed aircraft operations and...

  • Administrator

    3 weeks ago

    Salisbury, United Kingdom Resourcing Group Full time

    Administrator x2 roles available PERMANENT Resourcing Group is supporting an FM contractor based in Wiltshire. They would like to appoint 2 experienced Administrators to join their team of directly employed, based on a static site, locally. The company specialise in carrying out a mixture of day to day responsive repairs as well as scheduled PPM works,...

  • Estate Agency Team Administrator

    7 days ago

    Salisbury, United Kingdom Savills Full time

    **Role Overview**: We are looking for a motivated and enthusiastic Administrator to join and support our team of local property experts. This is an excellent opportunity for both new entrants to this sector, but also experienced estate agency - and sales administrators staff alike. You'll be responsible for administrative duties relating to the marketing...

  • Administrator

    3 weeks ago

    Salisbury, United Kingdom Resourcing Group Full time

    Administratorx2 roles available PERMANENTResourcing Group is supporting an FM contractor based in Wiltshire. They would like to appoint 2 experienced Administrators to join their team of directly employed, based on a static site, locally. The company specialise in carrying out a mixture of day to day responsive repairs as well as scheduled PPM works,...

  • IT and Estates Officer

    1 month ago

    Salisbury, United Kingdom Three Chequers Medical Practice Full time

    _**Three Chequers Medical Practice have an exciting opportunity for an IT and Estates Officer to join our team. The post-holder will be responsible for IT maintenance and support across the Practice.**_ - **Location: Salisbury City Centre, Winterslow and Porton.**_ As the IT and Estates officer, you will be responsible for the IT maintenance and support...

  • Part Time Branch Administrator

    4 weeks ago

    Salisbury, United Kingdom Connells Group Full time

    We’re looking for a highly motivated **Branch** **Administrator (Part Time Flexible) **to support our fantastic team in branch in **Salisbury**, **Wiltshire**. As our **Branch** **Administrator** you will take ownership of office administration accurately and efficiently and in a professional manner, within a busy customer facing environment. **Part Time...

  • Estates Technical Services Advisor

    2 days ago

    Salisbury, United Kingdom Resourcing Group Full time

    Estates Technical Services Advisor Salisbury Package up £61,000 (Salary up to 55k + 6k car allowance) Resourcing group have an exciting opportunity with a company specialist in supporting safe, sustainable training solutions for the armed forces Summary of the role As Estates Technical Services Advisor you will be responsible for contractual...

  • Administrator (Permanent)

    5 days ago

    Salisbury, Wiltshire, United Kingdom Resourcing Group Full time

    Administrator x2 roles available PERMANENT Resourcing Group is supporting an FM contractor based in Wiltshire. They would like to appoint 2 experienced Administrators to join their team of directly employed, based on a static site, locally. The company specialise in carrying out a mixture of day to day responsive repairs as well as scheduled PPM works,...

  • Administrator (Permanent)

    3 weeks ago

    Salisbury, Wiltshire, United Kingdom Resourcing Group Full time

    Administrator x2 roles available PERMANENT Resourcing Group is supporting an FM contractor based in Wiltshire. They would like to appoint 2 experienced Administrators to join their team of directly employed, based on a static site, locally. The company specialise in carrying out a mixture of day to day responsive repairs as well as scheduled PPM works,...

  • Estates Technical Services Advisor

    13 hours ago

    Salisbury, United Kingdom Resourcing Group Full time

    Estates Technical Services AdvisorSalisburyPackage up £61,000 (Salary up to 55k + 6k car allowance) Resourcing group have an exciting opportunity with a company specialist in supporting safe, sustainable training solutions for the armed forcesSummary of the roleAs Estates Technical Services Advisor you will be responsible for contractual delivery plans...

  • Built Estate Delivery Advisor

    15 hours ago

    Salisbury, United Kingdom Landmarc Support Services Limited Full time

    As the Building Estate Delivery Advisor, you will be responsible for contractual delivery plans across the South West region.  You will be one of the Regional SMEs, providing technical advice and strategic guidance relating to the built estate to ensure compliance with the Contract, management plans, Company Policies and building regulations, standards and...

  • Built Estate Delivery Advisor

    2 days ago

    Salisbury, Wiltshire, United Kingdom Landmarc Solutions Full time

    As the Building Estate Delivery Advisor, you will be responsible for contractual delivery plans across the South West region. You will be one of the Regional SMEs, providing technical advice and strategic guidance relating to the built estate to ensure compliance with the Contract, management plans, Company Policies and building regulations, standards and...

  • Mechanical Maintenance Technician Facilities

    4 weeks ago

    Salisbury, Wiltshire, United Kingdom Ethan James Full time

    Mechanical Maintenance Technician They are a leading global provider of integrated facilities and corporate real estate management and are recruiting for a mechanical maintenance technician to join thier team. As a mechanical maintenance technician, you will be responsible for ensuring the correct functioning and maintenance of mechanical equipment &...

  • Facilities Hq Admin Co-ordinator

    1 month ago

    Salisbury, United Kingdom Salisbury NHS Foundation Trust Full time

    To act as the Trusts ‘Designated Premises Supervisor’ and Licence Holder, completing all the duties required under the licencing Act (2003) and any future revisions. - To provide personal assistance and secretarial support to the Head of Facilities & Sustainability Lead and Facilities General managers and provide support, as required, to other members of...

  • Facility Officer

    6 days ago

    Salisbury, Wiltshire, United Kingdom Ad Warrior Full time €24,294 - €24,702

    Facilities Officer Full Time, Permanent Salisbury City Council has an exciting opportunity for the right individual to join our friendly team, contributing to the day-to-day operations looking after the Councils buildings and assets. This role would be ideal for someone who is willing to work in all weathers, has good communication skills along with...

  • Facility Officer

    6 days ago

    Salisbury, Wiltshire, United Kingdom Ad Warrior Full time €24,294 - €24,702

    Facilities Officer Full Time, Permanent Salisbury City Council has an exciting opportunity for the right individual to join our friendly team, contributing to the day-to-day operations looking after the Councils buildings and assets. This role would be ideal for someone who is willing to work in all weathers, has good communication skills along with...

  • Stores Database Administrator

    1 month ago

    Salisbury, United Kingdom Defence Science and Technology Laboratory Full time

    **Details**: **Reference number**: - 324592**Salary**: - £27,620 - £32,163- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Higher Executive Officer- Dstl level 4**Contract type**: - Permanent**Business area**: - DSTL - Counter Terrorism & Security Division - Technical Services**Type of role**: - Defence...