Wheelchair Procurement Administration Officer
3 months ago
Setting up and maintaining comprehensive, confidential records and filing systems, ensuring that all records are kept up-to-date and filing is carried out in a timely manner Opening, date-stamping, sorting and distributing incoming mail, relating it to previous correspondence as appropriate and ensuring that outgoing post is sent in a timely manner. Researching appropriate websites, downloading and circulating documents, as requested. Identify and report areas within working processes and procedures that could improve service delivery. Assist Managers in the HR and recruitment process for new starters and prepare relevant paperwork for Managers to authorise changes to current staffs circumstances.
Be point of contact for staff to provide information on Trusts processes, i.e. HR, Mileage claims and answer general enquiries to assist staff, especially new starters. 2 To maintain schedules and diaries, organise and service meetings and clinics, which may involve travel to and from other venues. This will include resolving appointment conflicts, ensuring notes are ready for clinics, issuing meeting invitations, formulating agendas, distributing papers, making room bookings, arranging meeting room layout, equipment, hospitality, greeting visitors and taking formal minutes or notes of meetings.
3 To undertake receptionist/telephonist duties, receiving and processing telephone calls, including referrals, which may be urgent, liaising with health professionals to correctly process referrals. 4 To communicate with patients and clients at an appropriate level providing clear information and guidance and dealing with patients fears and lack of understanding, exercising tact and judgement in dealing with and resolving routine enquiries, taking accurate messages and ensuring these are passed to the relevant person in a timely manner. 5 To be responsible for the efficient use of office equipment and supplies, monitoring and maintaining stock levels, requisitioning/authorising and receipting goods and services on the NHS procurement system, PowerGate and carrying out research into goods and services as directed. 6 Inputting onto various databases and systems, e.g.
SystmOne, Equip and designated spreadsheets, within the required timescales and deadlines. 7 To report maintenance, cleaning, health and safety and other site issues in line with current procedures keeping the line manager/site manager informed at all times. 8 To implement policies for own work area and propose changes, as necessary. To monitor and report sickness absence and annual leave.
9 To provide training and support to colleagues including new starters, temporary staff and apprentices when required as directed by the Wheelchair Site Supervisor and/or the Admin Team Leader 10 To be committed to working within a changing environment, responding positively to new demands and changes. To be an active team member recognising potential problems, escalating these and any constructive ideas for improvement on to the Wheelchair Site Supervisor and/or the Admin Team Leader. 11 To receive controlled items including (but not exclusively), prescription pads and drugs, in accordance with Trust Protocol Guidelines, ensuring secure storage and distribution to the relevant disciplines. 12 Provide cover in other departments, including Reception, during periods of absence, as directed by the Wheelchair Site Supervisor and/or Admin Team Leader.
This may require travelling to other sites. 13 It is the post holders responsibility to ensure that they have undertaken all mandatory training, in line with Trust policies and procedures. 14 To communicate with external organisations to ensure the appropriate equipment is purchased and delivered 15 Work with the Administrative Team Lead to ensure that the procurement processes are in place to support the delivery of the 18-week referral to treatment pathway 16 Work with the Head of Service to explore cost efficiencies within the procurement process
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Wheelchair Procurement Administration Officer
5 months ago
Hellesdon, United Kingdom Norfolk Community Health and Care NHS Trust Full timeYou will provide comprehensive and pro-active administrative support to the Wheelchair Service by monitoring the procurement process of the Wheelchair equipment. Ensuring that all administrative processes and tasks are undertaken efficiently, effectively and to a high standard, contributing to the smooth running of the Wheelchair Service. You will monitor...
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Wheelchair Procurement Administration Officer
3 months ago
Hellesdon, United Kingdom Norfolk Community Health and Care NHS Trust Full timeNorfolk Community Health and Care NHS Trust are pleased to offer two part-time roles within Wheelchair Services: - 0.4 WTE / 15 hours per week - 0.6 WTE / 22.5 hours per week You will provide comprehensive and pro-active administrative support to the Wheelchair Service by monitoring the procurement process of the Wheelchair equipment. Ensuring that all...
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Wheelchair Procurement Administration Officer
3 months ago
Hellesdon, United Kingdom Norfolk Community Health and Care NHS Trust Full timeYou will provide comprehensive and pro-active administrative support to the Wheelchair Service by monitoring the procurement process of the Wheelchair equipment. Ensuring that all administrative processes and tasks are undertaken efficiently, effectively and to a high standard, contributing to the smooth running of the Wheelchair Service. You will monitor...
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Financial Administrator
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