Administrator

3 days ago


Hellesdon, United Kingdom Grafton Recruitment Full time

Job Title: Fleet Administrator

Location: Hellesdon, Norwich (NR6)

Hourly Pay Rate: £10.28

Hours: 37.5 per week

Length of the contract: Temporary to Permanent (12 weeks probation)

Grafton Recruitment are now seeking to appoint an experienced Administrator to provide administration services to the Fleet Administration & Compliance (FAC) Manager by carrying out administrative functions within the Fleet Department. The role of the postholder(s) is to ensure that all administration functions are carried out in timely manner to reduce delay. To produce accurate invoices as required by the both internal and external customers of the Trust to support prompt payment of invoices for the department.Working with administrative colleagues to provide flexible and inter-operable support across the range of fleet duties.

**Duties**
- To be the first point of contact for both internal and external customers.
- To keep customers aware of completion dates and of any changes that may occur to these dates and times.
- To raise, as required, job cards (hardcopy or electronically) for trust vehicle technicians to work from on the Fleet Management System(s), ensuring no duplicate jobs are being undertaken, also to capture all recalls and defects and collated these taskson to the relevant vehicle jobs.
- On completion of job cards to check that any, and all, fitted vehicle parts have been allocated to the job and any parts ordered from external parts suppliers have been allocated to the job card.
- To ensure invoices are produced accurately for both internal and external customers. These invoices are to be completed in a timely fashion to ensure prompt payment.
- Where warranty work has been undertaken, to support the production of warranty claim invoices for the Trust to re-charge to vehicle / body manufacturers.

**Qualifications**
- GCSEs in Maths & English
- NVQ Level 3 Business Administration, or equivalent experience

**Knowledge & Experience**
- Experience using Microsoft Office, especially Word, Excel, Access and Outlook
- Experience of working in a busy office environment
- Ability to create, maintain and develop accurate spreadsheets and other records relevant to the role
- Excellent communication skills, both verbal and written and ability to deal with all levels of internal and external staff
- Good level of numeracy
- Ability to accurately maintain records and filing systems
- Ability to manage own workload and conflicting priorities
- Basic knowledge of relevant legislation e.g. Mental Health Act, Data Protection Act, Mental Capacity Act

Hiring Contact: Lauren McNeal

Agency: Grafton Recruitment


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