Executive Assistant

7 months ago

Oxford, United Kingdom Nucleome Therapeutics Ltd. Full time

**NUCLEOME THERAPEUTICS**, a fast-emerging biopharma that is building a passionate, creative, and dedicated multi-disciplinary team, whose mission is to decode and mine the regulatory “dark matter” of the human genome to transform drug target discovery and deliver first-in-class precision medicine for autoimmune diseases. We are building a rewarding and fun environment where people embrace creative ways of thinking, take smart risks, and feel empowered to make a difference.

**THE ROLE**

We are looking for a highly organised, proactive, and reliable individual to join our team as an **Executive Assistant **who will be an integral part of the Company. We are looking for someone that is a self-starter, thrives within a dynamic working environment and is motivated by creating impact. Attitude in this role is key - you will possess a strong 'can-do' attitude and thrive in a fast-paced environment, with a one-step ahead mentality together with exceptional decision-making and problem-solving skills.

**WHAT WE ARE LOOKING FOR**

**KEY RESPONSIBILITIES**:

- Providing primarily high-level support to CEO and C-Suite including complex diary management, meeting preparation, and taking minutes/actions, maintaining e-filing system and other relevant tasks as necessary.
- Board coordination, seamlessly arranging board meetings and dinners, including venues, travel, and accommodation, assisting with agendas and board packs.
- Review and assist with miscellaneous reports, documents, and presentations.
- Internal and External stakeholder management.
- Day-to-day creative problem solving, always being one step ahead and being able to foresee a problem and have a solution in hand.
- Being the person at the heart of the team, supporting with projects, proposals, and commitments, and coordinating and planning everything from travel arrangements to fun activities and socials.
- Owning the welcoming of new hires, making sure that they are properly onboarded to the team and feel confident and prepared for their new role.
- Support and manage the upkeep of the data management system/virtual data room.
- Sourcing and managing suppliers for the office as needed, maintaining good relationships, and negotiating deals when required.
- Embody Nucleome mission and values, building great relationships across the company.
- The responsibilities and duties detailed here are not intended to be exhaustive and the post holder will be expected to adopt a flexible approach to working within this fast-growing organisation.

**REQUIRED EXPERIENCE/SKILLS**:

- CEO/C-Level EA experience
- Highly competent in diary management, working across multiple calendars and time zones.
- Excellent verbal and written skills, with excellent spelling and proof-reading skills.
- Able to effectively interact and communicate at all levels
- Exceptional time management and organisation skills; as well as ability to prioritise tasks and balance multiple prioritise/projects with excellent attention to detail.
- Enjoy working as part of the team, whilst also working effectively with autonomy without reliance on instruction.
- Self-starter, who takes a proactive approach with a ‘one-step-ahead’ mindset and a willingness to be agile and get involved across the organisation.
- Genuinely care about team members and the work we do.
- Demonstrated ability to work effectively in a rapidly changing environment with exceptional decision-making and problem-solving skills.
- Advanced IT skills in Microsoft Outlook, SharePoint, Excel, PowerPoint, and Word (and willingness to learn new software).
- Professionalism and confidentiality at all times.
- Eligibility to work in the UK.

**Desired Experience**:

- Experience in the pharmaceutical and/or biotech industry
- Working knowledge of fundraising data management system (such as Firmex) would be advantageous.
- Hands-on experience using a MacBook.

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Oxford: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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