Church and Premises Administrator

5 months ago

Worthing, United Kingdom West Worthing Baptist Church Full time

The Church and Premises Administrator has the wide-ranging task of running the premises. This includes, but is not limited to:

- Being the “face” of the church, representing it during the week to anyone who walks in the door or uses the premises. FOR THIS REASON IT IS NECESSARY THAT THE APPLICANT HAS SOME CHURCH EXPERIENCE, EITHER PROFESSIONALLY OR PERSONALLY.
- Being ready and willing to talk to those visiting the premises, sign posting the Church activities and explaining the ethos of the Church to those who enter seeking help or advice.
- Ensuring someone is in the office/building when the administrator cannot be in, and providing them with a clear set of instructions on what needs to be done.
- Creatively finding ways of making the building more efficient for all its users.
- Daily maintenance of the Lounge Area, including management of ‘paper flow’ (flyers, posters, outside notice boards, etc) in consultation with the minister. The rooms used should be made fit for purpose and in good condition for the users.
- Line management of cleaning staff and ensuring waste bins are put out/taken in.
- Help co-ordinate arrangements for celebration services such as funerals, weddings, and baby dedications where these are taking place in the premises.
- Ensuring office, coffee bar and cleaning supplies are stocked as well as any maintenance supplies such as lightbulbs or batteries
- Charging up iPad and card payment device ready for Sunday.
- Maintaining and coordinating rotas as needed and providing support and encouragement to volunteers.
- Dealing with maintenance service visits for both equipment and any necessary repairs to the building.
- Managing correspondence and filing.
- General admin support to the minister, treasurer and secretary
- Ensuring premises are kept clean
- Undertaking other duties as reasonably expected.
- Overseeing the maintenance of photocopy[BK1] machine, dishwasher, boilers, and any other device which may need maintenance or repairs.
- Setting up heating during winter and managing all thermostats for only those rooms which will be used

**Hall/ Room Bookings**

The administrator handles and oversees day-to-day operations from Monday through Saturday (even though he/she may not be in the building at all on some days). This includes:

- Answering any incoming inquiries whilst in the building and prioritizing emergency ones
- Managing lettings and calendars and ensuring users are able to enter the premises for their appointed time
- Welcoming new opportunities for church income via bookings by responding to new inquiries and showing them the premises including proactively arranging time and space for new and occasional bookings
- Billing for premises usage
- Implementing procedures and conditions of use whilst fostering positive relationships between users and the church and between users and other users

**Security**

The Administrator is responsible for the security of the premises from Monday through Saturday (even when he/she may not be in the building at all on some days), including:

- Unlocking on all days by 9am
- Ensuring that the premises are checked
- Ensuring that there are no health and safety hazards or potential problems and overseeing that health and safety standards and policies are met
- Closing all doors and windows and switching off lights before setting the alarm no later than 22:00 each day. There is currently a locking up rota and the administrator is responsible for ensuring people keep to their rota and are informed of what to do
- Keeping a record of all keys in the building and who has been given keys
- Ensuring doors are locked when users are not entering the premises or when there are no users expected inside (this may be done by communicating with previous users on when to lock the door)
- Ensuring that the signing in/out system runs smoothly and taking steps to ensure that those responsible for groups when you are not in the building know how to leave it secure

Job specification:

- A Christian who currently attends church. The role requires being the face of the church during the week to all people who enter the premises, representing the interests of the church and its ethos and explaining the worship style of the church to any who enter to enquire about visiting on a Sunday.
- Has necessary office IT skills.
- Someone who is able to communicate sensitively and remains calm during conflict
- Has the ability to multitask and work through interruptions
- Can manage their own workload independently
- Maintain confidentiality regarding conversations and visits with themselves or the minister.
- Able to prevent any health and safety concerns throughout the premises
- Able to line-manage cleaners and encourage volunteers
- Taking responsibility for the security of the building even when not at work (by ensuring a volunteer is there in their stead)
- Well organized and able to handle all bookings, invoicing and day to day operations
- Works well with oth

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