HR and Payroll Administrator

3 weeks ago

Bridgend, United Kingdom G4S Full time

Location: BRIDGEND

**Salary**: £12,408.24
Posted: 30 Aug 2023
Closes: 13 Sep 2023

**Job Type**: Part Time and Fixed Term
Business Unit: UK Central Government Services
Region / Division: UK & Ireland
Reference: 14408

**Role Responsibility**:
**HR and Payroll Administrator (Fixed Term Contract)**

**G4S Care and Rehabilitation Services**

**HMP Parc, Bridgend, CF35 6AP**

**Salary £12,408.24 per annum**

**Temporary, Part Time, 20 hours per week (6 months FTC)**

**Benefits: Company Pension, free on-site parking, on-site canteen, local Gym** **discounts, ongoing training and development and access to High Street Shop discounts.**

Within Care and Rehabilitation Services, the philosophy of our prisons is to rehabilitate offenders and equip them to re-integrate into mainstream society on release. We seek to normalise prison conditions as far as possible to reflect life in the outside community. Our aim is to create an environment in which staff and prisoners feel safe and causes of prison stress are minimised. Central to our philosophy is the relationship between staff and prisoners. Our training and operational practices emphasise the need to treat prisoners with dignity and respect and G4S staff build positive and supportive relationships with the prisoners in their care. HMP & YOI Parc accommodates 1038 convicted male adult prisoners and remand/ convicted young offenders and young people in a secure but modern environment.

We now have an opportunity for a HR & Payroll Administrator to join our team at HMP Parc.

**Key Responsibilities**

**Payroll**
- Responsibility for the administering of the monthly payroll system and processes for directly employed staff.
- Processing monthly payroll data load including calculating Statutory Sick Payments and Company Sick payments. Reconcile monthly Gross Cash File and processing amendments.
- Answering employee pay queries to ensure accurate payment.

**HR Administrative Responsibilities**
- Provide administrative support to assist in the smooth running of the onsite HR department
- Support other team members to ensure the efficiency of the department.
- To support HR enquiries in a professional manner, escalating as appropriate, to resolve queries or enable actions to be taken.
- Collate, produce and distribute regular and ad hoc HR data, statistics and reports so that individuals and departments receive accurate up to date information.
- Prepare standard letters and other documentation as required, to ensure department needs are met.
- Create and maintain accurate electronic filing systems so that information can be readily accessed.
- Undertake minutes of meetings such as investigations, sickness disciplinaries, grievances and welfare support meetings etc, to support members of the HR Team and managers carrying out such meetings.
- Managing the HR mailbox responding in a timely manner to various types of enquiries and requests from employees and external parties.
- Deal effectively with incoming and outgoing mail ensuring it is opened, date stamped and issued to appropriate team members.
- Organise and co-ordinate meetings, diaries, and events ensuring individual and departmental objectives are met.
- Communicate effectively, both verbal and written, with all internal and external stakeholders, in line with company policies and procedures.
- Create and maintain personnel records, ensuring records are accurate and current.
- Develop and maintain effective systems of work, ensuring that all correspondence and documentation is dealt with in a professional manner.
- Order office stationery supplies as requested so that appropriate stock levels are maintained and supplies are available as required.

**Vetting Contact Point (VCP) Responsibilities**
- As a trained Vetting Contact Point (VCP) undertake Security Vetting interviews for newly appointed staff, subcontractors and renewals, supplying and clarifying information and advising as necessary to ensure that the security screening process complies with both National Offender Management Services and Company standards.
- Liaise with HMPPS and G4S Screening Teams and/or the Home Office to ensure vetting and screening are finalised in a timely manner and any screening that is not reaching target is dealt with in a timely manner.
- Maintain full records of vetting activities and decisions made to ensure that decisions are transparent and open to audit and review.
- Act as a first point of contact for all vetting and screening matters in order to provide advice and guidance and to support colleagues in the gathering and interpretation of data.
- Liaise with managers in tracking any employees who are not adhering to the process in a timely manner.
- Provide any data or statistics as requested by the HR Team regarding vetting and screening statistics.
- Assist in the promotion of creating a positive Health & Safety culture across the site leading by example, this includes reporting accidents and near misses in a timely mann

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