Band 4 Medical Secretary

2 weeks ago

Birmingham, United Kingdom University Hospitals Birmingham Full time

**Job summary**:
An exciting opportunity has arisen for a Medical Secretary to join the Cardiology Department at the University Hospital Birmingham.

This is an exciting opportunity for an individual who relishes a challenge and is keen to use their own initiative.

You will be required to work to a high standard of accuracy and be able to demonstrate initiative in planning your own workload in a way that supports the consultant and wider team.

The successful post holder should have a proactive and friendly attitude and be able to demonstrate substantial administrative experience and be able to meet the main duties of the role as identified in the job description.

You must possess excellent organisational skills and be experienced in dealing with confidential information.

This post is full time (37.5 hours) and a permanent role.

**Main duties, tasks & skills required**:
To provide a complete confidential general and medical secretarial service for the Consultant(s) and their medical team.

To provide and receive complex information on a daily basis. To exercise initiative and judgement based on acquired knowledge and experience when dealing with enquiries of a clinical and non-clinical nature.

To touch type from audio and / or shorthand the following documents: clinical letters; results letters; discharge summaries.

To provide a point of contact for GPs and other Health Care Professionals and also patients/relatives/carers, who are often highly emotional and high distressed ensuring that any language or other communication barriers are overcome.

To understand the patient pathway and provide information and reassurance in a professional manner. Deal with queries and instigate appropriate action, as appropriate to the complex and sensitive nature of the information involved.

To provide day to day supervision to secretaries/clerical officers, allocating and monitoring work on a daily basis.

To manage and progress and chase results of patient investigations on a daily basis and on receipt, prioritise and action according to clinical need, with guidance from the medical team.

**About us**:
We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:
Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;
Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

**Job description**:
*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

**Person specification**:
**Qualifications**:
**Essential**:

- Good General Education (eg. GCSE English and Maths A-C) GCSE Level 9-4
- Business Administration NVQ level 3 or equivalent experience in a clerical environment
- AMSPAR Certificate/equivalent qualification or equivalent knowledge of medical terminology
- Working knowledge of medical terminology

**Experience**:
**Essential**:

- Experience of working as a Medical Secretary
- Experience of dealing with the Public/Customer service experience
- Experience of working with a range of Microsoft Office packages (e.g. Word, Excel and Outlook)
- Experience of using IT systems
- Experience of working in Healthcare
- Good Organisational skills
- Able to use own initiative and deal with the unpredictable
- Able to work under pressure and to multi-task
- Able to work to deadlines

**Disclosure and Barring Service Check**:

  • Band 4 Medical Secretary

    1 month ago

    Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    An exciting opportunity has arisen for an experienced Band 4 Medical Secretary to join the Neurology department at University Hospitals Birmingham. The post holder will play a vital role in providing a comprehensive and efficient secretarial service to the consultants and their medical team in a multi -speciality department. Previous experience of working...

  • Band 4 Medical Secretary

    4 weeks ago

    Birmingham, Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    We are looking to recruit an enthusiastic and motivated Band 4 full-time Medical Secretary Supervisor (37.5hrs per week) to join our friendly secretarial team within the Urology Department at University Hospital Birmingham. The post will be based on Queen Elizabeth Hospital Birmingham.You will be required to work to a high standard of accuracy and be able to...

  • Band 4 Medical Secretary

    3 weeks ago

    Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    We are looking to recruit an enthusiastic and motivated Band 4 full-time Medical Secretary Supervisor (37.5hrs per week) to join our friendly secretarial team within the Urology Department at University Hospital Birmingham. The post will be based on Queen Elizabeth Hospital Birmingham. You will be required to work to a high standard of accuracy and be able...

  • Band 4 Medical Secretary

    1 month ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: An exciting opportunity has arisen for an experienced Band 4 Medical Secretary to join the Neurology department at University Hospitals Birmingham. The post holder will play a vital role in providing a comprehensive and efficient secretarial service to the consultants and their medical team in a multi -speciality department. Previous...

  • Band 4 Medical Secretary

    3 weeks ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: We are looking to recruit an enthusiastic and motivated Band 4 full-time Medical Secretary Supervisor (37.5hrs per week) to join our friendly secretarial team within the Urology Department at University Hospital Birmingham. The post will be based on Queen Elizabeth Hospital Birmingham. You will be required to work to a high standard of...

  • Band 4 Medical Secretary

    4 weeks ago

    Birmingham, Birmingham, United Kingdom University Hospitals Birmingham Full time

    Job summary:An exciting opportunity has arisen for an experienced Band 4 Medical Secretary to join the Neurology department at University Hospitals Birmingham. The post holder will play a vital role in providing a comprehensive and efficient secretarial service to the consultants and their medical team in a multi -speciality department.Previous experience of...

  • Band 4 Medical Secretary Supervisor

    1 month ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: We are looking for a Band 4 Medical Secretary's to be based at Heartlands Hospital to join our friendly secretarial team to provide a comprehensive and efficient secretarial service to the vascular department. As a medical secretary you will be helping our patients across their whole journey within the trust from when they are first referred...

  • Band 4 Medical Secretary Urology

    1 month ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: 2 x Band 4 Medical Secretaries for the Urology Department at the QEHB. The post holder will provide a comprehensive and efficient secretarial service to the department/team. It is essential that the post holder exercises initiative and judgement using acquired skills and knowledge, maintaining confidentiality at all times. The post holder...

  • Band 4 Pa/medical Secretary in Ent

    1 month ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: Medical Secretary/PA ENT Department Band 4 - Full Time - 37.5 hours per week **Main duties, tasks & skills required**: Providing full Medical PA/Secretarial support to Consultant ENT Surgeons. Incorporating booking surgical theatre lists, manaing in-patient and out-patient waiting list. You should possess excellent and accurate typing to...

  • Band 4 Medical Secretary Supervisor

    4 weeks ago

    Birmingham, Birmingham, United Kingdom University Hospitals Birmingham Full time

    Job summary:We are looking for a Band 4 Medical Secretary's to be based at Heartlands Hospital to join our friendly secretarial team to provide a comprehensive and efficient secretarial service to the vascular department. As a medical secretary you will be helping our patients across their whole journey within the trust from when they are first referred to...

  • Band 4 Medical Secretary Supervisor Urology

    1 month ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: We are looking to recruit an enthusiastic and motivated Band 4 full-time Medical Secretary Supervisor (37.5hrs per week) to join our friendly secretarial team within the Urology Department at University Hospital Birmingham. The post will be based on Good Hope Hospital site. You will be required to work to a high standard of accuracy and be...

  • Band 4 Administrator

    4 weeks ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job overview**: Band 4 administrator (Medical Secretary) required for the Emergency Department at University Hospitals Birmingham. Two positions are available one based at Good Hope Hospital and one based at Heartlands Hospital. This is an exciting opportunity for a self-motivated, highly organised individual. This is a varied and interesting role with no...

  • Band 4 Medical Secretary

    2 weeks ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: The post holder will provide a comprehensive and efficient secretarial service to the Consultant(s) and their medical team. By personally assisting with the administrative workload, the Medical Secretary - Supervisor will enable the Consultant(s) to optimise clinical commitment. It is essential that the post holder exercises initiative and...

  • Band 4 Medical Secretary Urology

    4 weeks ago

    Birmingham, Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    Job summary 2 x Band 4 Medical Secretaries for the Urology Department at the QEHB. The post holder will provide a comprehensive and efficient secretarial service to the department/team. It is essential that the post holder exercises initiative and judgement using acquired skills and knowledge, maintaining confidentiality at all times. The post holder...

  • Band 4 Medical Secretary Urology

    1 month ago

    Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    Job summary 2 x Band 4 Medical Secretaries for the Urology Department at the QEHB. The post holder will provide a comprehensive and efficient secretarial service to the department/team. It is essential that the post holder exercises initiative and judgement using acquired skills and knowledge, maintaining confidentiality at all times. The post holder...

  • Band 4 Medical Secretary

    4 weeks ago

    Birmingham, Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    The Oncology department is seeking an enthusiastic and motivated Medical Secretary Supervisor to join our team providing full secretarial support within OncologyThe Oncology Department is a busy and demanding department delivering care across Heartlands, Good Hope, Solihull and Queen Elizabeth Hospitals. This is a fantastic opportunity for a Medical...

  • Band 4 Medical Secretary Urology

    4 weeks ago

    Birmingham, Birmingham, United Kingdom University Hospitals Birmingham Full time

    Job summary:2 x Band 4 Medical Secretaries for the Urology Department at the QEHB.The post holder will provide a comprehensive and efficient secretarial service to the department/team. It is essential that the post holder exercises initiative and judgement using acquired skills and knowledge, maintaining confidentiality at all times. The post holder will...

  • Band 4 Medical Secretary

    4 weeks ago

    Birmingham, Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    An exciting opportunity has arisen for a Medical Secretary to join the Cardiology Department at the Queen Elizabeth Hospital (QEHB), UHB NHS Trust.At the QEHB, Cardiology is one of the largest outpatient services. The department comprises of 27 consultant cardiologists and services include adult congenital heart disease, interventional cardiology, heart...

  • Band 3 Medical Secretary

    4 weeks ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: **Main duties, tasks & skills required**: We are looking to recruit an enthusiastic and motivated Band 3 part-time Medical Secretary (30hrs per week) to join our friendly secretarial team within the Urology Department at University Hospital Birmingham. The post will be based on Birmingham Heartlands Hospital site. You will be required to...

  • Band 4 Medical Secretary

    1 month ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: An exciting opportunity has arisen within the liver unit at the QEHB for a Medical Secretary to join the team in a full time permanent position. The Liver and Hepatobiliary Unit is the largest specialist Liver Unit in Europe. Liver Unit activity includes management of patients with acute and chronic liver diseases including those who will...