HR Coordinator

4 weeks ago

Luton, United Kingdom Menzies Aviation Full time

**Overview**

People. Passion. Pride. This is what has driven our teams since 1833.

Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at 200 locations in over 37 countries, across six continents. But at the heart of our business is our people. If you are seeking a role with opportunities to learn and develop, this could be the beginning of an exciting journey.

**Role Overview**:
To provide HR support to employees, Operational Managers and the HR Team and deliver an outstanding HR service. To support effective communication and engagement with employees and to work as an HR generalist providing a rounded HR administration service to our business.

**Main duties and accountabilities**:
Main accountabilities include:

- To provide HR administration support to LTN Ground Handling team, ensuring that all HR SOP's and policies and procedures are consistently implemented across LTN.
- Support the HR team to deliver an outstanding HR service.
- Ensure all HR files and HR training records are maintained and updated as required.
- Ensure that all changes to personal details, job roles, remuneration or benefits are actioned in accordance with the prevailing policies and procedures, including issue of letters and contracts of employment.
- Build constructive relationships with internal and external customers and colleagues across the HR team.

**Recruitment and Onboarding**
- Responsible for the end-to-end approval and advertising process for all roles and provide support to hiring managers on the creation of job descriptions.
- Provide reports and data through the recruitment system on all elements of the recruitment process.
- Ensure all paperwork is completed for new starts and ensure they are set up appropriately in all HR systems. Organise and maintain personnel files, ensuring compliance with GDPR and 8 Pillar requirements.
- Track probationary reviews and ensure management teams are informed when reviews are due to be completed.
- Provide support to line managers for induction of new starters, with particular emphasis on ensuring that all new starters are made aware of key corporate HR policies, procedures, company benefits and how these are implemented locally (eg absence reporting procedures etc.)

**Attendance Management**
- Assist the South HR team in absence management for LTN, ensuring all required documentation is maintained and absence management paperwork is completed.
- Track attendance in LTN, provide prompts to local management to ensure that Return to Work Interviews are carried out and recorded.
- Prompt local management to ensure that formal absence reviews are conducted and documented in accordance with the absence management policy.
- Assist local administration and management to administer family leave (including tracking maternity and paternity leave), flexible working requests and any other attendance management issues.

**Termination of Employment**
- Provide support for exit process of leavers, coordinating exit interviews (ensuring reasons for leaving are accurately recorded and any issues flagged to management and the South HR Team) and equipment support
- Assist local administration to ensure that all final payments are made in accordance with statutory and contractual obligations.
- Ensure that leavers are removed from all HR systems and records are archived in accordance with the prevailing data retention policy.
- Respond to external reference requests for past/current employees in accordance with company policy.

**Employee Relations**
- Track and record both informal and formal performance management processes and grievance process, ensuring that appropriate letters and forms and other documents are issued/used at all stages of the process. Assist management with producing outcome letters as necessary.
- Act as note take and provide HR support in disciplinaries and grievance meetings.
- Ensure all letter templates are updated and maintained in line with Company branding and current legislation.

***Reward**
- Assist the South HR Team to give advice on pay and other remuneration issues, including promotion and benefits.
- Administer employee benefits.
- Assist the South HR Team with all people recognition schemes and other engagement initiatives for the Stations, to ensure our people are engaged and valued for their contributions.

**Performance Management**
- Contribute to performance monitoring and the implementation of HR best practice measures including the annual performance review process.

***TUPE Transfers**
- Ensure that Employee Liability Information for incoming TUPE transfers is validated and incoming employees are added to Menzies systems in accordance with company policy.
- Prepare Employee Liability Information for outgoing TUPE transfers and ensure that records of outgoing employees are archived in accordance with company policy.

**Additional Duties**
- Contribute to project

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