Seconded Band 4 Administrator

3 months ago


Luton, United Kingdom East London NHS Foundation Trust Full time

The Bedfordshire and Luton Liaison and Diversion Service (L&DS) are looking to recruit a Band 4 Admin assistant to be responsible for establishing and maintaining effective administrative support to the service. This may include devising new systems to monitor and track psychiatric reports, inputting and collating data, report writing if required, minute-taking, taking telephone calls, photocopying, filing, timely ordering of stationary when required, managing petty cash, Quality Improvement, supporting with clinical governance, etc.

The L&DS offer all-age triage and assessment in police custody and court, to individuals who may be presenting with a range of vulnerabilities which may include: mental illness, trauma, alcohol and substance use, homelessness, acquired brain injury, learning disabilities, autism, or other speech and language communication difficulties, etc.

The service has its main team base at Charter House in Luton, and also has satellite bases in Luton and Kempston police custody, the Luton Magistrates’ Courts and Luton Crown Court. The main base for the Admin Team will be at Luton Police Station but it may also be necessary to travel to other satellite and ELFT bases.

**MAIN PURPOSE OF THE POST**:
To provide administrative support to the service ensuring efficient and smooth running of the team/unit. To work closely with Operational Lead to provide an efficient and responsive administrative provision to the service. Responsible for developing administration systems for the team and providing day to day administrative support to the team. The post requires the ability to work on own initiative and to liaise effectively with a broad range of professions and to maintain client confidentiality.
To work alongside and to cover, when appropriate, other administration staff across the locality in some instances.

This is an exciting time for ELFT. Our vision is to make a positive difference to people's lives by improving quality of life for all we serve. Our values are: We Care, We Respect, We are Inclusive - so we are looking for people who live and breathe these qualities when supporting service users and carers, and in their relationships with colleagues in the Trust and our partner organisations.ELFT is also rated as Outstanding by the CQC.

PRINCIPLE DUTIES AND RESPONSIBILITIES
1. To provide a comprehensive administrative service to team/service. Including processing all reports, correspondence and documentation, and related filing, faxing, and photocopying.
2. To ensure that all incoming post (electronically via hybrid mail and via post) is date-stamped and distributed to the appropriate persons, and that out-going mail is sorted according to internal, external departments and relevant agencies
3. To type correspondence, using digital dictation equipment, when required.
4. To maintain office filing systems and ensure information relating to service users is accessible to relevant staff, ensuring confidentiality at all times.
5. To maintain a standard filing system ensuring that the filing of patient notes, correspondence, questionnaires etc are kept up to date in line with record keeping policies
6. To book interpreters and translators for clients appointments and monitor confirmation of bookings and action as appropriate.
7. Uploading admissions/referrals and discharge and other documents onto Rio and retrieving information/documents from Rio.
8. Checking Rio system for weekly admissions/referrals and discharges and sending out reminders for overdue discharge summaries.
9. To ensure there is an adequate supply of all forms and adequate stationery supplies, letterheads, information leaflets etc available for colleagues and service users.
10. To coordinate the collection of and update of patient information on files and on team/service database systems ensuring data quality is monitored and any concerns raised.

**11. To undertake general office duties including**: photocopying, collating and binding of documents, filing, laminating faxing etc as required.
12. To provide administrative support to team/service for presentations including setting up of equipment, providing handouts and refreshments as appropriate
13. To develop and maintain information-gathering systems for the team and as required, prepare reports and audits from the data gathered
14. To provide clerical support to team members including opening, withdrawing, archiving and closure of case records and filing.
15. To receive regular one to one and team supervision from the Administration Lead
16. To provide one to one supervision to the team admin assistant
17. As a service/team member to work flexibly in order that essential priority tasks are covered and dealt with.
18. To ensure regular maintenance of non-clinical equipment within the team, ensuring that equipment is reported for repair as necessary.
19. To update patient information on files and on IT database systems (Rio) ensuring data quality is monitored and any conc


  • Team Administrator

    3 months ago


    Luton, United Kingdom East London NHS Foundation Trust Full time

    1WTE Band 4 Team Administrator - South Beds CAMHS Would you like an opportunity to join our exciting and innovative Child & Adolescent Mental Health (CAMH) service? We are looking for an experienced team administrator who has worked in a similar admin role. They will provide effective and efficient administration support to the Schools and MHST (Mental...

  • Outcomes Administrator

    2 months ago


    Luton, United Kingdom East London NHS Foundation Trust Full time

    Band 4 - Outcomes Administrator We are looking for an experienced administrator who has worked in a similar senior admin role. They will provide effective and efficient administration support to the Performance team and contribute to the smooth functioning of the systems underpinning the service. Based within a busy environment, the post holder will have...

  • Team Administrator

    2 months ago


    Luton, United Kingdom East London NHS Foundation Trust Full time

    An exciting opportunity has arisen within the Discharge Hub in Bedford and Luton for a band 4 team Administrator on a 2 year fixed term. The Discharge Hub is a newly developed service designed to support and assess adults who are experiencing a wider range of mental health difficulties to be discharged from In - patient assessment wards, but also all adults...

  • Administrative Officer

    3 months ago


    Luton, United Kingdom Ministry of Justice Full time

    **Administrative Officer - 75812** **£21,775 - £25,475** **Luton**: **HM Courts and Tribunals Service** **Directorate: South East Region** **Job Title / Grade: Administrative Officer (AO)** **Number of Vacancies: 2** **Location: Luton & South Bedfordshire Magistrates’ Court, Stuart St, LU1 5BL** **Duration: Permanent** **Salary: National:...


  • Luton, United Kingdom Ministry of Justice Full time

    **Administrative Officer - 74257** **£21,775** **Luton**: **HM Courts and Tribunals Service** **Directorate: South East Region** **Job Title / Grade: Administrative Officer (AO)** **Number of Vacancies: 1** **Location: Luton Crown Court, 7 George Street, LU1 2AA** **Duration: Permanent** **Salary: National: £21,775** These positions are available...

  • Administrative Officer

    3 months ago


    Luton, United Kingdom HM Courts and Tribunals Service Full time

    **Details**: **Reference number**: - 294742**Salary**: - £21,775 - £25,475- The national salary range is £21,775, London salary range is £25,475. Your salary will be dependent on your base location**Job grade**: - Administrative Officer- AO**Contract type**: - Permanent**Type of role**: - Operational Delivery**Working pattern**: - Full-time**Number...


  • Luton, United Kingdom HM Courts and Tribunals Service Full time

    **Details**: **Reference number**: - 285839**Salary**: - £21,775**Job grade**: - Administrative Officer- AO**Contract type**: - Permanent**Type of role**: - Operational Delivery**Working pattern**: - Flexible working, Full-time, Job share, Part-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you need to...


  • Luton, United Kingdom East London NHS Foundation Trust Full time

    An opportunity has arisen for 2 Band 3 Administration Assistant to join the Luton North Hub Charter House. We are a small and friendly team incorporating multi-disciplinary staff, including doctors, nurses, social workers, support workers and administration staff. NHS experience is desirable but not essential, as training will be given. To provide support...

  • Clinical Pharmacist

    2 months ago


    Luton, United Kingdom Hunter AHP Resourcing Full time

    Clinical Pharmacist - Band 7 - NHS Hospital - Luton Hunter AHP Resourcing have a locum opportunity for a Clinical Pharmacist to join an NHS hospital in Luton. The team are seeking a wards based Pharmacist to join their department ASAP. Duties will be across a variety of wards, and will vary from checking prescriptions for errors, ensuring they're...

  • Clinical Pharmacist

    2 months ago


    Luton, United Kingdom Hunter AHP Resourcing Full time

    Clinical Pharmacist - Band 7 - NHS Hospital - LutonHunter AHP Resourcing have a locum opportunity for a Clinical Pharmacist to join an NHS hospital in Luton.The team are seeking a wards based Pharmacist to join their department ASAP. Duties will be across a variety of wards, and will vary from checking prescriptions for errors, ensuring they're appropriate...

  • Administrator

    3 months ago


    Luton, United Kingdom Gwcc­™ Full time

    GWCC is one of the UK’s largest supplier of apparel and gifts to the tourist and gift sector, Job Purpose: :To provide an efficient and professional sales administration function ensuring customers are communicated accurately too, whilst working actively as part of the central team to increase and enhance the level of service. Principal...

  • Administrator

    2 months ago


    Luton, United Kingdom Gwcc­™ Full time

    GWCC is one of the UK’s largest supplier of apparel and gifts to the tourist and gift sector, Job Purpose: :To provide an efficient and professional sales administration function ensuring customers are communicated accurately too, whilst working actively as part of the central team to increase and enhance the level of service. Principal...

  • Administrator

    2 months ago


    Luton, United Kingdom Gwcc­™ Full time

    GWCC is one of the UK’s largest supplier of apparel and gifts to the tourist and gift sector, Job Purpose: :To provide an efficient and professional sales administration function ensuring customers are communicated accurately too, whilst working actively as part of the central team to increase and enhance the level of service. Principal...

  • Mash Administrator

    3 months ago


    Luton, United Kingdom Cambridgeshire Community Services NHS Trust Full time

    The MASH Administrator role is a newly created post which will actively support the collection and collation of information requested as part of the multi-agency safeguarding hubs to inform decisions made at the operational front door. The post holder will be responsible for collating and providing information related to the clinicians in the team to...

  • Sister/Charge Nurse

    3 months ago


    Luton, United Kingdom Oxleas NHS Foundation Trust Full time

    Job overview The Critical Care Outreach Team (CCOT) at the Luton and Dunstable Hospital are committed to patient safety. We are currently looking for a band 6 nurse to join our dynamic team. Part time hours would be considered for candidates with the necessary experience. We are a nurse led service with Consultant intensivist support. We offer a...

  • Workshop Administrator

    2 months ago


    Luton, United Kingdom Northgate Vehicle Hire Full time

    **Salary**: £25,351.93 pa + bonus up to £1,230 pa OTE **Weekly Hours**: 42.5 hours / week **As the UK’s leading vehicle rental specialists, we make a commitment to keep our customers mobile, that’s what we do.** As a Workshop Administrator, you are the vital link between your customers and our workshop, bringing to life the Northgate experience,...


  • Luton, United Kingdom Elysium Healthcare Full time

    Are you a experienced and well-organised Administrator? Do you have the ability to develop productive working relationships with colleagues and are looking for the next challenge? A secondment has become available at our Luton office for a Data Input Administrator to join the team on an initial 6-month fixed term contract, with the potential to become...


  • Luton, United Kingdom Oxleas NHS Foundation Trust Full time

    Job overview Band 6 Scrub Team Leader- Mixed Specialities For UK based applicants only with NMC registration. We will not be considering overseas applicants who are currently applying for NMC registration.  We are currently seeking experienced Team Leaders with a variety of scrub experience in multiple specialties to join our forward thinking...


  • Luton, United Kingdom Bedfordshire Hospitals NHS Foundation Trust Full time

    COMMUNICATION1. To promote and participate in an effective communication dialogue withcolleagues and other members of the multi-disciplinary team within Theatres and across the Trust.2. To care for patients where there are barriers to understanding including those who do not speak English as their first language, those who are anxious, those with sensory...


  • Luton, United Kingdom Bedfordshire Hospitals NHS Foundation Trust Full time

    Job summary We are pleased to advertise an exciting opportunity for a Band 6 Ward Sister/Charge Nurse secondment on Ward 15. The ward is a 32 bedded Care of the Elderly ward. We deliver high standards of care to patients with complex needs. The post holder will be required to deputise in the absence of the Ward Manager and ensure a positive patient...