Finance Assistant

1 month ago


Glasgow, United Kingdom New Gorbals Housing Association Full time

**JOB DESCRIPTION**

**POST OF : FINANCE ASSISTANT - 6 months FTC**

**SALARY : GRADE 5 (£27,440 to £30,495)**

**RESPONSIBLE TO : FINANCE MANAGER**

**General : To provide an effective finance and administration service to the**

**organisation.**

**Specific Duties**

**1. Purchase Ledger**

1.1 Input of invoices through the Association Finance system and Purchase to Pay system, checking nominal, splits of costs etc.

1.2 Preparing weekly and ad hoc cheque/BACS runs, within appropriate authorisation levels.

1.3 Chasing outstanding invoices within the organisation.

1.4 Dealing with queries from suppliers.

1.5 Reviewing unauthorised invoices and clearing queries with other sections.

1.6 Input of appropriate VAT.

**2. Utilities**

2.1 Keep appropriate records for the associations utilities.

2.2 Undertake and manage meter readings and billing queries of landlord supplies and keep appropriate records.

2.3 Liaise with our energy specialists on invoice queries.

**3. Factoring**

3.1 Input of charges to be recharged, i.e. landscaping, lighting, close cleaning.

3.2 Input of all factoring payments into our IT package.

3.3 Dealing with owners queries when required.

**4. Rent Accounting**

4.1 Input of all rent payments/adjustments through our accounting system.

4.2 Running the Associations period ends and debit runs.

4.3 Updating and reconciling rent cash book.

4.4 Preparing monthly journal and posting to nominal ledger.

4.5 Reconciling rent ledger to nominal ledger.

4.6 Processing of annual rent increase and letters to tenants.

**5. Other**

5.1 Covering reception as and when required.

5.2 Backup telephone cover.

5.3 Scanning finance documents as and when required.

5.4 Any other duties required by Head of Finance/Finance Manager or
Director.

**Job Types**: Full-time, Temporary contract
Contract length: 6 months

**Salary**: £27,440.00-£30,495.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Glasgow: reliably commute or plan to relocate before starting work (required)

Work Location: In person


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