Executive Assistant

2 weeks ago

Faversham, United Kingdom Reed Business Support Full time

I am working with a company based in Kent who are looking for an Executive Assistant (EA) to join their team to support their field based engineers as well as provide support to the HR team and Senior Management team.

The purpose of the executive assistant (EA) will be to coordinate the movement of engineers in and across Europe and the World. Ensuring all visa are applied for correctly as well as policies and documentation.

**The day to day duties of the Executive Assistant (EA) include**:

- Accurate record keeping for staff members including payroll, employment, compliance and travel documentation
- Ensuring team members complete Visa related forms and documentation requirements accurately and in a timely manner and assisting with the administration of these where necessary
- Proactive recording and monitoring of expiry dates (visas, passports, etc)
- Researching and investigating mobility topics/matters at the direction of senior management and presenting findings, finding new ways to ensure smoother processes etc
- Dealing with confidential information relating to personal data and strategy decisions
- Liaising with third parties including embassies and external advisors on behalf of senior management.

**Skills & Experience required for the Executive Assistant (EA) include**:

- Previous experience within a fast paced environment dipping in and out various duties to suit business needs
- Previous experience dealing with confidential information/ data
- Excellent Excel skills - (pivot tables and formulars)
- Ability to present confidently with senior management team
- High levels of attention to detail are key

**Extra information for the Executive Assistant (EA) include**:

- Full time permanent role
- Hybrid working pattern
- Monday - Friday 9am-5pm
- £35-£45k (depending on experience)
- 22 days holiday
- Cycle to work scheme
- Eyecare scheme
- Birthday off
- Christmas and summer parties

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