Programme Coordinator

4 weeks ago

Cardiff, United Kingdom Gorta Self Help Africa Full time

Job description

**Job Title**: Programme Coordinator - French Speaking
**Organisation**: Self Help Africa
**Location**: Flexible location (UK, Ireland or one of our countries of operation)
**Department**: Programmes
**Contract**: Two-year fixed term full-time
**Reports to**: Global Programmes Coordinator
**Salary**: £25-32k

**About Self Help Africa**

Self Help Africa is an international development organisation that works through agriculture and agri-enterprise development to end hunger and extreme poverty. In 2021, Self Help Africa merged with United Purpose, doubling our size.

The organisation now works in 17 programme countries, 15 of these are in sub-Saharan Africa. Subsidiary organisations, ‘Self Help Brazil’ and ‘Self Help Bangladesh’ have been created for our programmes in the two countries where we are working outside of Africa.

In early 2023 we launched a new five-year organisation strategy, which defines
shared mission as the alleviation of hunger, poverty, social inequality and the
impact of climate change through community-led, market-based and enterprise
- focused approaches, so that people can have access to nutritious food, clean
water, decent employment and incomes, while sustaining natural resources.

Our wider organisation also includes social enterprise subsidiaries Partner Africa,
which provides ethical auditing and consultancy services, TruTrade, an innovative
trading platform in East Africa, and CUMO, Malawi’s largest micro-finance
provider.

Our three core values are:

- Impact: We are accountable, ambitious and committed to systemic change.
- Innovation: We are agile, creative and enterprising in an ever-changing

world.
- Community: We are inclusive, honest and have integrity in our relationships.

**Job Purpose**:
**Key Responsibilities**:
**Programme Funding**
- Support and coordinate input with the Programme Funding team to prepare funding proposals to institutional donors.
- Ensure programmes and finance teams in-country are working together to develop budgets in a timely manner for funding proposals and advise on multi-project cost effective strategies to cover country budgets.
- Support country teams to incorporate a value for money approach by identifying unit costs for programme delivery to enhance our proposal business cases.
- Work with the Business Development/Fundraising team to prepare funding proposals to Trusts and Foundations to fill co-funding gaps in projects.

**Programme Finance**
- Review monthly spend analysis (ARs), flag any issues, including on exchange rate gains and losses, and develop remedial plans with the project team.
- Ensure accurate budget reforecasting.
- Participate in annual budget process for country programmes.
- Monitor budget versus actual expenditure; ensure value for money in our impact and support external audits.

**Reporting & Learning**
- Quality control of institutional and Trusts and Foundations narrative and with the Programme Accountants ensure financial reports are compliant with SHA and donor reporting requirements.
- Prepare regular updates for Senior Management Team and Board.
- “Closing the Loop” - Review programmes reports, extracting learning for sharing across the organisation for proposal development, communications and learning purposes.

**Programme Implementation Coordination and Support**
- Lead on support to Project Managers to hold and document regular project oversight meetings, ensuring actions are logged on Salesforce and follow up on deliverables is conducted.
- Ensure an appropriate oversight of projects, review of reports and case studies.
- Give input to weekly Programmes call on relevant countries.

**Communications**
- Point of liaison with the country-based communications officers in countries and the Communications team in Ireland.
- Work with the Communications team to avail of opportunities to promote UP and SHA’s work.
- Extract ‘evidence of impact’, stories of change and case studies from our programmes and extract stories from assigned countries to share with Communications, FR and Programme Funding.
- Prepare briefing papers as required on assigned country programmes, coordinating input from the Technical Advisory Team.
- Work with country teams to develop case studies based on examples of good practice from programmes.

**Information Management**:

- Ensure SHAMIS (salesforce platform) is accurately maintained to facilitate reports, particularly programme and donor income records and associated files.
- Support efforts to roll out MIS and PMG to country offices.

**General**:

- Maintain regular written and verbal communications with the country team, primarily Project Managers and Head of Programmes.
- Coordinate cross functional support to country teams
- Support the recruitment of staff in country programmes.
- Support travel and project visits to country programmes by HO staff and external parties as required.

**Other**:

- Support both ongoing and new special projects

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