Administrative Assistant

3 months ago

Wythenshawe, United Kingdom Manchester University NHS Foundation Trust Full time

To work along other CAPS dedicated administrative staff to provide a high quality Secretarial and administrative support to the Children and Parents Team, Manchester (CAPS).
- To ensure provision of a comprehensive, high quality and efficient administrative and secretarial service.
- To help manage the day-to-day workload, ensuring that priorities are identified and dealt with and that problems are resolved as quickly as possible including liaising with external bodies.
- To help coordinate the work of secretarial and administrative staff, ensuring that adequate arrangements are in place to cover the work of absent colleagues, and to participate in the provision of such service as required.
- To co-ordinate the organisation of training and consultation provision to multi-agency professionals when required in line with commissioned services.
- When required organise the supply of secretarial and or administrative staff from external agencies, keeping accurate records as appropriate.
- To develop and promote good working practice, ensuring standard protocols (e.g. correspondence) are in place.
- When required participate in the provision of a secretarial service including drafting and typing of correspondence, reports, documents, transcribing audio sources, supporting the use of clinical and corporate systems as appropriate (e.g. data input, spreadsheet design, production of presentations, word processing, etc). May support the provision of a reception service.
- To ensure staff have an adequate supply of office/secretarial stock and non-stock items.
- This list is not exhaustive and should be read in conjunction with the attached JD.

MFT is England’s largest NHS Trust with a turnover of £2.6bn & is on a different scale than most other NHS Trusts. We’re creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year

Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you’ll benefit from a scale of opportunity that is nothing short of extraordinary

We’re also creating a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research and innovation through the introduction of Hive; our brand new Electronic Patient Record system which goes live in September 2022

We’re proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high quality research programmes. What’s more, we’re excited to be embarking on our new Green Plan which will set out how MFT continues to play its part in making healthcare more sustainable

At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open and transparent, protecting your health and wellbeing and shaping the future of our organisation together

COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not currently a condition of employment, we do encourage our staff to get vaccinated. If you are unvaccinated, there is helpful advice and information available by searching on the ‘NHS England’ website where you can also find out more about how to access the vaccination.

Diversity Matters

We’re looking forward to hearing from you

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