Wheelchair Procurement Administration Officer

19 hours ago

Hellesdon, United Kingdom Norfolk Community Health and Care NHS Trust Full time

Setting up and maintaining comprehensive, confidential records and filing systems, ensuring that all records are kept up-to-date and filing is carried out in a timely manner Opening, date-stamping, sorting and distributing incoming mail, relating it to previous correspondence as appropriate and ensuring that outgoing post is sent in a timely manner. Researching appropriate websites, downloading and circulating documents, as requested. Identify and report areas within working processes and procedures that could improve service delivery. Assist Managers in the HR and recruitment process for new starters and prepare relevant paperwork for Managers to authorise changes to current staffs circumstances.

Be point of contact for staff to provide information on Trusts processes, i.e. HR, Mileage claims and answer general enquiries to assist staff, especially new starters. 2 To maintain schedules and diaries, organise and service meetings and clinics, which may involve travel to and from other venues. This will include resolving appointment conflicts, ensuring notes are ready for clinics, issuing meeting invitations, formulating agendas, distributing papers, making room bookings, arranging meeting room layout, equipment, hospitality, greeting visitors and taking formal minutes or notes of meetings.

3 To undertake receptionist/telephonist duties, receiving and processing telephone calls, including referrals, which may be urgent, liaising with health professionals to correctly process referrals. 4 To communicate with patients and clients at an appropriate level providing clear information and guidance and dealing with patients fears and lack of understanding, exercising tact and judgement in dealing with and resolving routine enquiries, taking accurate messages and ensuring these are passed to the relevant person in a timely manner. 5 To be responsible for the efficient use of office equipment and supplies, monitoring and maintaining stock levels, requisitioning/authorising and receipting goods and services on the NHS procurement system, PowerGate and carrying out research into goods and services as directed. 6 Inputting onto various databases and systems, e.g.

SystmOne, Equip and designated spreadsheets, within the required timescales and deadlines. 7 To report maintenance, cleaning, health and safety and other site issues in line with current procedures keeping the line manager/site manager informed at all times. 8 To implement policies for own work area and propose changes, as necessary. To monitor and report sickness absence and annual leave.

9 To provide training and support to colleagues including new starters, temporary staff and apprentices when required as directed by the Wheelchair Site Supervisor and/or the Admin Team Leader 10 To be committed to working within a changing environment, responding positively to new demands and changes. To be an active team member recognising potential problems, escalating these and any constructive ideas for improvement on to the Wheelchair Site Supervisor and/or the Admin Team Leader. 11 To receive controlled items including (but not exclusively), prescription pads and drugs, in accordance with Trust Protocol Guidelines, ensuring secure storage and distribution to the relevant disciplines. 12 Provide cover in other departments, including Reception, during periods of absence, as directed by the Wheelchair Site Supervisor and/or Admin Team Leader.

This may require travelling to other sites. 13 It is the post holders responsibility to ensure that they have undertaken all mandatory training, in line with Trust policies and procedures. 14 To communicate with external organisations to ensure the appropriate equipment is purchased and delivered 15 Work with the Administrative Team Lead to ensure that the procurement processes are in place to support the delivery of the 18-week referral to treatment pathway 16 Work with the Head of Service to explore cost efficiencies within the procurement process

  • Administrator

    6 days ago

    Hellesdon, United Kingdom Grafton Recruitment Full time

    Job Title: Fleet Administrator Location: Hellesdon, Norwich (NR6) Hourly Pay Rate: £10.28 Hours: 37.5 per week Length of the contract: Temporary to Permanent (12 weeks probation) Grafton Recruitment are now seeking to appoint an experienced Administrator to provide administration services to the Fleet Administration & Compliance (FAC) Manager by...

  • Sales Administrator

    4 days ago

    Hellesdon, United Kingdom Amber Home Improvements Full time

    We are seeking a highly efficient and hardworking Sales Administrator to join our team. The Sales Administrator will be responsible for supporting the sales team, maintaining customer relationships, and performing IT-enabled administrative tasks. Key Responsibilities: - Assisting sales representatives with tasks such as order processing, quote preparation,...

  • Travel Administrator

    2 months ago

    Hellesdon, United Kingdom CV-Library Full time

    Unique boutique travel company specialising in sporting pursuits are seeking an organised and experienced travel administrator to join their established friendly team. This is a fantastic opportunity and very rare! In the lovely location of Norwich centre, this is a fully office based role with great hours Monday - Friday and no weekend or bank holidays!...

  • Fleet and Workshop Administrator

    6 days ago

    Hellesdon, United Kingdom Your World Healthcare Full time

    **Fleet and Workshop Administrator** **Location**: Norwich **Job Type**: Temporary **Duration of booking**: This is expected to for 3 months and likely to be longer **Proposed start date**: ASAP **Sector**: Healthcare **Base**:Hospital **Band**: 3 **Pay Rates**: £10.10 PAYE inclusive of holiday per hour or £11.00 Umbrella per hour **Working Days...

  • Sales and Customer Relations Administrator

    1 month ago

    Hellesdon, United Kingdom Atkinson Moss Full time

    The Sales and Customer Relations Administrator will be essential in providing administrative support to the sales team while working closely with the operations department. This role balances customer service and operational efficiency by managing customer inquiries, addressing issues, and coordinating fault resolution. The ideal candidate will be...

  • Sales and Customer Relations Administrator

    1 month ago

    Hellesdon, United Kingdom CV-Library Full time

    The Sales and Customer Relations Administrator will be essential in providing administrative support to the sales team while working closely with the operations department. This role balances customer service and operational efficiency by managing customer inquiries, addressing issues, and coordinating fault resolution. The ideal candidate will be...

  • Sales and Customer Relations Administrator

    7 days ago

    Hellesdon, United Kingdom Atkinson Moss Full time

    The Sales and Customer Relations Administrator will be essential in providing administrative support to the sales team while working closely with the operations department. This role balances customer service and operational efficiency by managing customer inquiries, addressing issues, and coordinating fault resolution. The ideal candidate will be...

  • Employee Relations Officer

    7 days ago

    Hellesdon, United Kingdom Norfolk and Suffolk NHS Foundation Trust Full time

    Employee Relations Officer - 22.5 hours Are you looking to further develop your career within Human Resources and have excellent communication and organisational skills, and the ability to manage your own workload? If yes, then this may be the role for you! We are seeking to appoint an enthusiastic and motivated individual who can join our busy Employee...

  • Asset & Configuration Administrator

    7 months ago

    Hellesdon, United Kingdom NHS Professionals Full time

    **Job Title**:Asset & Configuration Administrator **Trust Location**:Norfolk and Suffolk NHS Foundation Trust Would you like to be a part of a team that works well together, always there to help each other? If you answered yes, then Norfolk and Suffolk NHS Foundation Trust is the place for you. **About the Trust** We provide mental health and learning...

  • Digital Communications Officer

    4 days ago

    Hellesdon, United Kingdom Your World Healthcare Full time

    **Digital Communications Officer** **Location**: Norwich **Job Type**: Temporary **Duration of booking**: Expected to last 12 months likely longer **Proposed start date**: ASAP **Sector**: Healthcare **Base**:Office **Band**: 5 **Pay Rates**: PAYE Inc of Holiday: 13.00 Umbrella: £14.00 **Working Days and Hours**:Monday to Friday 9am to...

  • Payroll Administrator

    2 months ago

    Hellesdon, United Kingdom CV-Library Full time

    We have a fantastic opportunity to join an expanding, Established Accountancy Firm based in West Norwich. An exciting opportunity to join a busy, friendly team based is beautiful offices with stunning countryside views. The Suitable candidate may be qualified, alternatively, commercially experienced to a good standard and been working in a similar role. You...

  • Nhs IT Service Desk Technical Assistant

    1 week ago

    Hellesdon, United Kingdom Your World Healthcare Full time

    **IT Service Desk Technical Assistant** **Location**: Norwich **Job Type**: Temporary **Duration of booking**: Expected to last 3 months likely longer **Proposed start date**: ASAP **Sector**: Healthcare **Base**:Hospital **Band**: 3 **Pay Rates**: £10.81 Paye inclusive of holiday per hour £11.40 Umbrella rate per hour **Working Days and...

  • Trainee Financial Advisor

    4 weeks ago

    Hellesdon, United Kingdom CV-Library Full time

    Are you looking to kickstart your career in finance with our client's Trainee Financial Advisor Programme? This role offers a structured pathway to becoming a successful independent financial adviser. Starting as a support administrator, you’ll gain hands-on experience while building essential knowledge in financial products, investment...

  • Workshop Controller

    5 days ago

    Hellesdon, United Kingdom CV-Library Full time

    Vacancy: Workshop Controller (Semi productive) Location: Norwich Salary: £34,000 - £37,000 basic, £42,000 OTE (Uncapped) Hours: Monday to Friday 8:00am - 5:30pm, 1 in 3/4 Saturday mornings This is an exciting challenge for an experienced workshop controller who can confidently demonstrate their suitability for the role. You will possess...

  • Deputy Clerk

    7 months ago

    Hellesdon, United Kingdom Hellesdon Parish Council Full time

    Deputy Clerk **Contracted Hours**: 37 per week **Accountable to**: Clerk to the Council **Overall Responsibilities** The Deputy Clerk will carry out a range of duties related to all activities and functions of the Council at the direction and under the supervision of the Clerk to the Council. To support the Clerk to the Council in the preparation of...

  • Parts Advisor

    3 weeks ago

    Hellesdon, United Kingdom The Recruitment Solution Full time

    The Recruitment Solution (TRS) have an excellent opportunity for a Parts Advisor to join this well respected and dynamic dealer group. This role is based in the Norfolk area and available now. This is a well established dealership and you will be working with 3 excellent franchises, a great opportunity to make your mark and grow within the industry. Why...

  • Parts Advisor

    7 days ago

    Hellesdon, United Kingdom The Recruitment Solution Full time

    The Recruitment Solution (TRS) have an excellent opportunity for a Parts Advisor to join this well respected and dynamic dealer group. This role is based in the Norfolk area and available now. This is a well established dealership and you will be working with 3 excellent franchises, a great opportunity to make your mark and grow within the industry. Why...

  • Parts Advisor

    3 months ago

    Hellesdon, United Kingdom CV-Library Full time

    The Recruitment Solution (TRS) have an excellent opportunity for a Parts Advisor to join this well respected and dynamic dealer group. This role is based in the Norfolk area and available now. This is a well established dealership and you will be working with 3 excellent franchises, a great opportunity to make your mark and grow within the industry. Why...