Finance and Administrative Officer, Churchfields

3 weeks ago

Beckenham, United Kingdom Quality First Education Trust Full time

**JOB DESCRIPTION AND PERSON SPECIFICATION: FINANCE AND ADMIN OFFICER**

**LOCATION**:Churchfields Primary School, Churchfields Road, Beckenham BR3 4QY

**RESPONSIBLE TO**:Headteacher and Q1E Director of Finance

**SALARY**: Scale BR6 point 18, £19,899 (full time equivalent £23,230)

**HOURS**: 36 hours a week, 41 weeks per year (term time plus two weeks in the summer holidays)

**JOB SUMMARY**: The finance and admin officer will work as part of the busy, friendly office team at Churchfields. We are looking for someone with excellent interpersonal and organisational skills, a positive attitude and plenty of enthusiasm, who can work under pressure and use their own initiative. The postholder will manage school finance and procurement functions on a day-to-day basis, and undertake a range of other administrative tasks. They will also work with finance staff across the Quality First Education (Q1E) trust, to ensure the trust’s finances are managed efficiently and effectively, in line with all trust and statutory guidance.

**MAIN DUTIES AND RESPONSIBILITIES**

**Day to day finance activities**
- Undertake routine processing of invoices and credit notes, ensuring all obtain appropriate approval and are correctly coded on Trust systems to enable accurate monitoring.
- Process routine transactions such as direct debits and all income received.
- Issue sales invoices i.e. lettings and allocate relevant income on receipt.
- Produce and submit monthly Early Years funding claim to Bromley Local Authority.
- Maintain the wraparound software system, keep it up to date and invoice parents as required.
- Chase up outstanding debts (including payments for school meals, wraparound care, clubs, trips)
- Support procurement activities to ensure value for money (e.g. receiving/tracking quotes).
- Complete monthly finance tasks such as posting credit card expenditure, monthly journals, salary journals, creditor and debtor accounts; and complete general ledger reconciliation.
- Create/process/monitor payments on online payment system, ensuring income is posted correctly.
- Ensure all administration and processing is dealt with in a prompt, timely and effective manner.
- Assist the Q1E Finance Manager and Director with budget planning, monitoring and evaluation.

**General administrative duties**
- Help to maintain accurate records and files, including using relevant IT systems.
- Support the smooth running of school meetings, training days, interviews and other events.
- Work as part of a team to develop high quality systems, structures and services.

**Production of reports and information**
- Collect and organise data and information relating to Trust/school activities
- Contribute to reports, website content and other materials
- Work collaboratively with staff across the Trust, sharing appropriate information where required.

**Additional duties as required**
- Support or take ownership of specific projects where required.
- Undertake other general tasks that the Headteacher or Director of Finance may reasonably ask.

**All staff are required to**:

- Contribute to the overall ethos, work and aims of the school and the trust
- Understand and comply with all policies and procedures
- Establish constructive relationships with other staff, and with parents/carers and visitors
- Recognise own strengths and areas of expertise and use these to advise and support others
- Attend and participate in meetings, events, INSET days and other training or development as required
- Understand how to report concerns regarding Child Protection, Safeguarding, and Health and Safety.

**Safeguarding and promoting the welfare of children is everyone’s responsibility.**

**PERSON SPECIFICATION**

**Essential qualifications, experience and knowledge**:
Is educated to at least ‘O’ / GCSE level in English and Maths

Has previous administrative/office experience

Has previous experience of working in a finance role

Has some knowledge of finance roles and procedures

Has some knowledge of the school/education sector

Is aware of schools’ duties and responsibilities in child protection and safeguarding

Is competent in using common IT packages (such as Word and Excel)

Has excellent spoken and written English

**Desirable qualifications, experience and knowledge**:
Educated to degree level

Has previous experience of working in a school

Is familiar with Capita SIMs Finance

**Essential personal qualities**

Is polite and professional

Is accurate, efficient and thorough

Is self-motivated, and proactive

Is flexible

Is able to relate well to children and adults

Is a team player, able to develop positive relationships across the school and trust

Is reflective and learns from experience

Is committed to personal and professional development

Has exemplary attendance and punctuality

Is positive and supportive of the work and aims of the Trust

Is respectful of the principles of equal opportunities

Respects and values different experienc

  • Office Administrator

    2 weeks ago

    Beckenham, Greater London, United Kingdom Excelcare Holdings Full time

    Support Office Administrator - Bromley, Kent. Up to 25kExcelcare are a privately owned care provider based in the heart of Bromley, Kent. We have an exciting opportunity for someone to join us as an Office Administrator within our Finance Team. You are not required to deal with things of a financial matter as the role is specifically to deal with general...

  • Head Office Administrator

    2 weeks ago

    Beckenham, United Kingdom Connells Group Full time

    An exciting career opportunity has arisen for an experienced office administrator to work in our South Lettings Head Office, responsible for over 140 offices, based in Beckenham, Kent for the Connells Group - the Largest Estate Agency Group in the UK. **The administrator role will require you to support the Head of Lettings South PA with administrative...

  • Head Office Administrator

    2 weeks ago

    Beckenham, United Kingdom Connells Group Full time

    An exciting career opportunity has arisen for an experienced office administrator to work in our South Lettings Head Office, responsible for over 140 offices, based in Beckenham, Kent for the Connells Group - the Largest Estate Agency Group in the UK. **The administrator role will require you to support the Head of Lettings South PA with administrative...

  • Part-time Finance Administrator

    3 weeks ago

    Beckenham, United Kingdom Recruiter-on-demand.co.uk Full time

    **Finance Administrator - Part Time** Would you like to bring your amazing financial administration skills to our fast-growing specialist controls business? This is an exciting opportunity to join our mission to make every home and business premises truly intelligent. Our technology enables buildings to work for the people in them, to save precious energy...

  • Head Office Administrator

    1 month ago

    Beckenham, United Kingdom Countrywide Full time

    Head Office Administrator An exciting career opportunity has arisen for an experienced office administrator to work in our South Lettings Head Office, responsible for over 140 offices, based in Beckenham, Kent for the Connells Group - the Largest Estate Agency Group in the UK. The administrator role will require you to support the Head of Lettings...

  • Head Office Administrator

    2 weeks ago

    Beckenham, Greater London, United Kingdom Connells Group Full time

    An exciting career opportunity has arisen for an experienced office administrator to work in our South Lettings Head Office, responsible for over 140 offices, based in Beckenham, Kent for the Connells Group - the Largest Estate Agency Group in the UK.The administrator role will require you to support the Head of Lettings South PA with administrative tasks...

  • Head Office Administrator

    3 weeks ago

    Beckenham, United Kingdom Countrywide HQ Full time

    Job DescriptionAn exciting career opportunity has arisen for an experienced office administrator to work in our South Lettings Head Office, responsible for over 140 offices, based in Beckenham, Kent for the Connells Group - the Largest Estate Agency Group in the UK. The administrator role will require you to support the Head of Lettings South PA with...

  • Administration Officer Full Time Permanent New

    2 weeks ago

    Beckenham, Greater London, United Kingdom Philosophy Education Full time

    Full -time (8.00am - 4.00pm) 35 hours a week, 44 weekcontract Must have school office experience (min 1 year) PermanentA large, well-organised Secondary School in Lewisham/Bromley is looking for an experienced School administrator to join their team ASAP to provide general office support.Job roleWorking closely with the Office Manager and the School Business...

  • Office Administrator

    2 weeks ago

    Beckenham, Greater London, United Kingdom JH Fire Protection Full time

    J&H Fire are a small business established in 1982. We are currently looking for an experienced Office Administrator.This position will play a vital role in bolstering the customer service and organisational strength of our company.Must have the ability to conduct clerical duties, including:Filing. Spreadsheets (Microsoft office expert qualification ideal)...

  • Business Administration Officer

    4 weeks ago

    Beckenham, United Kingdom Commercial Energy Solutions Ltd Full time

    Commercial Energy Solutions has an exciting opportunity for a **Business** **Administration Officer** to join the team based in Beckenham / Bromley. As an established Energy Consultants, we are looking for an organised and fast paced Business Administration Officer to support our growing sales team. You will be on a full time permanent contract, with a...

  • School Administrator

    2 weeks ago

    Beckenham, Greater London, United Kingdom Engage Education Services Full time

    School Administrator Required for a Secondary School in Bromley Administrator required for a school in Bromley At Engage Education Services, we've specialised in recruiting education staff for over a decade. We're currently looking for an enthusiastic School Administrator to work full-time at a fantastic Secondary school in Bromley. Our team has built an...

  • Office Clerk

    3 weeks ago

    Beckenham, United Kingdom Aklass Carpentry and joinery Full time

    Job Overview: We are seeking a detail-oriented and organized Office Clerk to join our team. As an Office Clerk, you will be responsible for performing various administrative and clerical tasks to support the smooth operation of our office. This is a full-time position with regular office hours. **Responsibilities**: - Perform general clerical duties,...

  • Office Administrator

    2 weeks ago

    Beckenham, Greater London, United Kingdom Harris Federation Full time

    SummaryWe are looking for a dedicated and detail-orientated individual to join us as an Administrative Assistant and Attendance Officer. Providing general administrative, admissions, attendance and financial support to the school, you will either have experience in an administrative role or be looking to take your first step in an administrative support role...

  • Administrative Assistant, Medicines Finance

    2 weeks ago

    Beckenham, Greater London, United Kingdom King's College Hospital NHS Foundation Trust Full time

    Job summary The post holder will assist in the coordination of the day-to-day activities within the pharmacy Medicines Finance Team (MFT). They will ensure that the administrative duties relating to medicines delivered by Homecare are carried out in accordance with Trust and departmental policies and procedures. The post holder is responsible for...

  • Office Administrator

    2 weeks ago

    Beckenham, Greater London, United Kingdom GPM London LTD Full time

    Amazing job opportunity within our Electrical company based in Bromley. Here at GPM London LTD we are offering the position of office administrator to join our busy team. This is a great opportunity for someone who is enthusiastic and is willing to succeed in a busy office environment.Responsibilities include; Resourcing and allocating operatives to projects...

  • Office Administrator

    2 weeks ago

    Beckenham, Greater London, United Kingdom G2 Legal Limited Full time

    Highly regarded and well established firm is based in Bromley. This firm is looking to recruit an office Admin who is is able to assist in file opening and closing, admin, drafting documents, client contact, and general secretarial/admin work.Due to the firms' high calibre client base, seasoned telephone skills are essential. Some of the benefits that this...

  • Office Administrator

    2 weeks ago

    Beckenham, Greater London, United Kingdom GPM London LTD Full time

    Amazing job opportunity within our Electrical company based in Bromley. Here at GPM London LTD we are offering the position of office administrator to join our busy team. This is a great opportunity for someone who is enthusiastic and is willing to succeed in a busy office environment.Responsibilities include; Resourcing and allocating operatives to...

  • School Administrator

    2 weeks ago

    Beckenham, Greater London, United Kingdom Engage Education Services Full time

    School Administrator Required for a Primary School in Bromley Administrator required for a school in BromleyAt Engage Education Services, we've specialised in recruiting education staff for over a decade. We're currently looking for an enthusiastic Full-Time School Administrator to work full-time at a fantastic Primary school in Bromley.Our team has built an...

  • Compliance Officer

    2 weeks ago

    Beckenham, Greater London, United Kingdom Evergreen Finance London Limited Full time

    Evergreen Finance London Limited have been developing speciality financial vehicles in the UK since 2014. As a data and AI-driven company, we utilise the most advanced and innovative technology to facilitate the highest practices of consumer lending. Our Award winning brand, offers short term, direct lender loans from £200 - £1,500 for up to six months,...

  • Trade Finance Support

    2 weeks ago

    Beckenham, Greater London, United Kingdom Adecco Full time

    Trade Finance Support6 MonthsBromley - Full Time in Office£250 - £280 a day, Inside IR35My high-profile banking client is looking for a Trade Finance Specialist to work on the Trade Finance Team in Bromley. You will be responsible and accountable for engaging with a wide range of audiences, both within the organisation and externally with a top tier Client...