Commercial Assistant
3 months ago
**About Us**:
There has never been a better time to join Tilia Homes in an industry that is fast paced, exciting and rewarding.
Our vision for Tilia Homes is clear; to become a top five housebuilder within five years and we are already laying strong foundations for growth with the acquisition of new land and investment.
We realise at the centre of our plans are our people and as such are looking to invest heavily in them through development, support, and of course remuneration.
Join us and be part of a business that prides itself on creating desirable, stylish homes for families to live in and enjoy for many years to come.
**What Tilia Homes can offer you;**
- 26 days holiday with additional bank holidays;
- Bonus Scheme;
- Holiday Buy;
- Company Pension Scheme;
- Life Assurance;
- Employee discount on a new Tilia home;
- Retail discount portal;
- Employee Assistance Programme;
- 24/7 GP.
**About The Role**:
We have an exciting opportunity for a Commercial Assistant to join a friendly team on a 18 month fixed term contract within our Northern Region based from our office in Warrington. The purpose of the role will be to to provide effective and efficient payments administration within the Commercial team.
In return we are offering a competitive salary and package as well as the support and scope to build a long and fruitful partnership with Tilia Homes.
**Responsibilities**:
- Utilities Bills - Co-ordinate information to ensure they can be processed for payment
- Subcontractors - Issue copies, record sending and chase return and file Subcontract documents.
- Board Pack - Co-ordinate and update commercial documents with the monthly information, compile commercial pack, assist with compilation of the complete board pack
- Taking Meeting Minutes for the Key stage meetings and other monthly meetings where required and issue.
- Processing of the subcontract payments.
- Providing Updates on subcontract paid to date figures/ retentions/ and issue statements
- Homes England - Co-ordinate the collection and consolidate and issue Ensuring the deadlines are met
- Procurement - Assist with the compilation of orders of consumables
- Procurement - Assist with the compilation of orders for plant
- Order acknowledgements for subcontract orders
- Assist with Chasing subcontract invoices and recording on the on the trackers
- Assisting with the issue of tenders, chasing
- Insurances - Collate information to forwarding to our broker#
- H &S Process to the portal
- Prepare Reports required by the company or group
- General administration Duties Including Post, organising meetings, preparing meeting rooms, reception and hospitality.
- Complete other duties as required.
**About You**:
- Previous administrative experience
- Must be IT literate with thorough understanding of Microsoft Word and Excel
- Efficient and professional approach with the ability to multi-task
- Possess strong communication, organisational and time management skills
- General willingness to be helpful, enthusiastic and flexible
- Able to work as an individual and as part of a team
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