Executive Assistant

4 weeks ago

Oxford, United Kingdom Pearson Full time

**Learner at the heart**

Pearson is a global education company that helps people around the world to make progress in their lives through learning. With a rich heritage that combines 150 years of experience in publishing with the latest learning technology and digital services, we help people to learn whatever, wherever and however they choose. We are now transforming Pearson to accelerate our activity in digital learning, education services and emerging markets. This will enable us to make a lasting impact in helping to solve some of the most important challenges in global education.

**About the team**

The Schools team is made up of Assessment, Delivery, Operations, Product Management, Qualifications, UK and International Sales and Marketing. We aim to deliver qualifications and digital product and services to schools both UK based and Internationally.

**About the job**

You will provide full executive support to a member of the School Assessment and Qualifications Executive Leadership team.

**Key Responsibilities**
- Managing complex business diaries for VPs and SVP, including the organisation of itineraries, acting quickly to short notice changes, rescheduling and cancellation of appointments with tact.
- Arrange and manage meetings taking minutes/actions if required for both internal and external events.
- Coordinate and plan trips, including arranging appropriate travel, visas, agendas and necessary contacts, country information, and other necessary preparations.
- Project management support as required for VP’s and above.
- Management and organisation of celebratory events as well as other ad hoc events. Support at the annual Schools Sales conference where appropriate. Ensuring that feedback from attendees is sought and incorporated into future events.
- Co-ordinating communications to the Business units to ensure the maximisation of staff engagement, utilising the divisional Sharepoint groups and other communication channels for VPs/SVP.
- Forming productive working relationships with members of the Executive Team including their assistants, assisting with queries, problems and ensuring swift resolution.
- Organising and over-seeing office moves and other ad hoc business unit administration for VP/SVP.
- Ensuring the efficient running of the VP/SVP desk, including managing team leave requests, expense claims, budgetary information, and requisitions.
- Working closely with Talent Acquisition in the co-ordination of recruitment activities.

**To be successful in the role you will need**:

- To be able to deliver first class executive support and work effectively as part of a team
- A proven track record as an Executive Assistant supporting senior leaders in a global organisation
- To be comfortable with decision-making, accountability and be truly proactive
- To be solutions orientated, always striving for results that are cost-effective and a good use of your manager’s time.
- Focus on what your manager needs, and the ability to say no to support that.
- To demonstrate an ability to communicate clearly both verbally and in writing
- Be highly organised and can prioritise your own workload
- In-depth knowledge of Microsoft Office, to include Outlook, Sharepoint, Teams

**Equal Employment Opportunity**

Pearson is an equal opportunities employer. We do not discriminate against employees or job applicants and select the best person for each job based on relevant skills and experience.

We are also committed to building an accurate picture of the make-up of the workforce and encouraging equality and diversity.

The information you provide will stay confidential and be stored securely. It will not be seen by those involved in making decisions as part of the recruitment process.

**Your Benefits & Reward**

We’ll expect a lot and we know you’ll do great work, so we give a lot back with some of the best benefits in the business Along with learning, development and mentoring opportunities, our range of benefits can support the different needs of our diverse colleagues, and their families too. Joining our Pearson family can provide you with unlimited and truly global career progression options, and you can also look forward to exploring our impressive benefits, such as:

- Flexible options for work from home days (to be agreed with your line manager)
- A starting holiday of 25 days plus UK public holidays, and you’ll earn 1 additional day’s holiday per year you work with us.
- Generous pension scheme where we match and double what you contribute.
- Maternity, paternity, and family care leave as well as flexible work policies.
- Shares and stock purchase options.
- Healthcare and dental plans, and an employee wellbeing assistance programme for you and your family to help balance work, family and personal life.
- Cycle to work program, gym membership concessions in selected office locations, along with retail and leisure discounts.

**Our Recruitment Process**

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**What to expect from

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