Finance Administration

Post Title: Finance, Administration & Events Officer

Hourly Rate: SCP 12-17 (£26,421-£28,770)

Hours of Work: 37 per week

Leave Entitlement: 24 per annum plus Bank Holidays

Responsible to: Town Clerk

**Main Purposes of Role**
- To work according to the direction of the Town Clerk to provide a front of house. service to customers of the Council
- To carry out a range of administrative roles as allocated from time to time.
- To supervise the room booking system for Bitton House
- To provide secretarial support to the Mayor
- To complete financial data entry to ensure that Council finances are kept up to date. Full training and support will be provided.

**Main Duties**
- To be responsible for sorting all incoming mail, ensuring it reaches the right person and for the prompt dispatch of all outgoing mail
- To supervise the booking systems, liaising with other officers to ensure customers’ specific requirements are met. To ensure the accuracy of the records on the automated booking system
- To ensure that invoices for all bookings are issued promptly.
- To receive income and ensure that it is processed through the correct procedure, so that proper accounting records are maintained.
- To arrange the Mayor’s civic receptions in conjunction with other officers.
- To receive all requests for the Mayor to attend events and ensure that the Mayoral

Diary is up to date. To liaise with the Mayor on diary issues.
- To assist with the organisation of events, including producing promotional material, if necessary.
- To update the website and social media and manage enquiries from the website.
- To provide general clerical support within the office, as directed by the Town Clerk.
- Service the Council’s Planning Committee.
- Prepare and manage invoices and receipts.
- To undertake bank reconciliations. Full training and support to be provided.
- To administer the council’s grant programme

**General Duties**
- To undertake such other duties and responsibilities as may be required and which are consistent with the general level of responsibility of this role and the needs of the Council.
- To attend meetings and events of the Councils and its Committees as appropriate.
- To convene or attend meetings, as appropriate within the community to promote partnership working and effective communications.
- To prepare and produce reports and associated supporting materials for Council meetings.
- To maintain personal and professional development to meet the demands of the job.
- To establish and maintain effective working relationships within and outside the council, always engendering a team spirit.
- To uphold the Council’s core policies and procedures.
- To maintain and process records accurately.

**Contacts**
- The postholder will be required to present an appropriate, positive image of the

Town Council dealing with all contacts in a professional and respectful manner.
- Internal contacts: Councillors, officers of the Council.
- External contacts: contractors, suppliers, representatives of partner organisations and other local authorities, businesses, and members of the public.

**Commitment to Quality**
- To attend training courses or seminars as required.
- To ensure that the public receive appropriate and professional service and to help ensure the Council has a reputation for courtesy and endeavour on behalf of its customers.
- To be mindful of the Council’s policies, including Data Assurance and Anti-Fraud, and act in accordance with these.

**Notes**

The Town Council reserves the right to alter the content of this job description, after consultation, to reflect the job or services provided without altering the general character or level of responsibility.

**Salary**: £26,421.00-£28,770.00 per year

Schedule:

- Monday to Friday

**Experience**:

- Event Management: 1 year (preferred)

Ability to Commute:

- Teignmouth (required)

Ability to Relocate:

- Teignmouth: Relocate before starting work (required)

Work Location: In person