HR Administrator

3 weeks ago

Hereford, United Kingdom St Michael's Hospice Full time

**Job Title**:HR Administrator

**Spinal Point Range**: 5,6,7

**Hours**: 37.5 hours

**Department**: Human Resources (HR)

**Location**:St Michael’s Hospice, Bartestree

**Reports to**:HR Adviser

**Responsible For**: Supervising HR Volunteers

**Job Purpose**:To provide administrative support to HR in order to enable the smooth running of this department with a particular emphasis on recruitment.

**Responsibility Areas**:
**HR**

**Recruitment**
- Liaising with managers regarding the recruitment process, keeping them informed at all times
- Preparing and placing adverts
- Creating shortlisting grids and interview templates.
- Planning and organising interviews - checking for reasonable adjustments (Chasing no responses for interviews).
- Processing pre-employment checks:

- Disclosure and Barring Service Check.
- References.
- Occupational health questionnaires.
- Professional Registration.
- Eligibility to work within the UK.
- Liaising with managers, education and the new starter to arrange a start date.
- Preparing offer letters, employment contracts and associated paperwork (Ensuring all payroll documents are ready).
- Liaising with the Facilities Co-ordinator to arrange ID Badges.
- Setting up new starters on the HR System.
- Sending the New Starter Survey to New Starters on a monthly basis.
- Shredding/deleting applicant information after 6 months.

**General**
- Checking and responding to queries within the HR inbox and answering telephone queries.
- Contributing to the HR “On the Job” manual.
- Maintaining the “New Starter” spreadsheet (Includes vacancies, starters and leavers)
- Supporting the team with the co-ordination of initiatives e.g. “A Day in the life Of”.
- Undertaking employee reference requests.
- Update with Squeaker benefit pages with latest information e.g. EAP Bulletin.
- Creating new roles on the HR system (Cascade).

**Person Specification**

**1) Specialist Knowledge and Experience**
- Understanding of confidentiality

**2) Skills and Behaviours**

**Customer focus**:Puts the customer first and is eager to please them. Works hard to meet customer needs.

**Relating to customers**:Quickly builds rapport and easily establishes relationships with customers. Relates well to different types of customers, listens and gets on with them.

**Team working**:Fits in with the team. Develops effective and supportive relationships with colleagues. Is considerate towards them and creates a sense of team spirit.

**Quality orientation**:Provides a quality service. Maintains high professional standards and gets work right first time.

**Planning and organising**:Organises own time effectively and creates own work schedules. Prioritises and prepares in advance. Sets realistic time-scales.

**Communication**:Speaks confidently and fluently. Talks at a suitable pace and level. Holds others’ attention when speaking. Writes fluently, clearly and concisely. Adapts own written communication style to suit others.

**Resilient**:Remains calm and self-controlled under pressure. Reacts well to change and stays positive despite setbacks. Keeps difficulties in perspective.

**3) Special Conditions**
- This post has been identified as one with a high content of keyboard work. Training will be given in the correct use of VDU’s.

**Our values**
- Respect, dignity and the privacy of our patients and families always come first
- Compassion and respect towards each other
- People are at the heart of everything we do
- Transparency and candour
- Collaborative working and a common-sense approach

**Equal Opportunities Statement**

At St Michael’s Hospice we are committed to an equal opportunities approach in everything we do. This means that we seek to ensure anyone connected with St Michael’s, from patients and families through to donors, supporters, volunteers and staff are treated fairly, appropriately and with dignity and respect.

**January 2023**

**Job Type**: Fixed term contract

**Salary**: £22,873.00-£24,397.00 per year

**Benefits**:

- Canteen
- Company pension
- Discounted or free food
- Free parking
- Life insurance
- On-site parking
- Sick pay

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Hereford: reliably commute or be willing to relocate with an employer-provided relocation package (required)

**Experience**:

- Human resources: 1 year (preferred)

Licence/Certification:

- CIPD (preferred)

Work Location: In person

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