Executive Assistant

3 weeks ago

Bedfordshire, United Kingdom GrowPura Full time

**Job Title**: Executive Assistant

**Reporting To**: Chairman

**Based at**: Colworth House Sharnbrook MK44 1LZ

**About GrowPura**:GrowPura is a forward-thinking, innovative UK-based company in the field of vertical farming. A market-leader and specialist in hydronics with ambitious growth plans not just in the UK but across the world with its cutting-edge technology and revolutionary systems.

**Roles and Responsibilities**:
Reporting directly to the Chairman/CEO but working with the whole Executive team, you will need a professional and structured approach to support the organisation with its effective management. You will be the first point of contact for customers, answering queries and ensuring that the first impression they have of Growpura is a good one.

**Key Tasks**

Administration
- Undertaking PA duties for the Chairman/ CEO.
- Act as a central point of contact for incoming customer queries ensuring responses are sent quickly and are of a high standard.
- Arrange meetings, attending Board and Executive meetings to take minutes, type up and circulate and follow up on actions.
- Organise and manage office facilities for Colworth based staff.
- Manage key services including security, cleaning, utilities, telecoms, IT, liaising with local site management regarding services provided.
- Responsible for meeting Health & Safety and Fire Safety regulations for the Colworth office.
- Stock management including, stationery, equipment, first aid supplies.
- Maintaining and organising company electronic files and databases.
- Making travel arrangements for staff, booking venues etc.
- Posting supplier invoices, sales invoices onto the Xero accounts system.
- Producing and sending purchase orders, ordering items.
- Reconciliation of Company Credit cards.

Personnel
- Maintain Personnel records.
- Manage annual leave and sickness absence.
- Ensure holiday requests are received & recorded in a timely manner.
- Liaise closely with HR regarding recruitment and run company induction program.
- Process the monthly payroll in liaison with the Financial Department and 3rd party supplier.

**The successful post holder will be**:

- An excellent communicator
- Able to establish and maintain a positive working environment.
- Motivated and focused.
- A Problem solver
- Able to work well in an autonomous environment, managing a busy schedule with conflicting demands.

**The successful post holder will have**:

- Office management and PA experience
- Strong customer relationship management skills
- Strong IT skills, inc. Teams. O365, Excel, Word, PowerPoint
- Excellent organisational skills with good attention to detail
- Excellent interpersonal skills
- A high level of confidence and the ability to instil confidence in others.
- Experience with book-keeping and ideally use of Xero

**Benefits**

Salary £30,000 -£35,000 per annum

25 days Annual leave plus bank holidays

Company Pension

Onsite parking

Onsite Canteen
- All information you send to us will be kept in line with current data protection requirements GrowPura is committed to creating a diverse and inclusive environment with a cultural and social mix of individuals who are welcomed and treated equally regardless of their race, ethnicity, national origin, religion, gender, gender identity or expression, sexual orientation, genetics, disability, or age._

**Salary**: £30,000.00-£35,000.00 per year

**Benefits**:

- Canteen
- Company pension
- On-site gym
- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Bedfordshire: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Reference ID: EXECASGP

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