Personal Assistant

2 weeks ago

Newport, United Kingdom IQE Full time

**Personal Assistant to the Executive Leadership Team (ELT) - Hybrid working**

**Our Story**

IQE plc is the leading global supplier of advanced wafer products and material solutions to the semiconductor industry. IQE’s core business is the design and manufacture of compound semiconductor wafers or “epiwafers” using a process called epitaxy. IQE’s epiwafers are used in advanced electronic and photonic components which enable a broad portfolio of today’s technology products.

**Our Vision**

IQE's vision is to be the best advanced semiconductor materials solutions company in the world. Being best means delivering outstanding quality, service, technology and value such that we become the first-choice supplier for all our customers.

**Our Mission**

IQE's mission is to deliver the best advanced semiconductor materials solutions to our customers through technology leadership; to provide our employees with a safe, stimulating and rewarding work environment; to partner with our suppliers to form mutually beneficial relationships; and to provide our stakeholders with a rewarding investment.

**Summary of the role**

This is a fantastic opportunity to work for a high energy, forward-thinking company in a key role that offers great benefits.

**Key Responsibilities**

As a PA, you're often the ELT's first point of contact with people from both inside and outside the organisation. Tasks will include:

- Booking Travel
- Expense Management
- Devising/maintaining office systems, including data management, expense management, filing, arranging travel, visas, accommodation and external meeting rooms.
- Screening phone calls, enquiries and requests, and handling them when appropriate
- Organising and maintaining diaries and making appointments, working in multiple time zones (US, UK, Asia)
- Carrying out background research and presenting findings
- Producing documents, briefing papers, reports and presentations
- Liaising with clients, suppliers and other staff
- Using judgement and initiative to act on items requiring immediate attention and knowing/learning when to check in with the ELT
- Assisting other members of the Executive Board when required
- Preparing communications
- Organising, planning and often hosting meetings and events, ensuring there is the necessary equipment, refreshments etc.
- Minute taking for key meetings
- Approving and booking holiday request on behalf of the ELT
- Ad-hoc research to assist on a projects.

**Qualifications / Essential Skills**
- Significant admin experience,
- Proven track record of working well under pressure and to tight deadlines with excellent time management
- Ability to juggle tasks and priorities with forward planning acumen
- Effective at working to a changing to do list - prioritisation and managing conflicting schedules.
- Proven ability to build and sustain relationships, internally and externally
- Working at pace while retaining accuracy
- Discreet and diplomatic when dealing with highly confidential matters
- Highly conscientious, Taking personal responsibility for organising tasks and priorities without undue delay
- Diary management experience is desirable
- Excellent IT Skills and proficiency with Microsoft Office

**Benefits**
- Discretionary bonus scheme
- Employee Assistant Program (EAP) - variety of discounts and deals
- Westfield Health
- Company pension - option to pay up to 5% matched by IQE up to 10%
- 23 days annual leave plus UK Bank Holidays

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