Office Administrator
6 months ago
**Job Reference**: PH/AD/LON/MAR24
**Salary**:Competitive, dependent on level of experience
**Working Hours**:Full-time (37.5 hours/week) though applicants for 0.8 FTE (4 days/week) will be considered.
**Contract Type**: Permanent
**Location**:Pharos Architectural Controls office, London, W4. (The post holder may be required to work at other locations, at the discretion of their line manager) This role offers flexibility to work from home on occasion when necessary.
Pharos Architectural Controls is seeking a highly organized and detail-oriented office administrator to join our team. The Administrator role is central to the smooth running of our operations, taking responsibility for a wide range of duties that ensure efficiency and productivity within our company.
Applicants must have the right to work in the UK Pharos is not able to provide sponsorship.
**About Us**
Pharos Architectural Controls is an award-winning British manufacturer of dynamic lighting control solutions for the architectural and themed entertainment industries. Our products are highly flexible, versatile and powerful, and trusted to run day and night illuminating iconic installations around the world from international landmarks and historic architecture to theme parks, airports, stadiums, bridges, shopping malls, art installations, and more.
Pharos strives to keep in step with the ever-changing lighting industry and adapt to the needs of our customers and their projects; our business is expanding and evolving with opportunities in new markets and new technologies in lighting. The Pharos brand is known for its high-quality lighting control, flexible integration and responsive technical support. The Pharos team are passionate about providing customers and projects with just the right control system to meet (and often exceed) their needs.
**Job Summary**
The Pharos team is lean and highly motivated, and everyone is used to rolling their sleeves up to get things done. However, as we grow, the time we have available to organise ourselves and process our administrative tasks is decreasing the time has come to get some help. The Administrator will support the operation of all teams in the business sales, support, operations, marketing, product management and R&D. Youll need to be flexible and prepared to turn your hand to a multitude of tasks but this will ensure the role is interesting and varied.
We offer a very friendly, flexible and supportive working environment.
**Key Responsibilities**
- Scheduling internal and client meetings by coordinating team members calendars, booking rooms, etc.
- Taking comprehensive minutes during key meetings, and assisting in the creation of agendas for follow up meetings.
- Filing pertinent documents for meetings and projects.
- Handling all purchase order (PO) work for non-inventory items, including raising and receiving POs, managing invoices, and interfacing with the accounts team.
- Assisting with travel arrangements for the team, including liaising with travel agents.
- Filing expense reports for all employees.
- Managing customer demo products, including arranging shipping and chasing returns of products on loan to customers.
- Assisting with the administration of product returns & repairs (RMAs), supporting the technical team, managing paperwork, coordinating with the manufacturing team, and arranging return shipping.
- Collaborating with the operations team for non-inventory shipments, including swag and tradeshow-related logistics.
- Administrating the Pharos customer training programme, with tasks including booking sessions, handling payments, distributing prerequisite materials and organising catering.
- Conducting basic updates to the website, such as posting news stories.
- Administering swag in the office, including distributing items to staff, preparing swag for training & tradeshows, and maintaining stock levels.
- Creating and distributing our monthly social media report, with an emphasis on looking at how parts of this can be automated.
- Administrating the generation and distribution of Pharos Cloud vouchers.
- Acting as the first point of call for all deliveries in the London office.
- Overseeing the Pharos Employee Forum administration, including arranging meetings, organizing nominations and elections, and taking minutes.
- Other tasks as reasonably required by your colleagues.
**Essential Skills and Qualifications**
- Previous experience in a similar role.
- Excellent attention to detail and organizational skills.
- Excellent communication skills in both written and verbal English.
- Experience with ERP or business accounting software.
- Proficiency with IT (Windows, Office).
- Ability to manage multiple tasks and to prioritize effectively.
- Good problem-solving abilities and initiative.
- A positive and proactive approach under all circumstances.
**Desirable Extras**
- Experience with WordPress.
- Experience with Mailchimp.
- An interest in lighting control in installations
-
Office Administrator
3 days ago
London, Greater London, United Kingdom Office Angels Full timeJob Title: Office AdministratorWe are seeking an organized and detail-oriented individual to join our team as an Office Administrator. This role involves maintaining efficient administrative operations and providing exceptional support to ensure the smooth running of the office.Main Responsibilities:Manage office documentation, including filing, scanning,...
-
Office Administrator
4 days ago
London, Greater London, United Kingdom Office Angels Full timeJob Title:Office AdministratorAbout the Role:We are seeking a proactive and highly organized Administrator to join our team on a temporary basis. The ideal candidate will have strong computer literacy, including proficiency in Word, Excel, PowerPoint, and Outlook.Responsibilities:Perform various administrative tasks for the office, ensuring efficiency and...
-
Office Administrator
4 weeks ago
London, Greater London, United Kingdom Office Angels Full timeJob Overview:We are seeking a highly organised and motivated individual to join our team as an Office Administrator. The successful candidate will be responsible for providing administrative support to our busy office.Key Responsibilities:Answering incoming calls on a small switchboardGreeting clients and announcing them to the appropriate personPreparing...
-
Administrative Support Officer
1 day ago
London, Greater London, United Kingdom Office Angels Full time**Company Overview:**Office Angels is a dynamic and forward-thinking company that seeks to provide administrative support services. Our team is dedicated to delivering exceptional results, and we're looking for a motivated Secretary to join us.**Salary & Benefits:** The estimated salary range for this position is £15-17 per hour, depending on...
-
Office Administrator Assistant
6 days ago
London, Greater London, United Kingdom Office Angels Full timeJob Title: Office Administrator Assistant**Company Overview:**We are seeking a highly organized and detail-oriented Office Administrator to join our team at Office Angels. Our client, a prestigious private office, is looking for someone who can provide exceptional support in maintaining efficient administrative operations.**Key Responsibilities:*** Manage...
-
Office Administrator
6 days ago
City of London, United Kingdom Office Angels Full timeOffice AdministratorSalary: £25-30k Full time salary (to be pro rata for initial part time hours)Hours: this role will initially be part time, 3 days a week, Wed, Thur and Friday. After around 3 months the role will go full time. All applicants must be happy with both part time and full time hoursLocation: London BridgeThis role will be full time office...
-
Office Administrator
4 weeks ago
City Of London, United Kingdom Office Angels Full timeAre you a highly organized and detail-focused individual looking for a new challenge? We're seeking an experienced Administrator to join our team at Office Angels and contribute to the success of our pharmaceutical business.The Job:Support our sales team with administrative tasks, such as data entry, order processing, and customer communication.Maintain...
-
Office Administration Coordinator
4 days ago
London, Greater London, United Kingdom Office Angels Full timeWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Office Angels. This role will be based in London, working closely with our Office Services team to ensure a seamless transition to our new office environment.">Job OverviewThe successful candidate will play a vital role in supporting employees as they...
-
Office Administrator
6 months ago
London, United Kingdom Hackett London (Office) Full time**Who we are...** AWWG is the global fashion group that integrates the brands Pepe Jeans London, Hackett, and Façonnable, and is the licensed distributor for Tommy Hilfiger and Calvin Klein in Spain and Portugal. We are looking for a **Maitenance/ Office Administrator** for our Hackett offices in London. Our **Hackett brand** has always been defined by...
-
Office Administrator
3 days ago
London, Greater London, United Kingdom Office Angels Full timeDo you want to work in a fast-paced environment where no two days are ever the same? As an Administrator with Office Angels, you will support our client's Investing in Ethnicity business line and assist with their annual awards events.The salary for this role is £25,000 - £28,000 per year, offering a competitive package for those looking to grow their...
-
Office Administrator Role
1 day ago
London, Greater London, United Kingdom Office Angels Full time**Job Title:** Part-Time Secretary Position**About Us:**Office Angels is a reputable company that specializes in providing administrative support services. We are currently looking for a highly skilled Secretary to join our team on a part-time basis.**Role Summary:**This exciting opportunity involves working as an administrative assistant, supporting our...
-
Office Administrator
6 days ago
London, Greater London, United Kingdom Elbrus Partners Office & Professional Full timeAbout Elbrus Partners Office & ProfessionalOur company is a leading provider of high-end office accommodations. We cater to discerning clients who value exceptional customer service and luxurious work environments.The ideal candidate will thrive in a fast-paced environment, building meaningful relationships with clients and delivering an elevated experience...
-
Administrative Assistant
1 month ago
London, Greater London, United Kingdom Office Angels Full timeAt our esteemed agency, Office Angels, we are seeking a highly organized and detail-oriented individual to fill the role of Office Coordinator/Manager.We strive for excellence in every aspect of our operations, and this position plays a crucial part in maintaining the smooth day-to-day functioning of our office.Job Description:We require an Administrative...
-
Office Administrator
6 months ago
London, United Kingdom Tinies London & International Office Full time**Company Description**: We are a dynamic team driven by our passion for delivering exceptional childcare services. As part of a franchise network owned by Bright Horizons, our business thrives on providing unparalleled service to nursery and private clients. Our core values of integrity, professionalism, and efficiency guide us in building lasting...
-
Office Administrator
7 months ago
London, United Kingdom The Ascott Limited UK - Corporate Office Full timeThe Ascott Limited’s_ UK Corporate Office is looking for a self-motivated, engaging and well organised Office Administrator to manage the physical environment and support the business’s management company. As a real estate investor, owner and operator, we operate six London sites and one Liverpool site, primarily Serviced Apartments and one Full-Service...
-
Executive Assistant
6 days ago
City Of London, United Kingdom Office Angels Full timeJob OverviewOffice Angels is seeking a highly skilled Executive Assistant to join our award-winning company on a temporary full-time basis.The successful candidate will provide administrative support to our team, leveraging their exceptional organizational skills and flexibility.The role involves coordinating travel, managing itineraries, and adapting to...
-
Office Administrator
7 months ago
London, United Kingdom Registered Office (UK) Ltd Full time**Job description** The London Office (Registered Office (UK) Ltd) has established itself as a leading virtual services supplier in London, Edinburgh, and Ipswich. We are one of the UK’s most trusted behind-the-scenes B2B service providers, specialising in affordable Registered Office Address, Director Service Address, Business Address, Company Formations...
-
Administrator
4 weeks ago
London, United Kingdom Office Angels Full timeAdministrator Fixed Term Contract (6-12 months with a potential to go perm)St Katherine Docks - hybrid£28-32kAre you a highly organised and detail-oriented individual with excellent communication skills? Do you enjoy working collaboratively as part of a team and thrive in a fast-paced environment? Our client, a leading organisation in the shipping and...
-
Office Coordinator
2 months ago
London, Greater London, United Kingdom Office Angels Full timeJob Title: Office CoordinatorJob Summary: We are seeking a highly organized and detail-oriented individual to fill the role of Office Coordinator. This position will be responsible for managing and maintaining various administrative tasks to ensure the smooth operation of the office.Key Responsibilities:Administrative Support: Provide administrative support...
-
Administrator - Temp
6 days ago
London, United Kingdom Office Angels Full timeJoin an exciting training provider based in Archway, London! We are currently seeking a proactive and highly organised Administrator to join our client's team on a temporary basis. With a can-do attitude and excellent multitasking abilities, you will be responsible for a variety of administrative tasks to support our client's operations. Location: Archway,...