Workplace Assistant

2 months ago


London, United Kingdom DS Smith Full time

**About the role**

DS Smith are hiring a **Workplace Assistant** to work in our brand-new Head Office located in Paddington Square.

Working closely with the Workplace Manager this role will oversee administrative support and keep the office running smoothly. This position is responsible for supporting and coordinating overall front office activities, including the reception area, mail,purchasing, production planning and scheduling, and facilities. As Work place Assistant this role is responsible for directing and coordinating office services and related activities, including developing and supervising programs for the maximum utilizationof services and equipment.
In this role you will:

- Maintain a sufficient inventory of various supplies and order new equipment as needed.
- Resolve issues with the building and facilities, such as needed maintenance or emergency repairs.
- Carry out regular checks of building/office condition to identify any areas where improvement is needed.
- Carry out several special projects including planning, implementing, tracking metrics and fully reporting on the results of the projects.
- Support office staff with office related matters and manage direct reports.
- Stay current on industry best practices and take proactive steps to increase personal knowledge.
- Cover the Workplace Manager in their absence.
- Act as Trained Fire marshal & First aider
- Ensure good visitor experience for all DS Smith visitors.

**About you**
- Experience of working in a corporate office environment
- Experience ordering and maintaining supplies.
- Outstanding communication skills, both in written and verbal communication
- Experience of using Microsoft Office including Outlook, word and excel.
- Leadership skills, including the ability to delegate, supervise and see tasks through from start to finish.
- Well organised, able to prioritise workloads.
- Ability to perform manual handling tasks safely.
- Willingness to undertake training and learn new skills.

**Benefits**
- Competitive salary
- Pension scheme, life assurance and income protection
- Salary sacrifice electric car scheme.
- 25 days holiday plus bank holidays
- Annual Cycle to Work Scheme
- Corporate discounts
- Employee Assistance Programme



  • London, UK, United Kingdom Livv Workplace Full time

    ISS, Livv Workplace is a leading workplace experience and facility management company who provide workplace and administration services to prestigious client sites. We provide solutions that contribute to better business performance, and we believe that people make places and places make people. We are seeking a Workplace Hospitality Assistant based at a...

  • Workplace Assistant

    2 months ago


    City of London, United Kingdom Livv Workplace Full time

    ISS is a leading workplace experience and facility management company. We provide solutions that contribute to better business performance, and we believe that people make places and places make people. We are seeking a Workplace Assistant to be based at a standout site that is innovative, urban, sustainable, and based near St Paul's in the City of...

  • Workplace Assistant

    17 hours ago


    London, United Kingdom RVU Full time

    **Tower Bridge** **Full Time** **About us** RVU’s mission is to empower consumers to make more confident home services, insurance and financial decisions, while Zoopla’s aim is to become the UK’s premier property destination for consumers and the preferred partner for real estate professionals. What you’ll be doing:Workplace Assistant We are...


  • London, United Kingdom Pinsent Masons Full time

    **WORKPLACE ASSISTANT** **Role Overview** We have a fantastic opportunity for a Workplace Assistant to join our Facilities team. This role will be based in our London office. In this role you will assist with the effective delivery of the Workplace services, including digitisation, print and post as well as supporting the management of a health and safety...

  • Workplace Assistant

    2 weeks ago


    London, United Kingdom Compass Group Full time

    **What you'll be doing**: Workplace Assistant - London **Shift pattern**: Monday - Friday variable times to meet the business required. Commonly 09:00 - 14:00 or 10:00 - 15:00. We're currently recruiting a dedicated Workplace Assistant to help ensure the smooth running of the operations in 14Forty on a part time basis, contracted to 25 hours per week. As...

  • Workplace Assistant

    1 week ago


    London, United Kingdom British Land Full time

    **JOB TITLE: WORKPLACE ASSISTANT** **DEPARTMENT: PREMISES** LOCATION: York House REPORTING TO: Workplace and Facilities Manager TYPE OF CONTRACT: Permanent - Office based 8:30-4:30pm **PLACES, PEOPLE, PREFER** Our purpose is to create and manage outstanding places which deliver positive outcomes for all our stakeholders on a long term, sustainable...

  • Workplace Assistant

    4 days ago


    London, United Kingdom Mitie Full time

    **Job Title**:**Workplace Assistant**: **Reports to: Workplace Lead***:**Mitie***:**Mitie was founded in 1987, Mitie is the UK's leading facilities management and professional services company, looking after a large, diverse, blue-chip customer base, from banks and retailers, to hospitals, schools and government offices. Mitie has in excess 70'000 employees,...


  • London, United Kingdom Catch 22 PLC Full time

    **Job title**: **Workplace Assistant/Handyperson** **Job type**: - Permanent**Emp type**: - Full-time**Industry**: Professional Body **Salary type**: - Annual**Salary**: - GBP £29,000.00**Location**: - London - NW1**Job published**: - 18/01/2023**Job ID**: - 46105Our client an independent organisation that drives to make improvements in Health and...


  • London, United Kingdom Catch 22 Full time

    Our client an independent organisation that drives to make improvements in Health and Healthcare through Education and Research are currently looking for a **Workplace Assistant/Handyperson **to join their team in Central London NW1. We are looking for a general Facilities assistant with basic maintenance skills. Job purpose of the **Workplace...

  • Workplace Assistant

    5 days ago


    London, United Kingdom Tironem Staffing Ltd Full time

    We are looking for a Workplace Assistant in the EC1N Area Weekly Pay Start 21/08/23 till 01/09/23 05.00 - 14.00 **Job Type**: Temporary contract **Salary**: £11.95 per hour **Benefits**: - Company pension Schedule: - Day shift - Monday to Friday Ability to commute/relocate: - London, Greater London: reliably commute or plan to relocate before...

  • Workplace Assistant

    2 days ago


    London, United Kingdom Fawkes & Reece Full time

    **Location**: City of London **Salary**: £13.00- £14.00 per Hour **Contract**: Long Term Contract **Type**: Part Time **Reference**: VBM/WPA_1711018238 **Posted**: March 21, 2024 Workplace Assistant Workplace Experience Co-ordinator provides overall facilities & reception support to all services and provisions in their location. Responsible for the...


  • London, United Kingdom Hays Construction and Property Full time

    Your new company Our client are a leading investment and asset management firm operating on a global scale. They operate out of an impressive corporate office in central London, and are hiring a Workplace/Facilities Services Assistant to join their high-performing workplace services team on a permanent basis. Your new role As Workplace/Facilities Services...


  • London, United Kingdom Hays Construction and Property Full time

    Your new company Our client are a leading investment and asset management firm operating on a global scale. They operate out of an impressive corporate office in central London, and are hiring a Workplace/Facilities Services Assistant to join their high-performing workplace services team on a permanent basis.Your new role As Workplace/Facilities Services...


  • London, United Kingdom Hays Construction and Property Full time

    Your new company Our client are a leading investment and asset management firm operating on a global scale. They operate out of an impressive corporate office in central London, and are hiring a Workplace/Facilities Services Assistant to join their high-performing workplace services team on a permanent basis.Your new role As Workplace/Facilities Services...

  • Workplace Assistant

    4 weeks ago


    London, United Kingdom HAYS Full time

    Job Description Workplace Assistant Needed! | 1 work temp cover Your new company Your new company is an American commercial real estate services and investment firm. This company specialises in services, insights and data that span every dimension of the needs of their clients. They strive to create solutions for clients of every size, in every sector and...

  • Workplace Assistant

    4 weeks ago


    London, United Kingdom HAYS Full time €12

    Job Description Workplace Assistant Needed! | 1 work temp cover Your new company Your new company is an American commercial real estate services and investment firm. This company specialises in services, insights and data that span every dimension of the needs of their clients. They strive to create solutions for clients of every size, in every sector and...

  • Workplace Assistant-

    2 weeks ago


    London, United Kingdom DWF LLP Full time

    **About us**: **Workplace Assistant** **Office Assistant (Workplace Assistant) - London - Permanent (40 hrs a week)** We are looking to attract an Office Assistant (Workplace Assistant) to join DWF, an award-winning global legal business. **About the role**: This role is extremely varied and involves a mixture of client support activities, incorporating...


  • London, United Kingdom DWF LLP Full time

    **About us**: **Workplace Assistant** **Office Assistant (Workplace Assistant) - London - Permanent (40 hrs a week)** We are looking to attract an Office Assistant (Workplace Assistant) to join DWF, an award-winning global legal business. **About the role**: This role is extremely varied and involves a mixture of client support activities, incorporating...

  • Workplace Assistant

    2 months ago


    London, United Kingdom CBRE Full time

    Provide an exceptional Customer Service experience to site residents and their guests, acting as a single point of contact for all enquiries they may have Ensure guests are addressed & served courteously and their needs are anticipated at all times. Exceeding expectations should be a regular daily occurrence Provide cover for annual leave in hospitality and...


  • London, United Kingdom Livv Workplace Full time

    ISS, Livv Workplace provide workplace and administration services to prestigious clients across London. We are seeking a Float Administration Assistant based at a global financial services business based in the heart of the West End. In this position you will act as an ambassador for both our client & ISSLivv Workplace. You will be supporting a diverse...