Assistant Exams Officer

2 months ago

Manchester, United Kingdom Manchester Grammar School Full time

**ASSISTANT EXAMS OFFICER at The Manchester**
**Grammar School
**Information Pack

Closing date: 09:00 on Monday 11 March 2024

**Assistant Exams Officer at the Manchester Grammar School
**The role**

We are seeking to appoint a talented, energetic and committed individual to work in our

Academic Administration team, performing a wide variety of administrative tasks. These will

include specific responsibility for administrative tasks pertaining to examinations; the person

appointed will work closely with the Examinations Officer to ensure that all pupils sit exams

in accordance with exam board and school requirements. The post holder will also work with

the School’s management information system (ISAMS) to provide administrative, ISAMS
- based support to the school. Training will be provided. An ability to work with Excel is

skills; an ability to work flexibly and as a team player is essential. The role involves contact

with school staff, parents, and pupils.

**The School**

The Manchester Grammar School is a large independent day school for boys aged from 7 to

18 years. There are over 1640 pupils and approximately 280 staff, both teaching and non
- teaching. It is one of the leading academic schools in the country. Our admissions policy aims

to be needs-blind and we have substantial bursary support to enable the school to be a diverse

community of talented individuals from all backgrounds.

**Job description**

The Assistant Examinations Officer reports to:

- The School Examinations Officer (who line manages this post)
- The Deputy Head (Academic)
- The Bursar

**Liaison/ communication with**:

- Teaching staff
- Administrative staff
- Parents and pupils
- Other school staff

**Key Tasks include**:

- Deputise for the Examinations Officer when necessary ( with appropriate support)
- To assist with all aspects of public and internal exams
- To assist with cover arrangements for absent teaching staff and examination

invigilation, including the co-ordination of staff absence requests.
- To liaise with exam boards for all administration enquiries or procedures
- To administer the post results services and be the first point of contact for pupils who

want to submit requests for either of these
- To liaise with the SEND department to provide access arrangements for exam
- To co-ordinate the collection and submission of predicted grades, coursework marks

and coursework moderation samples for exam boards
- To support the Examinations Officer in the administration of invigilation rotas, exam

venues, exam paper storage and exam day queries
- To stay abreast of relevant regulations and guidance
- To perform other reasonable duties to support the work of the Academic

Administration Team, including the creation of Teams and Lists as required

**Person specification**
- Develop an understanding of administration procedures relating to public exams
- Think logically and have good ICT skills
- Have good oral and written communication skills
- Be willing to undergo training, as required
- Be able to work effectively to demanding deadlines
- Demonstrate excellent organisational skills and attention to detail
- Be able to work effectively, both individually and as part of a team
- Be able to work and interact with a wide range of people in a positive and

constructive manner
- Be able to work in a sensitive environment, maintaining high levels of confidentiality
- Show commitment to providing a high quality of service
- Be calm, flexible, dependable and reliable, maintaining the highest levels of

professionalism
- During exam season, be able to arrive at School early to set up exams and brief teams

of invigilators
- Be able to stay abreast of updates and information from exam boards by regular

review of websites, webinars etc.

**Terms and conditions of service include the following**:
This post will be extended term time, i.e. term time plus 4 weeks to be worked during the

summer holiday period. The weeks worked will be organised by the Examinations Officer

and will mostly be worked at the end of the school summer holiday when the public exam

results are received. The postholder will not be able to take holidays during school term

times.

The post is full time (35 hours) from 8.00am to 4.00pm with a lunch break of one hour,

which is unpaid. During the public examination periods, the postholder will need to be able to

work flexible hours, to fit around the timing of public examinations. As an example, there

may be some later finishes due to examinations finishing after the end of the school day

It is expected that the starting salary for the post will be based on a full-time salary in the

weeks worked.

advert on the MEN website or from the ‘vacancies’ heading on the front page of the School’s

2024 and interviews will be held shortly after.

**_We would like to thank all applicants for their interest in the School and for taking the time _**

**_not heard from us by 15 March should assum

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