Purchase Ledger Officer and Finance Assistant

6 months ago

Carterton, United Kingdom OQEMA Limited Full time

**Purchase Ledger Officer & Finance Assistant (2 separate roles) - Carterton, Oxfordshire**

Oqema are one of the leading chemical distribution companies for commodities and specialities within Europe and as part of our investment programme for the site, we are looking to expand our Finance team and are seeking a Purchase Ledger Officer and a Finance Assistant, both based at our office in Carterton, Oxfordshire.

The role will involve;
**Purchase Ledger vacancy**:

- Coding, matching and inputting stock and non-stock supplier invoices e.g. services, freight Ensuring Purchase Orders are matched to the corresponding Purchase Invoices and investigating any discrepancies
- Resolve queries from suppliers and other departments
- Keep on top of the accounts payable mailbox and deal with invoices, statements and payment requests in a timely manner
- Reconcile supplier statements on a regular basis
- Reconciliation of employee expenses and credit card statements
- Ensure that all supplier invoices are processed accurately and in a timely fashion
- Ensure all supplier account information is up-to-date and accurate
- Maintain a clean ledger with all invoices and payments matched on a timely basis
- Review and resolve any daily banking mismatches
- Raise suggested weekly / bi-weekly / monthly supplier payment runs
- Assist with month end procedures and close off and with the year-end audit and the supply of audit information

**Finance Assistant vacancy**:

- **General Accounting**_
- Post all daily bank transactions for approval
- Assist with month end procedures and close off
- Assist with the year-end audit and the supply of audit information
- Support colleagues with all transactional accounting duties
- Support your non-financial colleagues with their finance related queries
- **Sales Ledger**_
- Assist with managing the accounts receivable mailbox
- Support with assessing merit and releasing customer orders for dispatch
- Assist with handling customer calls regarding payment matters and chasing of overdue customer debt
- Assist with any investigations or queries relating to customer accounts
- Assist with the creation and/or sending of daily customer invoices
- **Purchase Ledger**_
- Assist with managing the accounts payable mailbox
- Process invoices and help to maintain an accurate payable ledger
- Assist in investigating and resolving discrepancies in quantity or price on invoices, and handle invoices that cannot be entered into the system
- Support with resolving and responding to payment/invoice disputes/queries
- Set up and process supplier payment runs on the bank for authorisation
- Assist with reconciliation of supplier statements and proactively address any discrepancies.
- **Qualifications**:
Previous experience in the related role (Purchase Ledger or Finance Assistant) is preferred
Strong knowledge of financial services and practices
Proficient in data entry and comfortable working with accounting software systems
Detail-oriented with the ability to analyse accounts payable information accurately
Strong negotiation and problem-solving skills
Ability to work independently and as part of a team
Excellent time management and organisational skills

If you think you have what we are looking for, we would love to hear from you

Please note that we are an equal opportunity employer. We value diversity and encourage all qualified individuals to apply.

You must have the right to work in the UK to be considered for both roles.

No recruiters please.

**Job Types**: Full-time, Permanent

Pay: From £28,000.00 per year

**Benefits**:

- Company events
- Company pension
- Cycle to work scheme
- Free parking
- Health & wellbeing programme
- Life insurance
- On-site parking
- Sick pay

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

Supplemental pay types:

- Performance bonus

Ability to commute/relocate:

- Carterton: reliably commute or plan to relocate before starting work (preferred)

Application question(s):
**Experience**:

- general finance administration: 1 year (preferred)
- Purchase Ledger: 2 years (preferred)

Work authorisation:

- United Kingdom (required)

Work Location: In person

Reference ID: Finance

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