Accounts Payable Assistant
1 week ago
**Contract type**:Full time (37.5 hours), Permanent (hybrid working in the Brighton office)
**Salary**:£22,000
**JOB OVERVIEW**
We are looking for a Accounts Payable Assistant. In this role you will be accountable for the accurate and timely processing of supplier invoices and staff cash expenses through to payment, including Student Refunds and Commission Payments for UK, Europe, Singapore, North America and Regional Offices; and effective communication with all contacts.
**KEY RESPONSIBILITIES**
- Accurate and timely processing of supplier invoices
- Understand the Delegation of Authority policy to ensure accurate routing of un-coded invoices
- Accurate processing of all Domestic and International payment runs, including Suppliers, Home Stay, Student Refunds and Agent commission
- Migrate payments from Cheque to ACH or Wires transfers
- Reduce daily urgent payments to assist cash management
- Perform regular statement reconciliation/ Trade Creditor reviews ensuring debit balances and queries are resolved in a timely manner
- Dedicated Finance contact for allocated suppliers; ensure day to day queries are dealt with in a timely and effective manner. Ensure pending issues are followed up at all times.
- Download and distribute monthly staff credit card statements and expense templates ensuring staff expenses are returned in a timely manner
- Ensure staff expenses are authorised in-line with Delegation of Authority policy
- Accurate and timely processing of staff expenses
- Investigate unidentified credit card transactions; escalating fraudulent activity to senior management
- Accountable for cash loader machines; regularly empty machines, verify and reconcile cash to readings, ensure cash is securely banked and accurately recorded in line with a cash policy
- Accurate handling of petty cash; seek signature for all in/outbound cash payments, review receipts and ensure claims are authorised in line with DoA, timely processing of cash vouchers with month-end cashbook reconciliation
- Month-end Petty Cash to GL reconciliations
**EXPERIENCE**
- Knowledge & a good understanding of the Accounts Payable function
- Proven experience within a high volume Accounts Payable environment
- Excellent attention to detail and high level of accuracy
- Good working knowledge of Excel
- Able to adhere to deadlines and effectively manage their own work load
- Excellent customer service (internal and external customers)
**ABOUT US**
We are a global pathway provider in International Education, working collaboratively with a number of Top Tier Universities. Voted as the 2017, 2018 and 2020 Global Pathway Provider of the year, our people are united with the shared ambition of providing a world-class UK education to talented students from across the globe.
**ORGANISATIONAL COMPLIANCE**
Study Group is committed to safeguarding and promoting the welfare of its students, and expects all staff and volunteers to share the same dedication. Applicants will be required to undergo child protection screening appropriate to the role, including checks with past employers, an Enhanced Check from the Disclosure and Barring Service (DBS) and overseas criminal records if appropriate.
Study Group processes your information in line with data protection regulations. Please see our Privacy Policy
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