Assistant Cashier

2 months ago

Colchester, United Kingdom Care UK Residential Care Services Full time

**JOB TITLE**: Assistant Cashier

**RESPONSIBLE TO**: Accounts Payable and Cashiering Manager

**ACCOUNTABLE TO**: Financial Controller (Shared Services)

**Care UK Values**
- Passionate
- Teamwork
- Caring

**Job Summary**

Care UK is a leading, innovative provider of health and social care services in the UK. The group has delivered strong organic and acquisitive growth over recent years with revenue in excess of £500m.

The Residential Care division provides care and supports to over 6,500 residents living with dementia and related conditions in 120 Care homes across the UK. The division has, and continues to grow rapidly, making significant investment in new care homes and enhanced facilities.

Further growth prospects continue to be strong and the division and group are well placed to take advantage of the opportunities presented to key players in the market. Consequently the internal environment is fast paced and continually evolving, providing an excellent opportunity for individuals seeking to make a significant impact.

**Key Responsibilities**

To assist the cashiers with all cashiering related tasks including
- The preparation and submitting of out of cycle payments
- To manage the remittance advices received into the team by printing these from the mailbox and logging them onto a spreadsheet maintained by the Cash and Banking team.
- Set up, monitor and maintain all Direct Debit and Standing order payments

To assist the cashiers with maintaining the Direct Debit process
- Adding and deleting Customer Direct Debit mandates
- Producing direct debit notification letters
- Posting all direct debits payments and rejections to the finance system
- Notifying Credit Control of rejections
- The timely and accurate management of the finance responsibilities of the Residents Monies processes
- Arranging for Petty Cash replenishment requests to be passed to relevant authorisers and subsequent allocation of the petty cash top ups. Liaising with the Homes and the RCS Accounts Payable team when there are discrepancies
- Monitoring cashier mailboxes (Direct Debits, Cash and Banking & Remittances), printing remittances and Cash and Banking documents
- Producing refunds cheques to pass for authorisation and the allocation of the refund to the correct customer account on the finance system
- Arrange for the opening of the daily post and dispatching the paperwork to the relevant team members
- Arrange for cheques received to be banked on a regular basis involving a visit to the bank at least twice a week
- To assist the cashiers with the transactional management of the divisions receipt and expenditure bank accounts. To support with ensuring that all direct payments from the Bank Accounts are validated on a regular basis.
- Assisting with the administration of the deposit and suspense accounts
- Ensure all Weekly/Monthly KPI’s set both for the function and personally are achieved
- Supporting with month end related tasks to ensure all tasks are completed as per the business deadlines. This will involve a proactive approach to ensure key tasks are completed.
- Act as point of contact to care homes for all Banking related enquiries
- Provide in house training and support to Care Home colleagues
- Maintain Banking relationship contact in respect of mandates and signatories,
- Liaise with care homes and customers for supporting documentation in respect of payments received and home banking information
- Cross departmental liaison (i.e. Billing, Credit Control, Accounts Payable, Management Accounts, Payroll ) to ensure prompt visibility and communication of any issues
- Responsible for continual process and procedure reviews to ensure best practice and efficient working practices are being demonstrated
- Participate in change management programs and actively support project delivery

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