![Roomytown](https://media.trabajo.org/img/noimg.jpg)
Accounting & Operations Administrator
2 weeks ago
**Accounting & Operations Administrator**
**Department**:Finance
**Reports** **To**: Finance & Operations Manager
**Location**:Bath, United Kingdom
**Hours**: Full time
**Salary**:£25-30K
**About Us**:
Roomytown is a thriving wholesale gift company based in Bath, UK, specialising in home accessories & gifts that help turn a house into _a home._ What started as a range of fine art giclée prints, has expanded into a highly desirable collection of home accessories, games, stationery and gifts sold in leading shops and museums across the UK and USA.
**Position Summary**:
**Duties/Responsibilities**:
**Order Processing & Customer Service**
- Enter all orders received from customers with urgency and accuracy into Shopify, Xero and internal tracking systems.
- Submit orders to UK & USA fulfilment centres daily
- Maintain awareness of inventory position on all SKUs.
- Monitor list of open sales orders to ensure prompt fulfilment as stock becomes available.
- Provide customer service to wholesale and e-commerce customers.
**Accounting & Bookkeeping Support**
- Generate invoices in Xero; charge credit cards as required
- Accurately receive and reconcile customer payments in Xero.
- Enter bills from vendors into Xero; code to correct accounts and tracking categories.
- Accurately input new customer details into Xero and perform credit checks where required.
- Ensure compliance with tax regulations and assist in the preparation of tax returns.
- Process expense reports and daily bank reconciliation of accounts.
- Manage invoice queries that occur ensuring all issues are resolved.
- Review A/R and A/P on a weekly basis. Assist with generating cashflow reports and meet regularly with the team to discuss status.
**Administrative Support**
- Organise shipment of product samples to sales representatives and retailers from office & fulfilment centres
- Organise physical catalogue mailing to customers.
- Update stock levels on e-commerce sites & B2B sites weekly; mark products out of stock and update availability dates as necessary.
- Support Finance & Operations Manager in database management, custom reporting, special projects, and other tasks as assigned.
- Provide general administrative support.
**Essential Attributes**:
- Have strong financial awareness and excellent numeracy skills with demonstrable evidence of financial administration.
- Have great interpersonal skills and be able to quickly build credible, professional relationships with customers and suppliers.
- Be able to self-manage and work independently, as well as part of a small team.
- Demonstrate efficient time management practices with the ability to prioritise workload effectively.
- Be proactive and process driven and have an excellent attention to detail.
- Be passionate about wanting to make a difference to the businesses and always willing to learn and help
- Have experience using Xero or comparable accounting software
- Be proficient in Microsoft Excel and Google-Suite Apps
**Education & Experience**:
**Hours & Pay**:
Monday to Friday: 37.5 hours per week
£25-30K
**How to Apply**:
If you believe you have the skills and experience necessary to excel in this role, please submit your CV and a cover letter detailing your relevant experience and why you are the right fit for this position to
**Deadline for Applications**:
31 March 2024
**Salary**: £25,000.00-£30,000.00 per year
**Benefits**:
- Company pension
- Employee discount
- Flexitime
- Work from home
Schedule:
- Monday to Friday
Work Location: In person
Application deadline: 31/03/2024
Reference ID: RT_Accounting_Operations_Administrator
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