Temporary Pa/administrator

2 weeks ago


Harrow, United Kingdom MLC Partners Full time

We are currently recruiting an experienced PA/Administrator to join an NHS hospital in North West London on a 3-6 month temporary contract. This is an excellent opportunity to work with senior management in a well-rounded administration and secretarial roleand would be excellently suited to someone looking to expand or develop on existing secretarial or senior administrative skills and move into a PA role within the NHS.

The post holder will ensure the smooth operation of the assigned ICS Management Team to include but not limited to; provide a highly effective liaison service within the division, other Trust departments and with a wide range of external bodies and individuals.Ensure the smooth running of the administrative service, handling general office management and maintenance of efficient and effective systems and processes. Provide a secretarial service to the management team to include scheduling and minuting of meetings.Analyse and prepare data and activity reports.

Responsibilities include:

- Take the lead on administrative or facilities-related projects such as office moves and play a lead role in coordinating major divisional projects.
- Responsible for ensuring projects meet objectives and proscribed deadlines.
- Book events and conferences and make necessary travel arrangements for the division or their team.
- Deal proactively with telephone calls and using judgment to determine priority and importance of the issue, including sensitive, confidential and patient related matters, and refer appropriately.
- Draft, type and prepare documents, correspondence, reports and presentations in line with the NHS and Trust criteria. This includes producing high quality, original letters.
- You will support the recruitment and appointment of individuals in the division including permanent staff, secondments or agency staff, as and when required excluding training, system set-up and induction/protocols.


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