Receptionist

1 month ago

Swansea, United Kingdom HM Prison & Probation Service Full time

**Details**:
**Reference number**:

- 254025**Salary**:

- £19,087 - £23,182**Job grade**:

- Other- NPS Pay Band 2 National**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Full-time**Number of jobs available**:

- 2Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- This position is based at NPS WEST GLAMORGAN HOUSE SWANSEA, SA1 5ABAbout the job

**Job summary**:

- Please refer to Job Description**Job description**:
**Overview of the job**

This is an administrative role based within the Probation Service (PS) Directorate in HMPPS. The job holder reports to the designated Line Manager and supports the provision of business specific and transactional office-based activities.

The job holder works collaboratively with other team members to provide reception duties and a range of administrative support services.

The job holder may be expected to support a number of teams/functions within the operational area and is to offer support and cover during periods of absence, for which training will be provided.

The job holder must promote diversity and anti-discriminatory practice in the performance of the post in a way that embraces Equality and values Diversity.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position.

NB: Core Hours include regular unsocial hours (evenings and/or weekends) as determined by the business need.

**Summary**

To provide an effective and efficient first point of contact with all visitors, telephone callers and undertake administrative functions in accordance with service policy and procedures.

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:

- Answer all enquiries, while on Reception, relating to basic information about the Probation Service and local Person on Probation support services such as the provision of food banks, referring more technical enquiries to an appropriate manager.
- To deal with all logistics for a building including managing all mail items, ordering PPE and office stationery, meeting room equipment, taking delivery of items and ensuring they get to the right destination and managing room, hot desk and car parking bookings, support and service meeting rooms including preparing for events and event registration as required.
- To pay bus fares/travel warrants to people on probation and handle day to day petty cash including collection and transport of petty cash and travel warrants between Probation properties.
- To assist in maintaining Health and Safety and security aspects of the building, including acting as key holder, operating the physical security of the building, the testing of fire alarms, testing panic alarms, monitoring CCTV and assisting evacuation measures and where necessary to act as Fire Warden/First Aider and in the absence of a line manager to support risk assessments where trained.
- To log building faults and incidents and keep a log of maintenance and repairs escalating issues through the appropriate channels and making decisions (within guidelines) on the urgency of the faults in order to maintain the security of the building. In the absence of the Senior Admin Officer escorting contractors and visitors around the building.
- Where necessity arises to support the case administration of Person on Probation by providing a confidential and high-level administrative support service to operational teams, to include:
Process and update computer based and manual files and filing systems
- Use a range of computer software in providing comprehensive administration support
- Produce a range of documentation and correspondence
- To access databases for information as necessary and input information as required
- Scanning and archiving data, some of which is sensitive and highly confidential
- The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

**Person specification**:

- Please refer to Job Description**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Communicating and Influencing
- Working Together
- Managing a Quality Service
- Delivering at Pace

**Benefits**:

- Access to learning and development
- A working environment that supports a range of flexible working options to enhance your work life balance
- A working culture which encourages inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
- Annual Leave
- Public Holidays
- Season Ticket Advance

Thin

  • Receptionist

    7 days ago

    Swansea, United Kingdom HAYS Full time

    Job Description Receptionist - Swansea - Permanent Your new company Your new company is a well-established organisation based in the heart of Swansea. My client is looking for an experienced receptionist to join their team on a permanent basis. Your new role Your new role as a Receptionist will see you taking on a number of responsibilities. These...

  • Receptionist

    7 hours ago

    Swansea, United Kingdom Hays Full time

    Receptionist - Swansea - Permanent Your new company Your new company is a well-established organisation based in the heart of Swansea. My client is looking for an experienced receptionist to join their team on a permanent basis.Your new role Your new role as a Receptionist will see you taking on a number of responsibilities. These responsibilities include...

  • Receptionist

    1 week ago

    Swansea, United Kingdom HAYS Full time

    Job Description Receptionist - Swansea - Permanent Your new company Your new company is a well-established organisation based in the heart of Swansea. My client is looking for an experienced receptionist to join their team on a permanent basis. Your new role Your new role as a Receptionist will see you taking on a number of responsibilities. These...

  • Receptionist

    1 week ago

    Swansea, United Kingdom HAYS Full time

    Receptionist - Swansea - Permanent Your new company Your new company is a well-established organisation based in the heart of Swansea. My client is looking for an experienced receptionist to join their team on a permanent basis. Your new role Your new role as a Receptionist will see you taking on a number of responsibilities. These responsibilities...

  • Receptionist in Swansea

    1 week ago

    Swansea, United Kingdom HAYS Full time

    Receptionist - Swansea - Permanent Your new company Your new company is a well-established organisation based in the heart of Swansea. My client is looking for an experienced receptionist to join their team on a permanent basis.Your new role Your new role as a Receptionist will see you taking on a number of responsibilities. These responsibilities include...

  • Showroom Host/receptionist

    4 weeks ago

    Swansea, United Kingdom St David Recruitment Services Ltd Full time

    **Job Title: Receptionist/Showroom Host** **Location: Swansea** **Salary/Hourly Rate: £9.50** **Hours: 8:30am - 5:30pm** **Temporary 12th, 16th, 19thand 23rd December** **TEM703** Our client is looking for a Receptionist/Showroom Host to join their busy team in Swansea. **Essential**: Previous reception experience **Responsibilities**: Answering the...

  • Receptionist/showroom Host

    1 month ago

    Swansea, United Kingdom St David Recruitment Services Ltd Full time

    **Job Title: Receptionist/Showroom Host** **Location: Swansea** **Salary/Hourly Rate: £9.50** **Hours**: **8:00AM- 6:00PM Weekdays** **8:30am-5:00pm Saturdays** **10:00am-4:00pm** **(All shifts roll on a three day basis)** **Temporary** **TEM682** Our client is looking for Receptionist / Showroom Host cover for their showroom in...

  • Showroom Host

    1 month ago

    Swansea, United Kingdom St David Recruitment Services Full time

    **Job Title: Receptionist/Showroom Host** **Location**: Swansea** **Salary/Hourly Rate: £9.50** **Hours: 8:30am - 5:30pm** **Temporary 12th, 16th, 19th and 23rd December** **TEM703** Our client is looking for a Receptionist/Showroom Host to join their busy team in Swansea. **Essential**: Previous reception experience **Responsibilities**: Answering...

  • Receptionist

    4 weeks ago

    Swansea, United Kingdom Warmserve Services Limited Full time

    Warmserve Services Limited is looking for a Receptionist to come and join our expanding team. Previous experience would be advantageous but not necessary as full training will be given on our system and software. Applicants must be confident and have a good telephone manner and customer service skills. This position is for long term full-time employment...

  • Showroom Host/receptionist

    5 days ago

    Swansea, United Kingdom St David Recruitment Services Ltd Full time

    **Job title: Showroom Host/Receptionist** **Location: Swansea** **Hourly Rate: £10.42** **Hours: 8:00am - 17:00pm** **Temporary for 1 day** **TEM932** **Duties and Responsibilities**: - Ideally previous reception experience - Excellent customer service - Excellent telephone manners - Greeting customers as they come into the showroom - Making tea and...

  • Receptionist

    4 weeks ago

    Swansea, United Kingdom Sytner Group Full time

    **About the role** Sytner Swansea is looking for a friendly and enthusiastic Receptionist/Host to join our fantastic Welcome team! As a Sytner Host, you should share your passion for our brand every day and immerse customers in the world of BMW. You will welcome every customer through our doors, managing their visit by directing them to the correct...

  • Showroom Host/receptionist New

    1 month ago

    Swansea, United Kingdom St David Recruitment Services Full time

    **Job title: Showroom Host/Receptionist** **Location: Swansea** **Hourly Rate: £10.42** **Hours: 8:00am - 17:00pm** **Temporary for 1 day** **TEM932** **Duties and Responsibilities**: - Ideally previous reception experience - Excellent customer service - Excellent telephone manners - Greeting customers as they come into the showroom - Making tea and...

  • Temporary Receptionist

    4 weeks ago

    Swansea, United Kingdom Vibe Recruit Full time

    Looking for an expereinced confident receptionist for a busy desk in swansea. Role will be to greet clients, answer the phone, possibly using a franking machne but this isn't essential. Immediate start, this role is covering sickness. **Job Types**: Full-time, Temporary contract Contract length: 2 weeks **Salary**: £9.50 per hour Schedule: - 8 hour...

  • Receptionist

    5 days ago

    Swansea, United Kingdom Ty'r Felin Surgery Full time

    Ty'r Felin Surgery are looking for a receptionist/administrative officer to work in a busy GP surgery based in Gorseinon. The job purpose is to provide an efficient, friendly and confidential reception and administration service to doctors, staff and patients of Ty'r Felin surgery. This job involves the following: Dealing with patients and relatives, over...

  • Receptionist/administration

    1 month ago

    Swansea, United Kingdom Stones & Co Insolvency Practitioners Limited Full time

    '''Duties''' We are seeking a highly organized a individual to join our team as a Receptionist/Administrative Assistant. In this role, you will be responsible for providing administrative support and ensuring the smooth operation of our office. - Greet and welcome visitors in a professional and friendly manner - Answer incoming calls and direct them to the...

  • Leisure Receptionist

    1 day ago

    Swansea, United Kingdom Village Hotels - Swansea - Leisure Full time

    Leisure Receptionist Our Leisure Receptionist gives the very first impression of our Village experience. So no pressure, but your greeting sets the standard for the service our members and guests will receive from then on in. Let’s make it one to remember! With a friendly personality and a ‘can do’ attitude, you’ll greet members and guests on...

  • Receptionist/administration Assistant

    4 weeks ago

    Swansea, United Kingdom Afon Toolmakers & Engineers Limited Full time

    This position is a receptionist/administrative role providing admin support and being the first point of contact in the office for Clients. You must be able to maintain your own workload, be able to work both independently and as part of a team. Working alongside our employees, you may be tasked with logging vehicle upkeep and maintenance, along with...

  • Receptionist

    17 hours ago

    Swansea, United Kingdom The Consumer Helpline Full time

    An exciting opportunity has arisen for the right person to take the role of Receptionist and be the first face people see when they come to TCH. This is a varied role where you will also be assisting the back office teams when needed. **Hours**:8.00am - 4.00pm (Weekdays only) **Salary**: £11.50 - £12.50 Per Hour (Dependant on experience) **Your Role** -...

  • Clerk Receptionist

    1 month ago

    Swansea, United Kingdom Swansea Bay University Health Board Full time

    An exciting opportunity has arisen for 2x Clerk Receptionists to join the Community Paediatric Booking teams. 1x 37.5 hr position based within Hafan Y Mor, Singleton Hospital, and 1x 30hr position based within Hafan Y Mor, Singleton HospitaL with both posts likely to spend one date a week in Central Clinic, Swansea on a rota cover The successful post...

  • Receptionist

    16 hours ago

    Swansea, United Kingdom Mercure Swansea Full time

    **Job Ref**:INT16298 **Branch**:Mercure Swansea **Location**:Mercure Swansea, Swansea **Salary/Benefits**:£9.50 per Hour **Contract type**:Permanent **Hours**:Part Time **Shift pattern**:shifts are 7am - 3pm or 3pm - 11pm **Hours per week**:16 **Posted date**:03/02/2023 **Closing date**:18/02/2023 Who are we? Aimbridge Hospitality EMEA are a...