Admin Legislation Officer

4 weeks ago


London, United Kingdom Adecco Full time

Admin Legalisation Officer - London Office

(12 month fixed term contract with a view to making permanent)

Starting salary: £23-25k

TBA Main business activity:
Role and Responsibilities:

- Visiting solicitor to have various documents certified
- Submitting and collecting documents at the London Foreign & Commonwealth Office. This could be the Central London FCO or Milton Keynes FCO
- Submitting and collecting documents at numerous foreign Embassies located in London (including UAE, Qatar, Kuwait, Bahrain, China, Etc.)
- Managing workflows in the office
- Daily communication with staff at Dubai office and any future offices (including Zoom and chat apps)
- Maintaining internal documentation within each work order flow
- Maintain stationary (Ink, printer, folder, printer paper, envelope, sleeve and DHL envelopes) & to make sure it is available all the time
- Answering calls, taking messages and handling correspondence
- Correspond with clients and suppliers including during work flow process
- Managing the schedule of work/tasks in the Zoho CRM system and keeping this updated on a daily basis
- Taking care of the client's documents & ensuring kept safe and secure
- DHL (or other courier) booking and preparing shipments
- Filing (Scanning, Saving in the drive etc.)
- Implementing administrative systems
- Dealing with clients face to face (when needed)

Essential Skills and Qualifications required:

- Excellent communication skills, both verbal and written
- Outstanding accuracy and attention to detail
- Responsive to client requests; ability to work under pressure and with flexibility
- Experience of MS office including excel and word
- Experience of an online CRM system (such as ZOHO) is preferred but not essential as training will be provided
- Organisation, prioritisation and multi-tasking skills
- Ability to work as part of a global team, as well as on own initiative; sensitivity to different cultures and working styles
- Strong work ethic and positive attitude
- Ability to work in a small team in London office and take direction from management and directors

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

To speak to a recruitment expert please contact Ria Abbot Bailey


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